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Homeland Security Nonprofit Security Grant Program (NSGP) Coordinator
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INFORMATIONAL OUTREACH INVITATION
Nonprofit Security Grant Program - Webinar
Preparing for the Fiscal Year 2023 Nonprofit Security Grant Program
The Federal Emergency Management Agency’s (FEMA) Grant Programs Directorate, the Department of Homeland Security’s (DHS) Cybersecurity and Infrastructure Security Agency, and the DHS Center for Faith-Based and Neighborhood Partnerships, jointly invite all interested 501(c)(3) nonprofit organizations to a Nonprofit Security Grant Program (NSGP) Informational Webinar virtual event to provide a look-back on the Fiscal Year (FY) 2022 NSGP, and look-ahead for the prospective FY 2023 NSGP. The NSGP provides funding for physical and cyber security enhancements and other security-related activities to nonprofit organizations that are at high risk of a terrorist attack. In addition, the NSGP seeks to integrate nonprofit preparedness activities with broader state and local preparedness efforts.
FEMA will host several NSGP virtual webinars to provide lessons learned from the FY 2022 NSGP cycle and, most importantly, share valuable information on what nonprofits should consider now in preparation for the FY 2023 NSGP application submission cycle. Each webinar will contain similar content including an opportunity for nonprofits to provide a platform to share NSGP investment accomplishments, feedback, and ask questions.
You Must Register in Advance:
When: December 8, 2022
Time: 03:00 PM ET (US and Canada)
Register in advance for this meeting:
When: December 13, 2022
Time: 03:00 PM ET (US and Canada)
Register in advance for this meeting:
After registering, you will receive a confirmation email containing information about joining the Adobe Connect meeting. Please check both junk/spam as some email filters may redirect the attendance confirmation email.
For any questions regarding these sessions or to request special accommodations, please contact FEMA-NSGP@fema.dhs.gov.
To apply for funding, you must submit:
- FFY2022 NSGP Investment Justification (download below)
- Vulnerability Assessment
- Mission Statement
- UEI Number
- FFY 2022 NSGP Subgrantee Risk Assessment Form
- Signature Page
Please carefully read the application instructions for complete details:
You must also:
- Comply with the Federal Funding Accountability and Transparency Act (FFATA)
Proposed budgets must ensure all costs are allowable per FEMA's federal guidelines:
- Nonprofit Management and Administration
- Indirect (Facilities & Administration) Costs
- Construction and Renovation
- Maintenance & Sustainment
- Contracted Security
- Unallowable Costs:
- Hiring of public safety personnel
- General use expenditures like software, general use vehicles, licensing fees, etc.
- Overtime and backfill
- Weapons, weapons systems and accessories, and ammunition
- Vulnerability Security Assessments and development
- Development of Investment Justifications
- Technological Development Studies
- Proof-of-Concept Initiatives
- Funding federal programs
- Duplicating federal programs
- Organizational operational expenses
- Reimbursement of pre-award security expenses
Applications must comply with the procedures and requirements detailed by:
- EOPSS's Sub-grant conditions
- Environmental Planning and Historical Preservation
- Massachusetts Historical Commission
- Local Historic Commission
Proposals are evaluated based on the:
- Building and sustainability of core capabilities outlined in FEMA's National Preparedness Report
- Strengthening of governance integration between private nonprofit entities and federal, state, and local governments
- Encouragement of a whole community approach to security and emergency management
Applicants are encouraged to review the following document (available within the application instructions):
- National Preparedness Report
How to apply Apply for a Nonprofit Security Grant
More info for Apply for a Nonprofit Security Grant
The Application Instructions show the file naming convention for the Investment Justification: Investment Justification FY 2022 NSGP UA <MA> <Metro Boston> <Nonprofit Name> but not for the other required documents (vulnerability assessment, mission statement, subgrantee risk assessment). Should these documents use the same file naming convention?
Yes, it would be helpful if all the documents used the same file naming convention.
Are municipalities eligible to apply for this program?
