User should submit a request in writing with all specifics, explaining form of publication, title, author(s) or editors, publisher or producer, anticipated date of publication or airing, images requested, format requested, and context in which images will be used. Each request will be reviewed for appropriate use of images. Requests for commercial usage with no historical, educational or scholarly interest will not be considered. Requests for blanket permission in connection with a project will not be honored, nor will non-specific requests for permission “throughout the universe,” “all formats known or that shall be created,” “in perpetuity” or similar. The Art Commission expects to be informed in advance of each separate and specific form of usage in connection with stated project, including any exhibition, advertising, promotion, or manipulation to other media formats.
Permission is granted exclusively to the User (requesting individual, company or institution) for onetime, non-exclusive use of the image for the purpose stated above. Rights may not be sold or transferred. Rights are granted for a period of not longer than five (5) years from date of contractual agreement. Future editions, re-prints, re-issue, transfer to video, CD-ROM, or other usages of the image in connection with the original project must be made known and approved in advance by the Art Commission.
The Commonwealth charges a fee for reproduction/duplication (prints or scanning), plus the publication of images from the collection, based on the fee schedule listed below. User must submit proof of government or non-profit status to obtain a waiver of this user fee. The Art Commission also requests one courtesy copy of each separate publication (including videos) or documentation in exhibition.
Images requested for website use must be posted as low-resolution files, thumbnails, or must be download protected. Except by cropping for detail, images may not be transformed or manipulated in any way that will distort the original appearance or character of the artwork, including duo-tone printing in other than black and white ink, without prior notification and approval of the Art Commission. With respect for the American flag, images of the national colors from any war may not be overwritten with text, screened, or over-printed with other images.
In cases of print publication or other static reproduction, objects must be identified by both title and collection. Identification lines must appear with the image. Courtesy lines and photo credits may appear in acknowledgements.
User shall confirm usage of images from the art collection, and its understanding and agreement to all terms and conditions, by signing and returning the agreement to the Art Commission.
The User will indemnify and hold harmless the Commonwealth from and against any or all claims, losses, liabilities, damages and expenses, including attorney fees actually incurred, which may result from any breach of the agreement once signed by both parties.
| Name | Fee | Unit |
|---|---|---|
| Black & White Prints, glossy, 5x7" or 8x10” | $10 | each |
| Color 8x10” prints, glossy | $15 | each |
| Scans, resolution or output size, if not already on file | $20 | each |
| 1-2 images published | $20 | flat fee |
| 3-5 images | $50 | flat fee |
| 6-10 images | $75 | flat fee |
Please contact the Art Commission with your request. A separate form listing project titles, authors, images agreed upon, credit lines, etc. will be forwarded to the user for signature.
