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The following guide is for managers and supervisors who approve employee time.
As a supervisor or manager, you use the Time and Labor WorkCenter to approve employees’ reported time. The Time and Labor Work Center provides two options to select employees that need approval. On the left side under My Work, the first option displays in parentheses all direct and indirect employees that need approval. When selecting the Pending Reported Time link, all the direct and indirect employees display. If the approver prefers to only view thier direct reports, the second option allows approvers to exclude indirect reports. This is done by clicking "Get Employees". Once the approver clicks on "Get Employees" from the Approve Reported Time page, the system will only return those employees who are direct reports and have reported time to approve.
The Time and Labor WorkCenter summarizes time reporting data submitted by your employees. To review and approve time, use links to visit each employee’s TIMESHEET page.
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Managers/Supervisors who are time approvers in Employee Self Service have the ability to delegate their time approval responsibilities to another Manager/Supervisor for situations in which they will be out of the office or unable to approve their employee’s time.
As an approver you can delegate to another employee based on your Agency’s policy. You still have the ability to log in to HR/CMS and review your employee’s time during the delegation period; however, you will not be able to approve or edit time. You can revoke the delegation at any time, if needed.
Delegation Functionality in Employee Self-Service
When delegating time approval to another Manager/Supervisor:
Note: Group ID is a system generated number that is tied to your direct report employees and is defaulted on the Time and Labor Workcenter.
Before You Begin
There are three types of access which may be required by proxies. Determining the access that your proxy requires will determine the transactions which you will delegate and any additional actions which may be required.
In this Job Aid you will learn how to Delegate Time Approval Authority for Defined Delegation and Time Schedulers.
Managers/Supervisors who are time approvers in SSTA have the ability to delegate their time approval responsibilities to another Manager/Supervisor set up as a time approver for situations in which they will be out of the office or unable to approve their employee’s time.
As an approver you can delegate to another time approver based on your Agency policy. You still have the ability to log in to HR/CMS and review your employee’s time during the delegation period; however, depending on the type of delegation you have selected, you will not be able to approve and/or edit reported time. You can revoke the delegation at any time, if needed. Delegation is an interactive process. The delegator must send the request and the proxy must accept the delegated authority. System generated e-mails are sent throughout the process.