New Hire Record Layout

Use the following file specifications when submitting New Hire Reporting information to us through MassTaxConnect.
  • The Employer Record ("A") must precede the Employee Records ("B").
  • One file may be submitted containing multiple employers.
  • All text values should be left justified.
  • A flat fixed width text file is required with a ".txt" extension.
    Example (in ".txt" format)
  • New Hire text files up to 2MG can be uploaded. Files larger than 4MG must be split into smaller text files. All text files must adhere to the required record layout format.
  • Required format for Record Layout:

    Record Name: A (Employer Record)
     
    Location Field Length Description and Remarks
    1 Record Identifier 1 Constant "A" Indicates Employer Record
    2 - 10 Employer Identification Number 9 Same Number Used to File Withholding Tax
    11- 40 Employer Name 30  
    41- 58 Employer Street 18  
    59- 76 Employer City 18  
    77- 78 Employer State 2 State Abbreviation
    79- 87 Employer Zip Code 9 Zip + 4
    88- 89 Reporting Period Year 2 Year Information YY
    90- 95 Total Number of New Employees 6  
    96 Filler/Spaces 1 Spaces

    Record Name: B (Employee Record)
     
    Location Field Length Description and Remarks
    1 Record Identifier 1 Constant "B" Indicates an Employee record
    2-10 Social Security Number 9  
    11-40 Employee Name 30 LastName,FirstName MiddleInitial
    41-58 Employee Street 18  
    59-76 Employee City 18  
    77-78 Employee State 2 State Abbreviation
    79-87 Employee Zip Code 9 Zip + 4
    88-93 Start Date 6 First Day of Hire MMDDYY
    94-96 Filler/Space 3 Spaces
Feedback