>> Matt: Good afternoon, everyone. I would like to call this meeting of
0:06
the special Commission on State Institutions to order. My name is Matt Millett. I'm
0:12
one of the co-chairs of the commission along with Evelyn
0:18
Mateo. We would like to inform information the commission is
0:23
meeting -- subject to Open Meeting Law PM and that a vote, sorry, taken will be done for a role call, we've
0:33
roll call, sorry, we have roll call we ask commission members please mute
0:44
yourselves to avoid background noise, we also tell, encourage everyone to use
0:50
raise hand question if they like to speak. I like to highlight
0:55
we're meeting is being record and the videos are available on the commission's.gov
1:00
page, to hold the meeting, it asks we
1:07
ask all participants to take a moment to view the agenda. The items on there
1:15
that we will be discussing today. We've CART services support in the meeting today. The captions that help participants follow the session, if you
1:26
need any help turning this on, please let us know.
1:33
We ask speak as -- will help us to under important information that is shared. Evelyn and
1:43
I will, especially myself will keep the meeting
1:49
on track. When we end the meeting we have notes made available based on what we talk about. I have a few
1:58
announcements about the commission. First of all, one of our members June Sauvageau retired as C.E.O. She
2:07
resigned from the commission. Another commission member, John Hannigan left
2:12
his position with archives so he stepped down from the commission but we'd like to introduce Conner snow who took
2:20
his, who is stepping in for the archives resident of the commission. So thank
2:28
you. Evelyn, would you like to say something? >> Evelyn:
2:40
Good afternoon, before we start the afternoon discussion, we have
2:45
the additional house keeping items which is to vote on the draft minutes
2:51
from the commission previous meeting on September 6 Copies of the draft meeting minutes were e-mailed to members before the
3:01
meeting. One member e-mailed us to
3:08
ask we change the draft minutes so they accurately reflect that at the commission's first meeting on June 1, a
3:18
member asked that we use plain language PM whenever possible in both documents and in our discussions.
3:29
Are there any other suggestions, exchanges to the draft minutes? And if so, please unmute yourself and
3:38
state your proposed change?
3:46
[Pause] If there are no changes, we can vote.
3:53
We will be conducting a call, a roll call vote so if everyone could please unmute themselves, I will call out your
4:03
names in alphabetical order. First, do we have a motion to approve the minutes?
4:12
Please state your name. PM
4:18
>> Rania: Rania Kelly I make a motion to approve the minutes. >> Matt: This is Matt Millett. I'll second the motion. >> Evelyn: Yeah, sorry. >> Matt: Sorry, I'll second the motion,
4:29
Matt Millett. >> Evelyn: So going down the list now, right.
4:34
>> Matt: Yeah. >> Evelyn: Alice.
4:43
-- Alex. >> Alex: Yes. >> Kate. >> Kate: Yes.
4:48
>> Apologies, I Alex, I think she was starting with Ellis but Alex, did sound a lot like Alex, I don't blame you.
4:58
>> Alex: I want to be eelise, that is the thing. >> I don't believe Ellis or Brenda are
5:07
age to join Tate. >> Evelyn: Kate. >> Kate: Yes. >> Evelyn: Reggie.
5:14
>> Reggie: Yes. >> Evelyn: Anne PM >> Yes.
5:20
>> Evelyn: Alex. >> Alex: This time, yes.
5:25
>> Evelyn: Reyna. >> Rania: Yes. >> Evelyn: Andrew. >> Andrew: Yes.
5:31
>> Evelyn: Mary? PM
5:43
Mary? Okay.
5:50
Vest per Brenda.
6:03
Conner. >> Conner: Yes. >> Evelyn: Mary Louise. Matthew.
