Renew Your Occupational School License Online

The Division of Professional Licensure (DPL) is pleased to provide licensees with the ability to renew professional license(s) online through ePLACE. To renew your license online, please refer to the instructions detailed below.

Please review and complete the steps noted below prior to starting and submitting your renewal application.  To renew online, you will need the license renewal which was mailed and/or emailed to your address of record.  If you do not have the renewal information with the school’s Record ID/license number and the school’s Authorization Code, please contact the Occupational School staff at 617-727-5811, or via email at occupational.schools@state.ma.us to obtain one.

Renewal Instructions

If you have your license renewal, you may complete the following steps to renew online:

  1. Visit the ePLACE Portal to register for an account. Detailed instructions on how to create a portal account can be found here.
  2. After you have registered for an account, please login with the username and password that you created.
  3. After logging in with the username that you created when you registered, go to the “Manage My Licenses and Permits” tab, and complete the following steps:
    1. Select the “File an Online Application” link;
    2. Select the “Link Your Account Portal” link under the search box;
    3. Select the “Link your Online Account to an Existing Record” link; and
    4. Select the proper agency, Division of Professional Licensure (DPL), and when prompted enter your Record ID/license number and the Authorization Code provided on your license renewal form.
    5. Link your account using your Record ID/license number (Example: 1234-PL-M1) and the Authorization Code (Example: 1234567899) found on your license renewal form.
  1. Once you have successfully linked your account, go back to the “Manage my Licenses and Permits” page and you should now see your license listed and the option to renew. Be advised the option to renew will only be present if your license is currently eligible for renewal.
  2. In the right column labeled “Action” you will see a link to Renew Application. Click that link to begin the process.

PLEASE NOTE: Licensees may only renew their license ONCE per license cycle, either via postal mail OR online. Please DO NOT renew online AND by mail. Doing so will interfere with the processing of your renewal application and delay approval and receipt of your renewed license.

  1. Submission of Supporting Documentation and Required Forms
  2. The following documents may be uploaded during the online application process:
  • Ownership Documentation:

    For each owner, please upload under CORI Authorization:  An Ownership Form, with Notarized CORI Form, SORI Form, and signature page of Ethics Training. The Ethics Training is available on DPL’s website.

