Title: CRB Administrator Trainee
Reports To: CRB Retirement Administrator
Schedule: Full-time, 35 Hours Per Week
Status: Non-Exempt
Salary Range: $65K -$75K - Commensurate with education and experience
General Summary:
Under the general supervision of the CRB Administrator and in accordance with MGL Chapter 32 and PERAC Regulations, the CRB Administrator Trainee will train to assume full CRB Administrator duties.
Essential Job Functions all under the general supervision of the CRB Administrator and the Clinton Retirement Board.
- Meet with and respond to member retirees’ inquiries.
- New member orientation, retirement benefit counseling, including retirement calculation estimates, buybacks, and make-ups.
- Prepare and process monthly payroll for retirees/survivors including but not limited to transmission of files for benefits, adjustments to withholdings and cost of living adjustments.
- Prepare monthly financial records including but not limited to cashbooks, warrants for payment, investments, transfers, refunds/rollovers and 3(8)(c) billings and collections.
- Attend monthly board meetings and are responsible for meeting minutes, including but not limited to preparation and posting agenda, organization and disbursement of meeting packets, and coordination of guests and presentations. Prepares and supervises the submission of final retirement calculations and documentation to PERAC.
- Prepares the annual operating budget for the Clinton Retirement Board and provides actuals on a quarterly Basis with approval from the Board.
- Maintain general ledger and prepare Annual Statement for PERAC.
- Manages issuance of 1099 forms, balance IRS file, and Member Annual Statements.
- Prepares documentation for the Board’s actuaries and outside auditors.
- Implements court ordered Qualified Domestic Relations Orders (QDRO) agreements.
- Assist members and retirees with requests and documentation.
- Manage reception, mailings, filing, scanning, and supply ordering.
- Serve as the first point of contact for visitors and callers.
- Ensure confidentiality of all records and sensitive information.
- Oversee annual retiree affidavit mailings, member statements, and Board elections.
- Work closely with Town departments to support shared initiatives.
- Complete mandatory training and stay current with PERAC regulations.
- Performs other duties as required.
Qualifications:
- Business degree or related field preferred.
- Supervisory experience is preferred.
- 3-5 years of administrative experience in an office environment.
- Familiarity with M.G.L. Chapter 32 and PERAC regulations (or willingness to learn).
- Knowledge of finance, accounting, benefits calculation, financial record keeping; knowledge of city government; MGL, and pension calculations. (or willingness to learn).
- Strong math, accounting, and analytical skills.
- Strong interpersonal, written, and oral communication skills.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite.
- Ability to work independently, prioritize tasks, and maintain confidentiality.
- Commitment to accuracy and service excellence.
- Additional duties as assigned.
The above is not intended to be an exhaustive list of all responsibilities and duties required.
Physical Demands and Working Conditions:
Work is performed in a typical office environment. The candidate selected must be willing to attend occasional training, seminars, workshops, and/or conferences for several days.
Submission:
Interested candidates should submit their cover letter of interest and resume to:
The Clinton Retirement Board by email to phazel@clintonma.gov.
Resumes accepted on an ongoing basis until the position is filled.
| Date published: | July 30, 2026 |
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