6:15
>> Matt: Yes. >> Evelyn: Myself, Evelyn, yes. Thank
6:26
you, everyone. And just as a reminder copies of the approved minutes and all
6:31
the meetings materials from our commission meeting are available on the
6:37
commission web page PM
6:48
PM >> Matt: Thank you, Evelyn. Well, the other meeting we discussed a number of
6:55
options for hiring Mary and resource support for the commission. Some committee -- the commission met to the
7:02
end of September and has updates for the group. Drew, drew,
7:12
what would you like to speak about in the subcommittee, what we talked about. >> And Rioux: Sure, thank you, as you
7:18
mentioned wide been looking in four different options about how to go about
7:24
getting the administrative support we need for the commission some of the communication are functions Gabe is doing now, setting up meetings,
7:32
coordinating with everybody, putting out the agenda and draft minutes, things like that. But the bigger aspect was the research. You know, looking in the
7:40
records, where do they exist? How do we catalog them? Just getting a basic unctioning of thescope of the material out there and
7:49
how we can best address that. So the, subcommittee met a few weeks ago. We reviewed all those options. We also
7:58
heard a presentation from Dr. Emily Lauer with the center for
8:03
developmental disability evaluation and research C. PM
8:08
C.D.D.A.R.which is easier to say sand from that presentation it was our
8:16
feeling it's going to be the most efficient means of getting the projects done. We've both as respects we're looking for
8:24
so we did take a vote and decided to recommend C.D.D.A.R.as the option moving fort forward but ultimately it's the full committee has the decision about
8:33
how we should move forward with this project but with that said Emily was nice enough to come and speak about what C.D.A.R.can do for us and how they might
8:41
be able to get up and running if we decide to move forward with them. With
8:46
that I'll turn it over to Emily. >> Em Emily: Thank you, so much. And Rioux, I'm able to share my screen. So
8:57
in an effort to put something in front of you, as I speak, I do have some very
9:03
simple slides to just introduce ourselves and share a little bit about how we are and what we do: Some of you
9:10
are familiar faves so bear with me. You might be hearing things that you already know about us . So I'm Emily Lauer, I
9:22
am an associate professor at UMass Khan medical school in family medicine and community health. And I lead the
9:30
center. I'm going to tell you about. My background, I have degrees
9:35
in medical sociology which is about the study from a health perspective about how different
9:42
systems in our society work together. How different institutions might work but also how different forces in government and society and interactions
9:51
all work togethers. I also work in public health. So think of the way a
9:57
doctor focuses on one health, the health of one person at a time. I focus more on the healths of a population of people. So that is the background of my
10:06
work. Within the medical school, we have an independent center called the Eunice Kennedy Schrisker center. As some of
10:16
you may nonnies' sister rose had an intellectual disability and our center was founded in 1970 in Eunice's
10:25
name in celebration of all of the advocacy and work she did to improve the healthcare
10:33
and the lives and outcomes for people with intellectual and developmental disabilities. So we have lots of different experts in our center. We
10:44
have some that do research to try to provide better science and better healthcare. We have folks who advocate for better policies and better
10:56
access to services, better insurance for people with disabilities. We have people in my
11:03
group who might study how the health of a population is today and what can be
11:08
done to improve it. And look at making services better for people with disabilities so that they're able to get
11:16
their full outcomes they're looking for in their lives and live in a more
11:21
integrated fashion. So we have lots of different experts we can access
11:27
throughout our center. And I wanted to also share our mission which is to transform systems, policy, and
11:37
practice by enthe research, education, training and service that we do for a variety
11:45
of different conditions. So that the ultimately the people who have disabilities can lead more
11:53
self-determined lives. So I have spoke
11:59
with your smaller group about some of the work we've done so far, and I wanted to share some examples here . We
12:05
routinely work with people with disabilities and their family members to
12:11
listen to their experiences and their stories and their lived perspective in
12:17
order to understand how things really are in practice. So some of what you
12:22
talked to us about is needing to understand what is it like to try to get
12:28
papers from different groups? What was the experience of going through
12:33
different processes? And that's something we do pretty well. We've looked at, for example,
12:41
experiences in social inclusion for adults with intellect electricitiual disabilities. Where that has gone well and where it hasn't. We did the same
12:51
thing with care givers who are aging who are supporting people in their family with disabilities and what it was like
13:00
for them to get help where they needed it, and where they could get the help and where they couldn't. We use these things to come back and recommend ways
13:10
that we can improve services. We've also worked with many different self-advocates, some of them on this
13:17
call even, on creating tools for people with disabilities to express what they
13:23
need in healthcare or to understand things about their health that may be
13:29
challenging. And partnering with people with disabilities we teach our medical
13:35
students about how to care for people with disabilities, how to understand and
13:40
address their needs and how to be respectful in caring for them as patients. And lastly, I would say that we also have special experience
13:51
in studying death in people with disabilities so there are specific ways we do that that help us understand where
14:01
people with disabilities need better healthcare, better services to improve
14:06
how long they live and -- >> Audio now unmuted. >> Emily: Health conditions they experience so I'll pause her for a
14:17
moment to see if there are questions
14:33
PM PM PM seeing none, not seeing any questions or seeing anyone indicate they have questions so I'm going to move on a
14:39
little bit. I appreciate your commission's work to put together the types of support that you would like to
14:48
see going forward, and I read that really careful and given some thought where we could be helpful and where we
14:56
might not be able to meet what you need. So I wanted to start with the areas we think you can -- we can support. You
15:04
had asked for four areas. One of those is support in running your commissions.