No municipalities are not eligible to apply for this grant program. Eligible nonprofits organizations are those that are:
1. Described under section 501 (c)(3) of the IRS Code of 1986 (IRC) and exempt from tax under section 501 (a) of such code.
2. Determined to be at high risk of a terrorist attack by the Secretary of Homeland Security.
Is there a specific form needed for the Vulnerability Assessment?
No there is no specific template, that document can be in word or pdf format.
Our organization is located in the Metro Boston UASI region (Boston, Brookline, Cambridge, Chelsea, Everett, Quincy, Revere, Somerville, Winthrop). Does that mean we can apply for up to $150,000?
Yes, each nonprofit organization located in the Metro Boston UASI region or State may apply for up to $150,000.
What is a UEI?
Effective April 4, 2022, the Federal Government transitioned from using the Data Universal Numbering System or DUNS number, to a new, non-proprietary identifier known as a Unique Entity Identifier or UEI. For entities that had an active registration in the System for Award Management (SAM) prior to this date, the UEI has automatically been assigned and no action is necessary. For all entities filing a new registration in SAM.gov on or after April 4, 2022, the UEI will be assigned to that entity as part of the SAM.gov registration process.
UEI registration information is available on GSA.gov at: https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update
Is the milestones section of the Investment Justification asking for estimated start and end dates of the key activities needed to complete our project?
Yes, you can estimate those dates.
For the project costs is it ok to provide estimates?
Yes, but the estimates should be as close to actual costs as possible.
The deadline for NSGP applications is 5/27/2022. Can our organization get an extension?
Unfortunately we can't grant extension requests because we have to review/score/rank applications to meet FEMA's deadlines.
How much are Management and Administration (M&A) Costs for the NSGP?
Nonprofits can use and expend up to 5% of their FY22 NSGP funds for M&A activities directly related to the management and administration of the award. If you apply for the amount of $150,000 then your M&A costs can not exceed $7,500.
What is the Massachusetts Allocation under the NSGP State program?
The FY2022 NSGP Target Allocation for Massachusetts is $3,150,000. Final allocation decisions are subject to change based on the number of applications and total federal request from each eligible recipient.
How many applications does EOPSS expect to receive?
It varies each fiscal year. EOPSS received 40 applications for funding last fiscal year.
Can you explain the scoring and review process?
EOPSS reviews projects on the following criteria:
Clarity of the project description
Detail provided in the project scope and Project Justification
Capacity to support a Homeland Security Grant Program, Non-Profit Security Grant Program priority to measure program outcomes
Cost effectiveness, reasonableness, and allow-ability of the proposed project budget
Feasibility of a proposed timeline and deliverables
Further, applications are reviewed by a team of subject matter experts internally at EOPSS. After reviewed for completeness and accuracy, EOPSS then submits the Massachusetts submissions to FEMA. FEMA reviews and finalizes award decisions.
How can our non-profit agency acquire a vulnerability assessment?
Past applicants have requested vulnerability assessments from their local Police Departments.
Can you provide an example of a project that has been awarded in the past?
A majority of grants that have been awarded in the past have supported physical security enhancements, i.e. cameras to the exterior of the building, or control and access systems.
Our agency is wondering if new technology would be considered for funding. Is new technology vetted by FEMA?
Equipment is limited to select items in the following categories of items on FEMA’s Authorized Equipment List (AEL) for allowable equipment purchases:
-Physical security enhancement equipment: Category 14
-Inspection and Screening Systems: Category 15
-Notification and Warning Systems
-Radios and Public Address Systems
If we wanted to get started on a project now, could we pay off invoices before the period of performance begins?
This a cost reimbursement grant, therefore costs must be incurred within the specified grant period and must correlate within the dates of the award/scope of project.
When would we be reimbursed for purchases since we have to draw directly from our agency budget?
Consistent with the Commonwealth’s policy, payments will be issued no later than 45 days after the submission date for all error free invoices received by the EOPSS Program Coordinator. For more information regarding the Commonwealth’s Bill Paying Policy – and General Payment Policies