Employees can add, review, edit, and delete emergency contact information. Employees can also designate a primary emergency contact.
Add an Emergency Contact: Same Address and Telephone as the Employee
Step 1. Log into Employee Self-Service using your User ID (employee id) and password. By default you should be in the User ID Field. If you are not press Insert + F5 to pull up the Select a Form Field Dialogue box. Press the letter U to ensure that the User ID field is highlighted (should be first on the list), hit enter to place your cursor in the User ID field. Type your User ID into the field and press Tab to move to the Password Edit field and type in your Password. Press Tab to go to the Sign In Button and press ENTER. Note: If you have not been setup as an accessibility user under the My Personalizations – Personalize General Options – Accessibility Layout Mode – “screen reader mode on”, please use the following instructions. After typing in your Password,Press Tab three times to access the Enable Screenreader Mode checkbox. Press the Keyboard Spacebar to select the checkbox. Press Shift and Tab twice to go back to the Sign In Button and press ENTER. This displays the Employee Self-Service Home page.
Step 2. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter P to get to the Personal Details tile then press Enter. You will arrive on the Personal Details page.
Step 3. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter E to get to the Emergency Contacts tile then press Enter.This displays the Emergency Contacts page.
Step 4. Press the letter B to quickly navigate until you hear the ADD AN EMERGENCY CONTACT Button and press ENTER. You will arrive at the Emergency Contact Detail Edit page.
Step 5. Press Insert + F5 to pull up the Forms List Dialogue box and press C to select the CONTACT NAME EDIT BOX and press Enter. Enter the desired information into the EDIT BOX REQUIRED CONTACT NAME field. Enter a valid value. Example: John Doe.
Step 6. Press Tab to place your cursor into the RELATIONSHIP TO EMPLOYEE COMBO BOX menu. Press ALT + Down Arrow to open the RELATIONSHIP TO EMPLOYEE List Box Options. Up and Down Arrow to hear all options. The relationship options are as follows: Adult Child, Child, Domestic Partner Adult, Domestic Partner Child, Employee, Estate, Ex-Domestic Partner, Ex-Spouse, Foster Child, Friend, Grand Parent, Grandchild, Great Grand Parent, Great Grandchild, In-Law, Neighbor, Other, Other Child, Other Relative, Parent, Parent In-Law, Recognized Child, Roommate, Self, Sibling, Spouse, Step Parent, Stepchild, US Same-Sex Spouse, and Ward. Once you hear the Relationship to Employee that you wish to add, press Tab.
Step 7. Your focus will now be on the Preferred check box, if this is to be your preferred contact press the space bar to check the box. Note: You can only have one preferred contact. When your selection is made press Tab.
Step 8. Your focus is now placed on the ADD ADDRESS button, Press Enter. You will arrive on the Address details page.
Step 9. Press Tab until you hear the same as mine checkbox. Press the Spacebar to check the Check box. This will cause the page to update and then proceed with pressing Tab.
Step 10. Your focus is then placed on the ADDRESS TYPE combo box. Proceed with ALT + Down Arrow to open the COMBO BOX. Select from the COMBO BOX menu the address type that is the same as the employee. This will cause the page to update. Press Tab until you hear the Done button. Press Enter, you will return to the Emergency Contact details page. Press Tab.
Step 11. Your focus is then placed on the ADD PHONE NUMBER button, Press Enter. You will arrive at the Phone details page.
Step 12. Press Tab until you hear the same as mine checkbox. Press the Spacebar to check the Check box. This will cause the page to update and then proceed with pressing Tab.
Step 13. Your focus is then placed on the PHONE TYPE combo box. Proceed with ALT + Down Arrow to open the COMBO BOX. Select from the COMBO BOX menu the telephone type that is the same as the employee and press ESC. This will cause the page to update. Press Tab until you hear the Done button. Press Enter, you will return to the Emergency Contact details page.
Please Note: If the emergency contact has additional phone numbers, proceed to Step 14. If there are no additional phone numbers to add, proceed to Step 17.
