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Guide for Reporting time on a Time Collection Device (TCD)

The following information is designed for users who use a Time Collection Device (TCD) to report time.

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TCD Overview

  • To clock in or out.
  • Swipe your TCD badge. 
  • Select the clock in or clock out option. 
  • A confirmation message will appear letting you know that the transaction was successful.

Additional Resources

Open file,  System Overview eLearning Video
Open file,  Clocking In and Out of Work eLearning Video
Open file,  Reporting Meal Out and Meal In eLearning Video
Open file,  Review Accruals Balance eLearning Video
Open file,  Reporting Sick, Vacation, Personal, Comp, or Holiday Leave eLearning Video
Open file,  Reporting Other TRCs eLearning Video
Open file,  Reporting Holiday Time eLearning Video

Recording Leave Time with a TCD

To log into TCD

  • Swipe your TCD Badge.
  • Select the leave time option
  • To review leave accruals, Select the accruals option.
  • Scroll through your balances by pressing the S1 button. 
  • Return to the main menu by pressing the s3 button. 
  • To post hours, select the leave time option. 
  • Then select the leave type, enter the date. 
  • Press e to move to the hours field to enter the amount of hours. 
  • Select save by pressing the s1 button.

TCD Employee Verifying your reported hours in SSTA

Important Reminders:

  • As a Time Collection Device (TCD) user, you have the ability to log into Employee Self-Service to view a ‘read only’ copy of your timesheet to verify your time reported for the current week.
  • You are not able to edit the Employee Self-Service read only timesheet. If corrections are needed on your timesheet, please notify your time approver. Your approver can perform the necessary corrections on your behalf.
  • If you need to reset or have forgotten your Employee Self-Service password, please contact the MassHR Employee Service Center (ESC). If your Agency is not supported by the ESC, please contact your Agency Human Resources/Payroll Department for password reset and questions about time reporting.
StepAction
1.Log in to Employee Self-Service with your User ID and password.
2.Once logged in, the Employee Self-Service homepage will display. Click on the Timesheet tile.
3.Your timesheet will display. You will only have access to review your timesheet for the current week. Review your reported time for the week including your IN, MEAL OUT, MEAL IN, and OUT times.

As a reminder, SSTA automatically calculates shift and weekend differential based upon your IN and OUT times listed on your timesheet. Ensure that your reported hours and scheduled hours at least match by reviewing the Reported and Scheduled Hours information located on the top portion of your timesheet. Hours over your scheduled hours will be calculated as Comp Time, Overtime, or Uncompensated (Unbudgeted) time based on your agency business practice. If you are unsure how extra hours will be reported, you must contact your agency Human Resources/Payroll Department for further clarification.
4.Review the Reported Status column on your timesheet to determine if your reported time has been APPROVED, or is still in NEEDS APPROVAL status.
5.If you need to correct something on your timesheet, please contact your approver who will fix your timesheet on your behalf.
6.Below your timesheet is the LEAVE/COMPENSATORY TIME tab which shows your available Personal, Sick, and Vacation leave balances complete with Comp (if applicable). Please take a moment to review your leave balances.

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