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Audit

Audit  Review of the Commonwealth’s Recycling Practices—DCAMM

The audit of the Division of Capital Asset Management and Maintenance examines the Commonwealth's compliance with an executive order setting recycling requirements for state-owned and leased buildings.

Organization: Office of the State Auditor
Date published: April 27, 2018

Executive Summary

In accordance with Section 12 of Chapter 11 of the Massachusetts General Laws, the Office of the State Auditor has conducted an audit of the Division of Capital Asset Management and Maintenance (DCAMM) for the period July 1, 2014 through December 31, 2016. We conducted this performance audit to assess DCAMM’s administration of recycling activities at various state-occupied and/or state-leased buildings as prescribed by its own Facilities Management & Maintenance Standard 04 as well as Section 7C of the Commonwealth’s Executive Order 515.

Below is a summary of our findings and recommendations.

Finding 1a
 

DCAMM did not ensure that all solid waste recycling requirements in state-owned buildings were met.

Finding 1b
 

DCAMM did not monitor compliance with the recycling provisions of leases executed on behalf of state agencies.

Recommendations
 
  1. DCAMM should develop administrative policies and procedures that provide for oversight of facility managers’ activities. These policies should require regular performance of solid waste stream audits, written waste management plans, documented recycling/waste management policies and procedures, monthly collection and analysis of hauler reports, and maintenance of written records to document the monitoring process.
  2. Facility managers should investigate the availability of credits to offset the cost of recycling.
  3. DCAMM should establish administrative policies and procedures that require monitoring of compliance with the recycling provisions of leases and should communicate these requirements to state agencies occupying leased space.

 

The Review of the Commonwealth’s Recycling Practices—Division of Capital Asset Management and Maintenance is available here.

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