Step 14. Press the letter B to quickly navigate until you hear the ADD PHONE NUMBER Button and press ENTER. You will arrive at the Phone Number Detail page.
Step 15. Press tab until you hear the Phone Type Required Combo Box. Press ALT + Down Arrow to open the Phone Type List Box Options. Up and Down Arrow to hear all options. The phone type options are as follows: Business, Campus, Dormitory, Fax, Home, Main, Mobile, Other, Pager 1, Pager 2, Telex, and Work. Select the Phone Type that you wish to add from the Phone Type COMBO BOX and press Tab.
Step 16. While in the NUMBER Box, enter the desired information into the field. Enter a valid value, example: 123-456-7890. Press Tab. Enter an extension if applicable. Press Tab until you hear the Done button. Press Enter, you will return to the Emergency Contact details page.
Please note: If you need to add additional Phone Numbers, repeat Steps 14 through 16. This will add Additional Phone Numbers. Ensure that you navigate to the blank Phone Type Combo Box. Please be sure to verify the information you have entered is accurate.
Step 17. To save the Emergency contact information, press Insert + F5 to pull up the Forms List Dialogue box. Press the letter S until you hear the SAVE Button. Press Enter to place focus on the button and press ENTER again to activate in order to save your entry. You will arrive at the Emergency Contacts Save confirmation Page.
Step 15. Press the letter B to put focus on the OK button to confirm and press Enter to complete the transaction.
Add Emergency Contact: Different Address and Telephone as the Employee
Step 1. Log into Employee Self-Service using your User ID (employee id) and password. By default you should be in the User ID Field. If you are not press Insert + F5 to pull up the Select a Form Field Dialogue box. Press the letter U to ensure that the User ID field is highlighted (should be first on the list), hit enter to place your cursor in the User ID field. Type your User ID into the field and press Tab to move to the Password Edit field and type in your Password. Press Tab to go to the Sign In Button and press ENTER. Note: If you have not been setup as an accessibility user under the My Personalizations – Personalize General Options – Accessibility Layout Mode – “screen reader mode on”, please use the following instructions. After typing in your Password,Press Tab three times to access the Enable Screenreader Mode checkbox. Press the Keyboard Spacebar to select the checkbox. Press Shift and Tab twice to go back to the Sign In Button and press ENTER. This displays the Employee Self-Service Home page.
Step 2. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter P to get to the Personal Details tile then press Enter. You will arrive on the Personal Details page.
Step 3. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter E to get to the Emergency Contacts tile then press Enter.This displays the Emergency Contacts page.
Step 4. Press the letter B to quickly navigate until you hear the ADD AN EMERGENCY CONTACT Button and press ENTER. You will arrive at the Emergency Contact Detail Edit page.
Step 5. Press Insert + F5 to pull up the Forms List Dialogue box and press C to select the CONTACT NAME EDIT BOX and press Enter. Enter the desired information into the EDIT BOX REQUIRED CONTACT NAME field. Enter a valid value. Example: John Doe.
Step 6. Press Tab to place your cursor into the RELATIONSHIP TO EMPLOYEE COMBO BOX menu. Press ALT + Down Arrow to open the RELATIONSHIP TO EMPLOYEE List Box Options. Up and Down Arrow to hear all options. The relationship options are as follows: Adult Child, Child, Domestic Partner Adult, Domestic Partner Child, Employee, Estate, Ex-Domestic Partner, Ex-Spouse, Foster Child, Friend, Grand Parent, Grandchild, Great Grand Parent, Great Grandchild, In-Law, Neighbor, Other, Other Child, Other Relative, Parent, Parent In-Law, Recognized Child, Roommate, Self, Sibling, Spouse, Step Parent, Stepchild, US Same-Sex Spouse, and Ward. Once you hear the Relationship to Employee that you wish to add, press Tab.
Step 7. Your focus will now be on the Preferred check box, if this is to be your preferred contact press the space bar to check the box. Note: You can only have one preferred contact. When your selection is made press Tab.