15:11
Which is helping with your meetings, meeting limits, providing updates and helping you put together a report.
15:18
These are things we do every month. So we have staff who help schedule , who
15:25
help take minutes, who help write reports so I think we can help you with those things. You also asked for help creating a list of places where people
15:37
are buried, and some information about cemeteries. I do think we can help you find that information and collect it and
15:47
report on it. You also mentioned that there are papers
15:53
with information about people with disabilities from the past and you
15:58
wanted to know things like where are those papers and who has them? I think we can help quite a bit in this
16:06
area, but as we'll talk b I think there may be some things that take more time
16:12
than your commission has right now to figure out. So we can help you get lots
16:18
of information, but I don't know that we will be able to help you get every piece
16:23
of information you may seek. So if we can't get it all, what we can do is get as much as we can and explain
16:33
what needs to be done to get the rest of it. You also asked for help figuring out the
16:41
process to get those papers. What happens when people try to get them and how other places give access to papers
16:50
like this. I do think we can support you in finding the answers to these questions. Couple
16:59
of areas that we thought would be challenging and I'm going to explain why. Sometimes there are processes or ways to get papers that require the help
17:11
of a lawyer. Because they are protected under certain laws. They may not be public documents anymore and people may
17:19
have ownership over them or think they have ownership over them. Sometimes
17:25
when we have to have our lawyers help us get those papers, it can take a long
17:30
time. And it might take longer than when your report is due in
17:36
January 2025 We do have lawyers. We can ask them
17:42
to help us, but sometimes that timeline is out of our control.
17:49
I also expect that when we, if we were to start asking questions about where papers have gone,
17:58
if they've been thrown out or destroyed, sometimes people get protective of that information and they don't want to
18:06
answer you. Because they might be afraid they did something wrong or they aren't sure if that was the right process.
18:15
Working with them may also take some extra time. You also asked
18:21
us to help find how people were buried when they died, what the rules were, what their families were told, is there a
18:30
gravestone and was there a funeral? I think getting this information may be
18:38
beyond the scope of this phase of the work. We can help you design
18:44
or write out how we would go about this, but I think finding this information
18:51
may take many, many interviews, may take many, many steps to fully get this
18:59
We could work with you to get started, but I don't know that we can finish that work in this period.
19:07
The other part that I think is going to be hard is to find out if anybody was
19:13
buried in a place where they were not supposed to be bur red. I think -- buried. I think we can start to collect information about this, but I don't
19:22
think we can finish this work in this time period. So some of the things that
19:28
I don't know yet is where all of this information is, who has it, how we can
19:36
get it, and whether we need the help of lawyers or other professionals to get
19:42
this information. So these things will help determine how hard it is or how
19:49
easy it is to get this information and how quickly we can do it.
19:55
So I wanted to stop here and ask if you have questions or if you would like to talk about what I'm proposing.
20:09
PM >> Rania: I want to comment. This has been amazing so far. I really appreciate how concise and clear
20:14
this >> Emily: Thank you. >> Mary: Can you hear me okay. This is Mary Mahon McCauley. And thank you for
20:25
PM the detailed information and I can -- I very much appreciate you sharing what
20:33
you know you can do, what you are pretty sure you can actually do and what you cannot do in the timeframe. And that's
20:42
very, very helpful. When I'm looking at an event or contract or relationship with someone that's going to do any kind
20:49
of work, you know, I always appreciate the forthrightness and being straight
20:56
forward and I realize some of these things are -- there is attorneys involved. There's more money involved and always more time involved so thank
21:05
you for the presentation. I think you'll be able to do a lot of what we
21:11
need. We need to be done, and some
21:17
folks on this commission and I'm not sure. I haven't been here since the June meeting, but, you know, some folks
21:25
as always may be thinking we can do more in a short period of time. But this is a major project that's going to take sometime. So even all the initial
21:35
things you can help us with sounds wonderful and that's it. Thanks.
