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You are the Administrator of a Town (Town).[1] You inform us that the members of a Board (Board) are elected to that position. The Board's Clerk (Clerk) is appointed by the Board to a full-time, paid position.
Does G.L. c. 268A allow a Board member to be appointed to a paid position under the direction of the Board?
Yes, provided that the Board of Selectmen classifies the position of Board member as a "special municipal employee" position pursuant to G.L. c. 268A, 1(n) and provided that the appointment is approved at Town Meeting pursuant to 21A.
Members of the Board are considered municipal employees for purposes of G.L. c. 268A. Two sections of the conflict of interest law are therefore relevant to your question.
Section 20
This section prohibits a municipal employee from having a financial interest in a municipal contract. The term contract includes any type of agreement or arrangement between two or more parties under which each undertakes certain obligations in consideration of the promises made by the other. Thus, the Commission has previously held that the term "contract" includes employment arrangements. See EC-COI-84-91; In re Doherty, 1982 SEC 115. See Quinn v. State Ethics Commission, 401 Mass. 210 (1987).
A Board member who is employed as the Clerk would have a financial interest in a municipal contract within the meaning of 20. Accordingly, a Board member would be prohibited from holding the position of Clerk unless one of the exemptions available in 20 applies.
If the position of Board member is designated by the selectmen as a special municipal employee position, a Board member may avail himself of the exemption found in 20(d). Upon his/her filing with the Board of a written disclosure of the Board member's financial interest in the Clerk's position as well as the approval of such an exemption by the selectmen, the Board member's financial interest in a municipal contract will be allowed.[2]
Section 21A
This section prohibits a municipal board from appointing any of its members to any office or position under the supervision of that board unless such appointment is first approved by Town Meeting.[3] Therefore, even upon compliance with the requirements of s.20, the Board may not appoint one of its members to the Clerk's position unless the Town Meeting first approves the appointment.[4]
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