Step 8. Your focus is now placed on the ADD ADDRESS button, Press Enter. You will arrive on the Address details page.
Step 9. Press Tab to navigate throughout the form to enter data. The options for entry are the following:
- Same as Mine: Used when the address is the same as the employees.
- Lookup Address: Can be used to verify data entered matches global data.
- Country: Defaults to United States, Change if necessary.
- Address Line 1: Enter in your Address Line 1 (Such as a Street number and name)
- Address Line 2: Enter in your Address Line 2 (Such as an Apartment or Unit number, if applicable)
- Address Line 3: Enter in your Address Line 3 (Any other additional address information, if applicable)
- City: Enter the city in which the address is located
- State: Enter the State in which the address is located in a two-letter format.
- Postal: Enter in your zip code where address is located
- County: Enter the county in which the address is located
- Cancel Button: By pressing enter on the Cancel Button, you will discard your address entry.
- Done Button: By pressing enter on the Done Button, you will save your address entry.
Step 10. Please be sure to verify the information you have entered is accurate. To save the information, Press Tab to ensure that focus is on the Save Button and press Enter. You will return to the Emergency Contact Detail Edit page.
Step 11. Press the letter B to quickly navigate until you hear the ADD PHONE NUMBER Button and press ENTER. You will arrive at the Phone Number Detail page.
Step 12. Press tab until you hear the Phone Type Required Combo Box. Press ALT + Down Arrow to open the Phone Type List Box Options. Up and Down Arrow to hear all options. The phone type options are as follows: Business, Campus, Dormitory, Fax, Home, Main, Mobile, Other, Pager 1, Pager 2, Telex, and Work. Select the Phone Type that you wish to add from the Phone Type COMBO BOX and press Tab.
Step 13. While in the NUMBER Box, enter the desired information into the field. Enter a valid value, example: 123-456-7890. Press Tab. Enter an extension if applicable. Press Tab until you hear the Done button. Press Enter, you will return to the Emergency Contact details page.
Please note: If you need to add additional Phone Numbers, repeat Steps 11 through 13. This will add Additional Phone Numbers. Ensure that you navigate to the blank Phone Type Combo Box. Please be sure to verify the information you have entered is accurate.
Step 14. To save the Emergency contact information, press Insert + F5 to pull up the Forms List Dialogue box. Press the letter S until you hear the SAVE Button. Press Enter to place focus on the button and press ENTER again to activate in order to save your entry. You will arrive at the Emergency Contacts Save confirmation Page.
Step 16. Press the letter B to put focus on the OK button to confirm and press Enter to complete the transaction.
Review and Edit an Emergency Contact:
Step 1. Log into Employee Self-Service using your User ID (employee id) and password. By default you should be in the User ID Field. If you are not press Insert + F5 to pull up the Select a Form Field Dialogue box. Press the letter U to ensure that the User ID field is highlighted (should be first on the list), hit enter to place your cursor in the User ID field. Type your User ID into the field and press Tab to move to the Password Edit field and type in your Password. Press Tab to go to the Sign In Button and press ENTER. Note: If you have not been setup as an accessibility user under the My Personalizations – Personalize General Options – Accessibility Layout Mode – “screen reader mode on”, please use the following instructions. After typing in your Password,Press Tab three times to access the Enable Screenreader Mode checkbox. Press the Keyboard Spacebar to select the checkbox. Press Shift and Tab twice to go back to the Sign In Button and press ENTER. This displays the Employee Self-Service Home page.
Step 2. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter P to get to the Personal Details tile then press Enter. You will arrive on the Personal Details page.
Step 3. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter E to get to the Emergency Contacts tile then press Enter.This displays the Emergency Contacts page.
Step 4. Press the letter T to navigate to the Emergency Contact table. Press the up and down arrows to review the data in the table. Selecting the edit button in a row brings up a form for making updates. You will arrive at the Emergency Contact Detail Edit page.