21:40
>> Emily: Thank you, it was really important with me to be up-front with you about what we think we can do and what we can't because we don't want to
21:50
give you an impression or give you a sense that we can solve everything and have you be disappointed at the end. We're very aware this is a very
21:58
sensitive and important issue, and we want to be respectful of that and insure
22:04
that we're very clear where we think there are going to be challenges. >> Mary: That's great.
22:13
>> Emily: One of the other components or pieces that I know was important to you is to be independent from the state.
22:23
I also wanted to be honest with you that we are at a State University, and we
22:30
technically are considered an entity of the state. So while we're not a state
22:36
agency under health and human services, we are a state organization. I
22:43
understand if that presents conflicts for you, but I want to make sure you have that information at this early juncture or phase because I am a state
22:53
employee. We're a state employee under the university system, so we have some
22:59
independence, you know, the governor does not oversee my job
23:05
but it's important that you understand. If you have question Boston that, I am absolutely happy to tell you more about
23:12
that. PM
23:26
[Pause] Okay. Well that was the presentation I prepared for you all. Is there anything you would like to ask me or any other
23:34
comments you would like to share? Alex.
23:42
>> Alex: Hey, thank you so much for
23:48
this. It's amazing. And I appreciate just what Rania said, that clear of your presentation and the -- clarity of your
23:55
presentation and telling us the things as Mary said that you can and can't do.
24:01
I think those are all reasonable things. Hi a couple of questions. I might
24:07
have more but it's my sense that we have enough funding to get things started
24:15
and we can certainly and we've been encouraged to go back to the legislature for the next kind of fiscal year and ask
24:23
for the things that we need. Are you able to help us with preparing
24:30
something small that we could share with them to show us where we're at as we go into that process, and then, also, give us a sense at some point of kind of
24:40
what financially we should be going for so we make sure we're able to support ongoing
24:47
work if we approve this proposal. >> Emily: Yes I am aware
24:52
of the resource that is you have available and I did spend sometime looking at what type of staff support that would afford
25:01
you, and that is part of how I came up with where I thought we could do things and may not be able to support. In terms of a plan, what I was roughly
25:12
drafting was some -- a couple of different levels of staff. So
25:17
administrative assistants on scheduling, and things. Some project management
25:23
PM resources and then some more senior staff who have the ability to write reports, do financial assessments for
25:33
you about next steps and prepare a product for you at the end of the -- January 2025 is when you asked for that
25:42
that would summarize the works, findings and next steps so you would leave with a product that would set you up for an ask of future support. But most
25:51
importantly, also understanding the direction you would need to take, do you
25:56
need a particular type of consultant or what kind of expert do you need next so that you can make an ask that is
26:07
particular to what we were able to find and what we were not able to find. We also expect that we'll need to do some
26:15
interviews with people who, for example, have tried to access records and how
26:22
that went for them. There are also people we know in our professional world
26:29
who have knowledge about where people are buried and where they are not and
26:34
how that was handled. So we would interview them so we have resources that
26:39
we estimated to talk with them and transcribe or get the written word out of what was said so that we can report
26:48
on it and pull quotes and things if we need to. Then we also have some
26:54
resources for local travel and maybe potentially we need help from a local
27:00
historian or a consult fee for someone who has done some background work who we
27:06
might want to talk to. So that is kind of the support we've been looking at over roughly a little over a year
27:14
period, and we do think within the resource that is you have available, we
27:19
can provide that level of support. >> Alex: Amazing, thank you so much. And that gets to the other question that came to my mind is there's a bunch of
