Guide IT Acquisition Access Compliance Program

Accessibility requirements must be included in contracts for Commonwealth information technology systems to ensure they can be used by people with disabilities.

Introduction

The IT Acquisition Accessibility Compliance Program provides required contract language and related guidance for IT solution procurements after December 1, 2006.  This language becomes a contractual term between the vendor and the procuring agency.

The IT accessibility contract language must be included for procurements for new IT systems, or for major upgrades of existing IT systems, that are issued by Executive Department agencies under statewide contracts or Request for Responses (RFR) when OSD has given an agency permission to post their own RFR.

Each procurement management team member should carefully review the required IT accessibility contract language to be sure all team members understand its implications.

To determine whether a new version is a major upgrade or a minor enhancement, look at factors such as:

  • expected cost of the project
  • expected length of the project
  • extent of new features and functionality
  • need for major network or hardware changes

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