Step 5. Press Insert + F5 to pull up the Forms List Dialogue box and press C to select the CONTACT NAME EDIT BOX and press Enter. Review and if desired update the information in the CONTACT NAME field. Enter a valid value. Example: John Doe.
Step 6. Press Tab to place your cursor into the RELATIONSHIP TO EMPLOYEE COMBO BOX menu. Press ALT + Down Arrow to open the RELATIONSHIP TO EMPLOYEE List Box Options. Up and Down Arrow to hear all options. The relationship options are as follows: Adult Child, Child, Domestic Partner Adult, Domestic Partner Child, Employee, Estate, Ex-Domestic Partner, Ex-Spouse, Foster Child, Friend, Grand Parent, Grandchild, Great Grand Parent, Great Grandchild, In-Law, Neighbor, Other, Other Child, Other Relative, Parent, Parent In-Law, Recognized Child, Roommate, Self, Sibling, Spouse, Step Parent, Stepchild, US Same-Sex Spouse, and Ward. Once you hear the Relationship to Employee that you wish to update, press Tab.
Step 7. Your focus will now be on the Preferred check box, if this is to be your preferred contact press the space bar to check the box. Note: You can only have one preferred contact. When your selection is made press Tab.
Step 8. Your focus is now placed on the ADD ADDRESS button, Press Enter. You will arrive on the Address details page.
Step 9. Press Tab to navigate throughout the form to enter data. The options for update are the following:
- Same as Mine: Used when the address is the same as the employees.
- Lookup Address: Can be used to verify data entered matches global data.
- Country: Defaults to United States, Change if necessary.
- Address Line 1: Enter in your Address Line 1 (Such as a Street number and name)
- Address Line 2: Enter in your Address Line 2 (Such as an Apartment or Unit number, if applicable)
- Address Line 3: Enter in your Address Line 3 (Any other additional address information, if applicable)
- City: Enter the city in which the address is located
- State: Enter the State in which the address is located in a two-letter format.
- Postal: Enter in your zip code where address is located
- County: Enter the county in which the address is located
- Cancel Button: By pressing enter on the Cancel Button, you will discard your address entry.
- Done Button: By pressing enter on the Done Button, you will save your address entry.
Step 10. Please be sure to verify the information you have entered is accurate. To save the information, Press Tab to ensure that focus is on the Save Button and press Enter. You will return to the Emergency Contact Detail Edit page.
Step 11. Press the letter B to quickly navigate until you hear the ADD PHONE NUMBER Button and press ENTER. You will arrive at the Phone Number Detail page.
Step 12. Press tab until you hear the Phone Type Required Combo Box. Press ALT + Down Arrow to open the Phone Type List Box Options. Up and Down Arrow to hear all options. The phone type options are as follows: Business, Campus, Dormitory, Fax, Home, Main, Mobile, Other, Pager 1, Pager 2, Telex, and Work. Select the Phone Type that you wish to update from the Phone Type COMBO BOX and press Tab.
Step 13. While in the NUMBER Box, enter the updated information into the field. Enter a valid value, example: 123-456-7890. Press Tab. Enter an extension if applicable. Press Tab until you hear the Done button. Press Enter, you will return to the Emergency Contact details page.
Please note: If you need to add additional Phone Numbers, repeat Steps 11 through 13. This will add Additional Phone Numbers. Ensure that you navigate to the blank Phone Type Combo Box. Please be sure to verify the information you have entered is accurate.
Step 14. To save the updated Emergency contact information, press Insert + F5 to pull up the Forms List Dialogue box. Press the letter S until you hear the SAVE Button. Press Enter to place focus on the button and press ENTER again to activate in order to save your entry. You will arrive at the Emergency Contacts Save confirmation Page.
Step 16. Press the letter B to put focus on the OK button to confirm and press Enter to complete the transaction.
Step 17. To exit without saving, press Insert + F5 to pull up the Forms List Dialogue box. Press the letter C until you hear the CANCEL Button. Press Enter to place focus on the button and press ENTER again to activate in order to cancel your entry. You will arrive at the Emergency Contacts Page.