27:29
us on the commission either who have lived experience with these things, family
27:35
member who was in one of the institutions or family members who are at the current facilities the state has. People who are themselves at those
27:44
facilities and those of us who have done research around these issue s. I, it's not anything you need to answer now, but
27:54
if there is a process where we can share what we have, whether it's by creating a
27:59
subcommittee that works with you or that -- I don't know, whatever that looks like that is best for you. I think we,
28:08
I guess that's not a question but we have something to offer. So that's all I would say. >> Emily: I am
28:14
aware many you, Alex included have spent a lot of time on this topic and do have information
28:21
gathered and of course we would want to incorporate that or bring that in as
28:26
parts of our first steps to make sure we're building off of what you've done
28:31
but not starting over with things you've already worked through. >> Alex: I have a track record for doing
28:37
this so I'll do it again which is Boston archives, conner -- they just everything that I've ever been able to do in this
28:46
revolve around their sense of both records management and what the state has. So I know that they are a terrific
28:55
central resource for our commission. So -- Emily: Critical I think because it
29:00
will allow us to get started with what they already know. Instead of spending a lot of time trying to figure that out again. I think the Massachusetts
29:09
Historical Society has also done some work in this area we would imagine tapping into what they've done, too. That's what would allow us to
29:21
jump in and keep the work going as opposed to starting from scratch as where is everything and all of that. I
29:29
mean we also just in full disclosure we do contract with some of the state agencies
29:35
to provide support to them, too. Like the Department of Developmental Services then we'll be contracting with the department of mental health so we're
29:43
independent but we've professional relationships with them where they pay
29:51
us to do work for them. That work would not influence this work, but those relationships do exist.
30:12
PM >> Mary: This is Mary again. I wanted to add that the words you just said were wonderful, very sweet to my ears that
30:21
we're not going to reinvent any wheels because working for the state for 34 years, sometimes people start things
30:29
from scratch when people have already done a lot of different kinds of work so gathering all the information, there is so much work that has been Dan in
30:36
different places at different times that needs to be pull and put together which,
30:43
I think will be a big part of what we're trying to do. You know, there is a lot of information spread out. And pulling
30:51
it together to begin with is critical PM >> Emily: We share that opinion. >> Mary: Yeah
30:57
PM >> Emily: Any other questions or
31:05
comments? PM
31:15
Okay. Thank you for your time. PM >> Mary: Thank you. >> Matt: Thank you for your time. Appreciate the presentation.
31:21
>> Andruw: Thank you.
31:27
PM >> Matt: If everyone is happy with
31:36
PM Dr. Lauer's presentation, is there a motion to vote on C.D.D.A.R.to provide
31:45
support for this commission? >> Alex: So moved. I'll make the
31:50
motion. >> Andruw. I'll second that but can I
31:56
ask sort of a question in terms of maybe this is best directed at Viktor,
32:01
obviously somebody is going to need to sign off on I.S.A.'s and things of that nature. So I would ask that the motion be amended to say that we allow D.D.S.to
32:12
take any action necessary to, you know, get the contract into effect. PM
32:18
>> Victor: we did have the money and we'll make sure there are things done properly with C.D.D.A.R.and I'll manage the contract.
32:26
>> Emily: I'm happy to help out if you want me to or to stay on -- if you would
32:32
like me to leave. >> Matt: Sorry about that, my bad. Sorry, Dr. Lauer, if you don't mind. Sorry.
32:38
>> Victor: take care. >> Alex: So I'll make a motion, tell me
32:48
if I do this wrong but I'll make a motion that the special commission
32:53
PM contract C.D.D.A.R.on the scope ofwork proposal we've drafted and that we
33:00
authorize D.D.S.to sign any and all contracts in order to finalize that
33:11
arrangement. >> Andruw: I'll second. >> Matt: Do a roll call vote
33:19
then. Elise is not here. Kate. >> Kate: Yes.
