GIC Forms

These forms are intended for use by GIC members without access to the MyGICLink Member Benefits Portal or for members who choose to print and mail forms. Forms should be completed and submitted during GIC's Annual Enrollment or within 60 days of a qualifying event.

EMPLOYEES

GIC members with an up-to-date email address on GIC records received a registration email, have access to MyGICLink, and can view benefits throughout the year and update coverage during Annual Enrollment or if experiencing a qualifying event at bit.ly/MyGICLinkLogin.

If you haven’t received a MyGICLink registration email, please complete the email update form. You will receive an email to register for the GIC member benefits portal as soon as GIC has updated your email.

RETIREES 

Please submit your forms securely and make sure to include an up-to-date email address when completing each form to receive a registration email when MyGICLink becomes available to you.

Table of Contents

State Employee Forms

Health, basic life, optional life, and long-term disability insurance.

Leave of Absence, Transfers and Termination, Retirement

The Dental/Vision Plan is for managers, Legislators, Legislative staff, and certain Executive Office and MBTA staff only.

Enrollment/change and claim forms for the state employee Health Care Spending Account (HCSA) pre-tax program.

Enrollment/change and claim forms for the state employee Dependent Care Assistance (DCAP) pre-tax program.

The Commonwealth deducts the state employee's share of basic life and health insurance premiums on a pre-tax basis, unless an employee opts out of this option If your deductions are now taken on a pre-tax basis, you may elect to have them taxed effective July 1.

New hires must complete this form to verify that they have been notified about their benefit options.

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Note: Can only be submitted via GIC's online forms

Add a dependent to your Family plan between the ages of 19 to 26.

Use this form to cover a dependent who became mentally or physically incapable of earning his/her own living prior to age 19; or became permanently and totally disabled and became so on or after age 19 and is under age 26.

These forms help protect GIC insureds’ and dependents’ protected health information. The Notice of GIC Privacy Practices available here is also included in the handbook sent to you by your health plan and will be mailed to you in the event your coverage is terminated.

Note: This form can only be requested through GIC's online contact form. All employees and non-Medicare retirees and survivors who have GIC health insurance coverage receive a 1095-B form each year.

Use this form to set up an address in the GIC’s system that’s different than the insured’s address.

Buy out GIC health insurance if you have proof of alternate coverage beginning in the new Fiscal Year. (Note: also available during the GIC's Fall Buy-out period).

State Retiree Forms

This form is for State Retirees to change their smoker status during Annual Enrollment. If you have been tobacco-free  (have not smoked cigarettes, cigars, or a pipe, used snuff, chewing tobacco, or a nicotine delivery system) for at least the past 12 months, use this form to change your smoker status.  Changes in smoking status made during Annual Enrollment will become effective this following July 1.

Dependents, including a former spouse, who lose retiree dental coverage, may continue retiree dental coverage for up to 36 months through the COBRA provision.

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Note: Can only be submitted via GIC's online forms

Add a dependent to your Family plan between the ages of 19 to 26.

Use this form to cover a dependent who became mentally or physically incapable of earning his/her own living prior to age 19; or became permanently and totally disabled and became so on or after age 19 and is under age 26.

These forms help protect GIC insureds’ and dependents’ protected health information. The Notice of GIC Privacy Practices available here is also included in the handbook sent to you by your health plan and will be mailed to you in the event your coverage is terminated.

Note: This form can only be requested through GIC's online contact form. All employees and non-Medicare retirees and survivors who have GIC health insurance coverage receive a 1095-B form each year.

Use this form to set up an address in the GIC’s system that’s different than the insured’s address.

Buy out GIC health insurance if you have proof of alternate coverage beginning in the new Fiscal Year. (Note: also available during the GIC's Fall Buy-out period).

Municipal Employee & Retiree Forms

Please ensure eligibility before completing the following forms: list of participating municipalities

Transfers, Termination, and Retirement

New hires must complete this form to verify that they have been notified about their benefit options.

______________

Add a dependent to your Family plan between the ages of 19 to 26.

Use this form to cover a dependent who became mentally or physically incapable of earning his/her own living prior to age 19; or became permanently and totally disabled and became so on or after age 19 and is under age 26.

These forms help protect GIC insureds’ and dependents’ protected health information. The Notice of GIC Privacy Practices available here is also included in the handbook sent to you by your health plan and will be mailed to you in the event your coverage is terminated.

Note: This form can only be requested through GIC's online contact form. All employees and non-Medicare retirees and survivors who have GIC health insurance coverage receive a 1095-B form each year.

Use this form to set up an address in the GIC’s system that’s different than the insured’s address.

Retired Municipal Teacher (RMT)

Please ensure eligibility before completing the following forms: list of participating RMT municipalities

______________

Note: Can only be submitted via GIC's online forms

Add a dependent to your Family plan between the ages of 19 to 26.

Use this form to cover a dependent who became mentally or physically incapable of earning his/her own living prior to age 19; or became permanently and totally disabled and became so on or after age 19 and is under age 26.

These forms help protect GIC insureds’ and dependents’ protected health information. The Notice of GIC Privacy Practices available here is also included in the handbook sent to you by your health plan and will be mailed to you in the event your coverage is terminated.

Note: This form can only be requested through GIC's online contact form. All employees and non-Medicare retirees and survivors who have GIC health insurance coverage receive a 1095-B form each year.

Use this form to set up an address in the GIC’s system that’s different than the insured’s address.

Buy out GIC health insurance if you have proof of alternate coverage beginning in the new Fiscal Year. (Note: also available during the GIC's Fall Buy-out period).

Resources

A list of the documents you must provide, along with your enrollment application, to join the GIC, to add a spouse or dependent, or when you are retired and you or your covered spouse become Medicare eligible. 

Find someone from your benefits office to assist you with your selection of GIC benefits.

A list of the documents you must provide, along with your enrollment application, to join the GIC, to add a spouse or dependent, or when you are retired and you or your covered spouse become Medicare eligible.

This notice provides information on how to access premium assistance if you or your children are eligible for Medicaid or CHIP.  If you or your children are eligible for Medicaid or the Children's Health Insurance Program (CHIP) and you are eligible for health coverage from the GIC, your state may have a premium assistance program that can help pay for coverage.  The CHIP notice provides information on how to access this assistance. See the form for contact information by state.

This notice provides some basic information concerning your current health insurance coverage and the availability of other coverage. Note that most GIC-eligible employees are not eligible for tax credits toward Marketplace or Connector coverage. Those who are low income and face high premium costs (e.g., because they are low income and live out of state) might be eligible for tax credits toward Marketplace or Connector coverage; the Notice has this contact information. Agencies and Municipalities must give all new hires a copy of this notice.

Image credits:  Shutterstock
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