Job Description
Position Description
Position Title: Financial Analyst
Date: March 2025
Reports To: Chief Administrative Officer
FLSA: Non-Exempt
Salary Range: $68,000-$80,000
Full-Time/On Site
GENERAL SUMMARY
The Financial Analyst is primarily responsible for assisting the Chief Administrative Officer and Assistant Executive Director with the financial operations of the System.
ESSENTIAL JOB FUNCTIONS*
- Maintain System’s general ledger, post accounting data, investment data, and authorize and enter adjusting journal entries.
- Post weekly deposits.
- Process accounts payable on a weekly basis and prepare positive pay files.
- Review and reconcile all System bank accounts and communicate with banks regarding account issues.
- Prepare all financial reports and data submitted to the Board, PERAC and the System’s auditors and actuaries, including the Annual Statement of Financial Condition.
- Assist with monthly retirement payroll, checks, warrants, and reports for all benefit recipients, including reversals, stop payments and re-issues.
- Reconcile activity between the general ledger and member accounts.
- Assist in the preparation of all Form 1099Rs for benefit recipients, including transmittal of electronic files to IRS.
- Respond professionally to a variety of written, telephone, and in-person inquiries from active members, retirees, survivors, employers, other retirement system staff, etc.
- Adhere to Board policies and exhibit core competencies as established by the Board.
OTHER DUTIES AND RESPONSIBILITIES
- Other duties as assigned.
OTHER TESTING REQUIRED
- A Criminal Offender Record Information (CORI) query is required.
COMPETENCIES
- Action Oriented/Initiative –Is action oriented for the tasks he/she sees as challenging; seizes opportunities; expresses opinions and initiates ideas; is engaged in the process and is proactive in helping others. Takes a task and completes it independently.
- Quality/Accuracy/Detailed Oriented – Continuously looks to improve the quality of processes and services; listens and responds to feedback and suggestions pertaining to quality; is precise and accurate and pays attention to details; double checks work before passing it on, and understands priorities can change and adjusts quickly.
- Trust/Fosters a Positive Environment – Builds a strong sense of confidence with others; values the opinions of others; acts with tact and diplomacy.
- Member/Employer Orientation – Develops strong trusting relationships with members; counsels members and employers on technical issues; addresses and acts on feedback and delivers results that meet the members’ or employers’ needs.
- Communication/Listens to Understand/Conflict Management – Pays full attention to what the other person is saying; is seen as approachable, confirms full understanding before responding; addresses conflict in an open and trusting manner; avoids assessing blame, and communicates clearly and effectively in writing and in-person.
- Teamwork – Works cooperatively with others, makes efforts to include others in the team; encourages all to participate in discussion, contributes to achieve a common objective; makes decisions that benefit the team and assists others when needed.
- Integrity/Ethics and Values – Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
- Bachelor’s degree in finance, accounting, business, or related field, or equivalent work experience preferred.
- At least three years working with a retirement system or finance department are preferred.
- Ability to enter and review financial data and resolve discrepancies.
- Ability to follow instructions and function independently within prescribed deadlines.
- Strong verbal and written communication skills.
- Proficient working knowledge of computers, including Microsoft Office and Excel.
- Knowledge of QuickBooks Online preferred.
WORKING CONDITIONS/PHYSICAL DEMANDS
- Sit for long periods of time.
- Use hands to finger, handle or feel, or to talk or hear.
- Frequently reach with hand and arms and stand and walk.
- Occasionally lift and/or move up to 10 pounds.
- Specific vision abilities required by this job include close vision and ability to adjust and focus.
SUBMISSION REQUIREMENTS
To apply for this position, please submit via email a letter of interest and resume to Lisa Maloney, Esq., Chief Administrative Officer, at lmaloney@middlesexretirement.org by 12:00 P.M. on April 18, 2025. This position will remain open until a qualified applicant is obtained, but candidates who apply by the above date and time will be given preference over later applicants.
840 CMR 1.03: Prohibition Against Certain Persons Holding Certain Positions
No individual who has been convicted of robbery, bribery, extortion, embezzlement, fraud, grand larceny, burglary, arson, a felony violation of state or federal law defined in Section 102(a) of the Comprehensive Drug Abuse Prevention and Control Act of 1970, murder, rape, kidnapping, perjury, assault with intent to kill, any crime described in Section 9(a)(1) of the Investment Company Act of 1940 (15 U.S.C. 80a-9(a)(1)), a violation of Section 302 of the Labor-Management Relations Act, 1947 (29 U.S.C. 186), a violation of Chapter 63 of Title 18, United States Code, a violation of Section 874, 1027, 1503, 1505, 1506, 15l0, 195l, or 1954 of Title l8 United States Code, a violation of the Labor-Management Reporting and Disclosure Act of 1959 (29 U.S.C. 401), any felony involving abuse or misuse of such person's position or employment in a labor organization or employee benefit plan to seek or obtain an illegal gain at the expense of the members of the labor organization or the beneficiaries of the employee benefit plan, or conspiracy to commit any such crimes, or a crime in which any of the foregoing is an element or has been found by the Commission or any court to have violated his/her fiduciary duty or has been found by the Ethics Commission or any court to have violated M.G.L. c. 268A, shall serve or be permitted to serve:
(1) As a member, administrator, fiduciary, officer, trustee, custodian, counsel, agent, employee, or representative in any capacity of a board.
(2) As a consultant, manager or provider of goods or services to a board.
(3) In any capacity that involves decision making authority or custody or control of the monies, funds, assets, or property of any system.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
| Date published: | March 28, 2025 |
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