33:26
>> Matt: Reggie? >> Reggie: Unmute yourself,
33:31
Reggie, sorry. >> Reggie: I make a motion that we have
33:38
that -- have the contract and also to make sure that whatever
33:44
is counted to put on paper please PM >> Matt: Sorry, what do you mean by put
33:50
on paper? >> Reggie: Whatever we do, whatever we do, so we know what is happening and make sure that, that we're all
34:00
accounted for. >> Matt: All right. >> Reggie: Thank you. >> Matt: Anne. >> Kate: I agree. >> Matt: Alex. >> Alex: Yes. >> Matt: Rania. >> Rania: Yes. So. >> Andruw. >> Yes. >> Matt: Mary. >> Mary: Yes. >> Matt: Brenda is not here, conner. >> Conner: Abedin. >> Matt: Thank you. Mary Louise is not
34:32
here. Evelyn. >> Evelyn: Yes. >> Matt: Thank you. So the
34:49
motion passed. Victor and Gabe -- yes. Alex. >> Alex:
34:56
I believe Mr. Krant is here, I see him on the panelists.
35:01
I -- so I want to make sure that he is counted in the vote. >> Matt: Sorry about that
35:09
PM >> We can talk about this offline but Mr. Cent hasn't taken his oath of office so he technically is not a formal
35:15
member. Apologies. >> Alex: I'm sorry about that. Okay. Thank you so much. >> Matt: So let's vote on, is it
35:25
approved so Viktor and Gabe will work with C.D.D.R.to help with
35:30
next steps. >> Victor: certainly. >> Matt: Thank you. So as I first said
35:38
when we started, one of the first things I said we're recording this meeting. And I like to discuss the with the
35:45
commission a way to upload videos. Whether we want to do it on the web page. If we want to do our web
35:53
page. Someone would need to create a YouTube channel to upload everything, something I do not know how
36:02
to do so I know someone on the commission who would like to take on that responsibility to create a YouTube channel so we could pest our
36:11
PM -- post our videos. >> Kate: This is Kate. I would take on the responsibility for
36:17
doing that Matt. >> Matt: Okay. Thank you, Kate. Appreciate that. Thank you. We'll talk
36:28
to you later, Kate, about how -- Gabe and me but, thank you. Evelyn. Like to
36:36
talk now. PM >> Evelyn: I'm going to do the wrap up
36:51
PM Thank you, everyone. I believe that
36:57
that is all we have planned for this afternoon. Is there anyone -- anything
37:03
else members would like to discuss? PM
37:10
>> Alex: I want to thank the co-chairs and Viktor and drew for arranging all this. This is really amazing, it has been a great afternoon, thank you so
37:18
much. >> Matt: I think Reggie tried to say something if I'm not manages taken PM >> Reggie: I want to thank you all for being here and having the support
37:30
at what you are doing, we all are working together as a team PM
37:39
>> Matt: Actually I would like to discuss the meetings. Last meeting we did every two weeks which we realized I
37:48
think we realized not being able to meet until two months later that it's tough
37:54
so I would like to revisit that the motion if we want to. Try to keep it
38:00
every two weeks or try to do every three or every month. We want to try to get everything own done but it's tough to
38:07
get a schedule with 17, 18 people especially sometimes people don't answer right away so it makes it even tougher.
38:16
I would like to talk more about that.
38:22
If there are other question, comments about that. >> Rania: I have a comment . Well,
38:32
actually no, I'll wait. >> Matt: Speak up, Ms. Kelly , please. >> Rania: I -- is there any other -- I
38:42
guess my question is is there any other pressing matters that we need to do to keep moving forward?
38:52
PM >> Matt: I think the help of PM C.D.D.A.R.will make our commission move forward quicker, they'll help with the work so I don't think but I could be
39:03
wrong. That's my impression, Alex or Kate might have a different impression
39:10
or thought on that. But I don't think so. I think two weeks would be tough personally. >> Rania: I agree. I want to make sure
39:18
the reason we had set it was to -- the hiring so if we're all set, then I'm
39:24
totally okay were that. I wanted to >> Matt: Yeah. >> Alex: I feel the same, Matt. I think if C.D.D.A.R.wants us to meet once
39:33
before the end of the year or something, I would be down for that. Whatever they think is best but I think every two weeks we don't need to. I do think
39:43
Evelyn mentioned the trip out to sites and Kate I know, we absolutely need as
39:51
group education some evening where Kate can do a talk for all of us, but
39:57
certainly we can arrange that scheduling by e-mail and certainly don't need to
40:02
keep meeting every two weeks. So --
40:08
>> Matt: Is there a motion to -- I don't know how to say correctly. Sore, PM
40:13
Evelyn, yes. >> Evelyn: I want to say earlier
40:20
Gabe had e-mailed every month about the performance of the days and times for regular meetings. If we haven't yet,
40:29
please e-mail your preferred days, times to me or Gabe or
40:35
Matt so we don't go through what we went through like we waited for a lot of response. Nobody responded.
