SWIG Application Instructions and Guidance

Application Overview

Applications for the SWIG program must be submitted by an authorized officer of an organization. For public schools, the school district must submit the application. The SWIG application is a two-part process. Part one is the Organization Form that collects organization-level information and establishes the primary point-of-contact (POC). Part two is the Facility Inventory Form which will be used to collect information for each facility that has known lead exceedances. The Trust will review all applications and issue award letters in accordance with the established program process. The steps below provide additional information on both parts of the application and what to expect after submission is complete.

Application Walkthrough

For a more comprehensive application walkthrough, please review our YouTube video on SWIG.

Application Instructions

Below, applicants can find an overview for the SWIG application process. Detailed information can be found in the SWIG Application Instructions (English). The SWIG Application Instructions (Spanish) is available here.

Application Deadline

The Trust will continue accepting applications on a rolling basis.

Pre-Application Data Gathering

Applicants should read the directions below and review the linked application resources before beginning the application process. Additionally, applications should confirm that all individual facility information is accurate and eligible for assistance through the SWIG program before submitting the application to the Trust.

Organization Form

The Organization Form is used to gather basic information about the organization and identify a POC. Information needed to complete the form is detailed below. The form should be submitted by a designated officer with the authority to enter financial commitments on the behalf of the organization. Additionally, the POC will be the main contact for the organization when communicating with the Trust and MassDEP about the grant award.

The form requests the following information:

1. Organization Name
2. Massachusetts Department of Elementary and Secondary Education (DESE) District code OR your organization’s Department of Early Education and Care (EEC) identification code
3. Organization POC
4. POC Phone Number
5. POC Email Address
6. Total number of facilities that will be part of this application
7. Alternative Application Email Address

Once the Organization Form is submitted, the POC will receive an email confirming receipt of the form. The Trust will review the information for accuracy and eligibility. If eligible, an application package with the Facility Inventory Form and Instructions will be emailed to the POC and the alternative application email address. 

Facility Inventory Form

The Facility Inventory Form is used to collect information for each individual facility. Organizations should only submit facility information for facilities the organization intends or has the capacity to install filling station(s) within the one (1) year grant award time frame. Please note that awards are designated at the facility level. This means that each facility will be assigned a specific number of filling stations. Installation of the assigned or requested filling stations (whichever is less) is required to complete all grant conditions.

The Facility Inventory Form will collect the following information:

1. DESE District Code or EEC Identification Code
2. DESE School Code or EEC Identification Code
3. Facility Name
4. Facility Address
5. Total Student Enrollment
6. Total Students Enrolled in Pre-K, Kindergarten and Grades 1-5
7. Number of operational drinking water fountains
8. Number of drinking water fountains with lead exceedances above 1 part per billion
9. Number of requested filtered bottle filling stations
10. Does the school rely on bottled water?
11. Does the school have a lead service line?
12. Location codes for water fountains, bottle filling stations, bubblers or coolers with lead exceedances
13. Are any of these water fountains, bottle filling stations, bubblers or coolers in a shared kitchen or food preparation location?
14. Detail plans to install a fixture to a new location

Once the organization has submitted a Facility Inventory Form, the Trust will send a confirmation email.