    • Please attach the applicable ownership documentation:
      • Corporations must submit a copy of their Articles of Incorporation; and documentation of EIN or FEIN number. (Note: Corporations that are operating (not as schools) and now want to offer courses must amend their articles of organization with the Secretary of State’s Office. Please enclose a copy of the certified amendment.)
      • LLCs must submit a copy of their Articles of Organization; and documentation of EIN or FEIN number.
      • Partnerships must submit a notarized copy of their partnership agreement and Articles of Organization; and documentation of EIN or FEIN number.
      • Individual owners must submit consent to do business from the city/town clerk.
      • Franchises must submit an executed copy of their franchise agreement.
  • Business Certificate
    • A Business Certificate, or D/B/A Certificate, from the cities or towns in which the school intends to operate.
  • Facility Inspection Reports:
    • The applicant must provide current building and fire inspection reports for each facility in which students enter.  A current Certificate of Occupancy report that has been signed by both the local building and fire inspectors may be submitted in lieu of separate inspection reports.
  • Building Inspection Report:
    • For each location, please upload a copy of the school’s current Certificate of Inspection, or use the Building Inspection Report Form available on DPL’s website. The report must include the Building Use Group in accordance with 780 CMR 304 or 305, the regulations for building codes. If the Use Group is not present on your inspection report, contact your local building inspector’s office for a determination of the Use Group. The Use Group code determines how often your facility must be inspected and will therefore inform DPL how often to require building inspections (e.g., annual, biennial) from you.
  • Fire Inspection Report:
    • For each location, please upload a copy of the school’s current Certificate of Inspection, or use the Fire Inspection Report Form available on the DPL website.
  • Enrollment Agreement:
    • Please upload an Enrollment Agreement on school letterhead that complies with G.L. c. 255, §13K (please check the sample enrollment agreement on DPL’s website to be sure you are using the most up to date language).  For a copy of the form, please visit DPL’s website.
  • School Closure Plan:
    • Please complete and upload the School Closure Plan form found on DPL’s website.
  • Property Lease or Deed:
    • If property is owned by the applicant, please upload a copy of the deed.  If the property is being leased by the applicant, please upload a copy of the school's lease, signed by both the lessee(s) and the lessor(s), which also includes the lessor’s name, address, and telephone number.
  • Floor Plan:
    • A copy of the proposed school’s floor plan indicating the approximate size and purpose for each room.
  • Board of Health Approval:
    • If the applicant will be providing instruction in an allied health program that requires approval by the local board of health, the applicant must provide a copy of the approval to DPL.  Oversight of programs such as phlebotomy and other allied health programs is at the discretion of the local board of health.
  • Proof of Adequate Liability Insurance.
  • Policy Statements:
    • On school letterhead, or marked within the school catalogue or student handbook, policies for the following:
      • Entrance requirements pursuant to 230 CMR 15.05(1)(b);
      • Attendance policies, including the consequences of not adhering to these policies;
      • Grading policies, including the consequences of not maintaining the school’s minimum grade requirements;
      • Satisfactory progress pursuant to 230 CMR 15.01(10);
      • School rules and regulations, including the consequences of not adhering to these rules and regulations;
      • Guidance and counseling policies;
      • Job placement;
      • School calendar (showing dates of courses, days off, days the school is not open, or any other breaks); and
      • Student complaint resolution process pursuant to 230 CMR 15.07, including that the school must respond to students’ written complaints in writing within 10 days; and, students may contact the Office of Private Occupational School Education at any time.
  • Program or Course Catalogue:
    • A copy of the school’s catalogue.
  • Federal Student Aid Approval, if applicable:
    • A copy of approval letter.
  • Accreditations Approval(s), if applicable:
    • A copy of approval letter(s).
  • GI Bill Approval Letter, if applicable:
    • A copy of approval letter(s).
  • Surety:
    • Initial applicants must submit to DPL by first class mail the original surety document in the amount determined by the State Auditor. Initial applicants must also upload a copy of the surety and a copy of the State Auditor’s determination letter.
  • Instructors:
    • For each instructor, please upload under CORI Authorization:  An Instructor Certification Form, with Notarized CORI Form, SORI Form, and resume or Curriculum Vitae.
  • Staff (non-instructional):
    • For each staff person, please upload under CORI Authorization:  A Staff Certification Form, with Notarized CORI Form, SORI Form, and signature page of Ethics Training (if the latter is required).  The Ethics Training is available on DPL’s website.
  • Electronic Records Waiver, if applicable:
    • A copy of the completed Electronic Records Waiver
  • CORI Notarized Form, if submitting instructors or staff.
  • Resume or Curriculum Vitae, if submitting instructors or staff.
  • Application Fee

    All applicants are required to pay a non-refundable application fee. For-Profit Schools are required to pay non-refundable, one time application fee of $2,500.00. Non-Profit Schools are required to pay a non-refundable, one-time application fee of $1,250.00.  This fee can be paid online at the end of the application process, either by check or credit card. Please note that a convenience fee will be assessed for credit card payments.

Application Questions

Please direct any questions regarding the application process to Mary Jayne Fay at (617) 727-5812 or occupational.schools@mass.gov.

Begin Your Application Now

To start your online application, please go to the ePLACE Portal. You may “save without submitting” at any point.  Once you complete and submit your application, please email us at occupational.schools@mass.gov to notify us that your initial application has been submitted.

Renewal Fees & Payment Information

As part of the online renewal process, licensees may also submit payment for the renewal fee electronically. Please note that there is a convenience fee for all online credit card transactions. There is no fee for online payment by check.

To determine the Renewal Fee for a private occupational school licensed by the Division of Professional Licensure under G.L. c. 112, § 263, please use the formula below. The Renewal Fee is based on the school’s Annual Adjusted Gross Revenue (AAGR), which reflects revenue from tuition and fees and profits on the sale of books and supplies during the school’s prior fiscal year.

The Renewal Fee is due with the completed license renewal application at least 60 days prior to the expiration date of the school’s license. The School’s calculation is subject to review and audit. Records relating to the school calculation must be retained by the school for seven years.

Please use the following formula to calculate the School Renewal Fee:

  • AAGR Calculation: Add together total revenue from tuition, fees, and profit on books and supplies for the most recent school fiscal year.  Then, multiply that amount by .0049 to determine the total renewal fee.  Please do not round up or down when calculating the total fee.  Finally, the minimum renewal fee is $250.00

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