40:42
Nobody called back for the e-mails, texts. It left us in the limbo and it's
40:47
hard to do the job if we don't respond to what we need or want to make it easier for everyone.
41:03
PM That was it. >> Andruw, Andrew Levrault, to sort of piggyback on something Alex said. I
41:11
think -- definitely I think moving the large group meetings, the full
41:16
commission meetings out to, you know, lengthier schedule or time in between
41:22
because it is tough to get everybody together but Alex mentioned maybe PM getting a subcommittee together to touch
41:28
base with C.D.D.A.R.. See what their progress; check the progress, that's
41:34
another possibility too, to have somebody directly ingage with them but
41:39
then coming back to the full commission less frequently.
41:47
We don't have to take that up now. That's something we could think about. PM
41:55
[Pause] >> Matt: I could be wrong, Gabe, help me out with this, do we need to re-- go
42:02
back to the motion of every two weeks to get that off the -- get another motion
42:07
on the books. >> I think it would be helpful if folks are open to that. >> Matt: All right.
42:17
Do I have a motion to stop -- I can't say this week stop meeting every two weeks and meet every
42:26
four weeks or as C.D.D.R.would like us. I'm not sure. >> I would say maybe we make a motion
42:34
to meet, typically at the discretion of the chair. Whenever you and Evelyn want to get everybody together. Call Ott the
42:43
meetings, let us know. >> Matt: Do I have a second for that then? >> Rania: I second that, that's a
42:51
brilliant idea. Thank you. >> Matt: I'll do a roll call vote for Andruw's motion,
43:00
is everyone clear on
43:05
the motion. >> Mary: Can we do a discussion on that please? This is Mary. >> Matt: Sure. >> Mary: I wanted to know if it's, would
43:14
that mean that you are going to say, we're going to have a meeting next week? Because if there was a short notice, like if they were regularly scheduled,
43:23
like once a month, I could put them into my book. I book up really far into
43:29
the future. So I couldn't just fit a meeting in if there was a decision, like, let's have a meeting next week or
43:36
in two weeks. I know from my schedule anyway, I'm better off knowing.
43:44
>> Matt: I think -- >> Mary: How much front time would you have scheduling a meeting? >> Matt: I didn't mean to cut you off.
43:51
I think the issue was two weeks, it
43:56
ended up being I think five weeks. So what -- >> Mary: I think, as I heard it, I think
44:04
it seems like people don't want to be two weeks which I would agree with every two weeks is too often. I would think
44:10
every month might be fine just at the beginning because we're the commission.
44:16
This organization that we're hiring, they shouldn't -- they shouldn't be
44:21
running what we do. We're then helping us do what we're doing, if that makes sense to people. So I would be all right with the chair's calling the
44:32
meeting, but if you are calling the meeting and it's like that meeting is going to be next week or in seven business days, I know I'll have a harder
44:42
time fitting it in if we have a short notice. So I wanted to be able to say that. >> Matt: No, we're not -- well, we're
44:48
trying not to be short notice. It wouldn't be hey, can we meet on Monday at 0.125 It would be like in two weeks or three weeks, can we meet on
44:59
November -- November 10th at 2:00, sore. >> Mary: That's okay. No. Thank
45:07
you. So the you anticipate that the there would be different things or information that would come up to the chairs that
45:16
others in the group won't know and you would think we need a meeting so you will call a meeting for 2 or 3 weeks
45:22
that is what the thought is? >> Matt: Yes, that is what the thought is. >> Mary: That's fine. I couldn't do a
45:30
quick meeting and -- yeah, thank you. I wanted to clarify that. Thank you very much. >> Matt: Anne, would you like
45:36
to say something. >> I'm going to say this meeting should probably meeting a week before the large
45:44
meeting. If the large meeting meets monthly, this should probably meet the
45:56
week before that or maybe two weeks before that, just to make sure
46:02
that we know what the large meeting is all PM >> Mary: Isn't this the large meeting?