Change the Preferred Contact:
If there is only one emergency contact, they will default to the Preferred Contact. You must add another emergency contact in order to change the preferred contact.
Step 1. Log into Employee Self-Service using your User ID (employee id) and password. By default you should be in the User ID Field. If you are not press Insert + F5 to pull up the Select a Form Field Dialogue box. Press the letter U to ensure that the User ID field is highlighted (should be first on the list), hit enter to place your cursor in the User ID field. Type your User ID into the field and press Tab to move to the Password Edit field and type in your Password. Press Tab to go to the Sign In Button and press ENTER. Note: If you have not been setup as an accessibility user under the My Personalizations – Personalize General Options – Accessibility Layout Mode – “screen reader mode on”, please use the following instructions. After typing in your Password,Press Tab three times to access the Enable Screenreader Mode checkbox. Press the Keyboard Spacebar to select the checkbox. Press Shift and Tab twice to go back to the Sign In Button and press ENTER. This displays the Employee Self-Service Home page.
Step 2. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter P to get to the Personal Details tile then press Enter. You will arrive on the Personal Details page.
Step 3. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter E to get to the Emergency Contacts tile then press Enter.This displays the Emergency Contacts page.
Step 4. Press the letter T to navigate to the Emergency Contact table. Press the up and down arrows to review the data in the table. Selecting the edit button in a row brings up a form for making updates. You will arrive at the Emergency Contact Detail Edit page.
Step 5. Press Tab until you hear Preferred check box, press the space bar to check the box. When your selection is made press Tab until you hear the SAVE button. Press Enter. You will arrive at the Emergency Contacts Save confirmation Page.
Step 7. Press the letter B to put focus on the OK button to confirm and press Enter to complete the transaction.
Delete an Emergency Contact:
Please Note: If the emergency contact that you are deleting is listed as the PREFERRED CONTACT, the system will automatically assign another preferred contact. Be sure to verify your preferred contact after deletion.
Step 1. Log into Employee Self-Service using your User ID (employee id) and password. By default you should be in the User ID Field. If you are not press Insert + F5 to pull up the Select a Form Field Dialogue box. Press the letter U to ensure that the User ID field is highlighted (should be first on the list), hit enter to place your cursor in the User ID field. Type your User ID into the field and press Tab to move to the Password Edit field and type in your Password. Press Tab to go to the Sign In Button and press ENTER. Note: If you have not been setup as an accessibility user under the My Personalizations – Personalize General Options – Accessibility Layout Mode – “screen reader mode on”, please use the following instructions. After typing in your Password,Press Tab three times to access the Enable Screenreader Mode checkbox. Press the Keyboard Spacebar to select the checkbox. Press Shift and Tab twice to go back to the Sign In Button and press ENTER. This displays the Employee Self-Service Home page.
Step 2. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter P to get to the Personal Details tile then press Enter. You will arrive on the Personal Details page.
Step 3. Press Insert + F7 to pull up the Links List Dialogue box. Press the letter E to get to the Emergency Contacts tile then press Enter.This displays the Emergency Contacts page.
Step 4. Press the letter T to navigate to the Emergency Contact table. Press the up and down arrows to review the data in the table. Selecting the edit button in a row brings up a form for making updates. You will arrive at the Emergency Contact Detail Edit page.
Step 5. Press Tab until you hear DELETE button, press Enter. You will arrive at the Delete Emergency Contacts confirmation Page.
Step 6. Press the letter B to quickly navigate until you hear the YES button in order to confirm the delete request and press ENTER. If you select YES, you will receive a confirmation that the contact was deleted. If it was a preferred contact the confirmation will alert you to who is now the preferred contact. Press the letter B to put focus on the OK button to confirm and press Enter to complete the transaction..
Step 7. Press the letter B again to quickly navigate until you hear the NO button to cancel the delete request and press ENTER. If you select NO, you will return to the Emergency Contacts detail page without the contact being deleted. Press tab until you hear Cancel then press Enter to return to the Emergency Contact page.