46:08
>> Matt: I was going to say that. We're missing a few people who couldn't make it and we have a couple of retirees or step downs so that is why all 17 people
46:18
are not here. >> You should have a small meeting before the large meeting to make sure that everybody knows what the large
46:28
meeting is about. >> Matt: Okay. So that
46:33
would be a subcommittee then or would that be something else? PM
46:40
We would, we have an agenda set out a week or three days before, say what
46:46
we're going to talk about. That way papers -- sorry, I can't talk, any papers you can see we'd send them out a
46:54
few days before so you can see what we would be talking about.
47:00
Does that answer your question? Anne, does that answer your question?
47:05
>> Yes. >> Matt: Sorry about that. Everyone
47:14
else -- Alex? >> Alex: No, thank you. Maybe Anne, a way down the road is if we do create
47:23
a subcommittee like what drew suggested that works with C.D.D.R., if you join that subcommittee, that would probably
47:31
meet a little more frequently in advance and then hand things over to the chairs
47:36
who would, you know, organize and lead the scheduling and preparation of a meeting. Maybe that is a way to be part
47:44
of that kind of -- a type of pre-meeting. Yeah, just a thought.
47:53
>> Matt: Thank you, Alex. Any
47:58
discussion what Andrew -- I can't speak,
48:05
if not I would like to take a roll call vote. Elise, not here, Kate reaffirm?
48:13
>> Kate: Yes. >> Matt: Thank you. Reggie? PM Unmute yourself, Reggie, sorry. >> Reggie: Yes. >> Matt: Thank you, Reggie . Anne.
48:23
>> Yes. >> Matt: Thank you. Alex. >> Alex: Yes. >> Matt:
48:34
Ms. Kelly. >> Rania: That is okay yes, don't worry about it. >> Matt: Drew.
48:40
>> Yes. >> Matt: Mary yes. >> Matt: Conner. >> Yes. >> Mary: Mary Louise, she is not here either. Evelyn. >> Evelyn: Yes. >> Matt: Thank you. Thank you
48:46
for that. PM
49:06
I lost my page. Any other discussions?
49:14
If not -- >> Mary: I'm sore, I maybe have talked too much today. This is Mary again. I've one other, one other comment that
49:25
wasn't previously anticipated. Just speaking as a person that is blind as a
49:31
reasonable accommodation which I know this group completely wants inclusion and accessibility for all, I would very much appreciate it before people spoke
49:41
if they could say their name. >> Matt: Bore that. >> Mary: I can't see them on the screen.
49:46
I'm starting to pick up on some voices but if they could say their name, I would very much appreciate it as a person that is blind. Thank you.
49:54
>> Matt: This is Matt Millett. Sorry about that. My bad. >> Mary: Thanks. >> Matt: Sorry about that. >> Mary: No, that's okay. It hance all the time. Thank you, just wanted to
50:06
bring it up. People forget things like that. >> Matt: Do I have a motion to adjourn?
50:12
PM >> Mary: Motion to adjourn. >> Matt: Thank you, a second? PM >> Kate: Second. >> Matt: Last roll call to adjourn the
50:27
meeting. Elise is not here. Kate? >> Kate: Yes.
50:33
>> Matt: Thank you. Reggie? PM >> Reggie: Yes. >> Matt: Thank you, Anne PM >> Yes. >> Matt: Alex. >> Alex: Yes. >> Matt: Thank you. Ms. Kelly. >> Rania: Yes. >> Matt: Thank you. Drew.
50:50
>> Yes. >> Matt: Mary. >> Mary: Yes. >> Matt: Vest per not here,
50:58
conner? You have to unmute yourself conner,
51:04
sorry sore, conner, it's still on
51:24
mute. PM Can we, can you type your response if you can't get yourself off mute. Shake the head as yes. Conner is shaking his
51:32
head yes to adjourn. I'm a yes Andy Lipp. >> Evelyn: Yes.
51:38
>> Matt: Thank you, this concludes this commission meeting. We'll work with C.DNA to get the ball rolling so to
51:46
speak hopefully talk to each other soon. As always any questions, e-mail me,
51:53
etch Lynne our e-mail is always open. Thank you, everyone. >> Mary: Thank you, have a good weekend.
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