Title:
Executive Director
Salary Range:
135K – 150K
Commensurate with experience
Department:
Retirement Board
FLSA Status:
Exempt
Reports to:
Chair
Union Status:
Non-Union
Effective Date: 4/16/2026
Resume Due: 5/15/2026
Hours: 35
Hours: Mon-Thurs 8:00-4:30pm Fri 8:00-1:00pm
Summary
The Executive Director under general direction from the Melrose Retirement Board (the “Board”), is responsible for the management and administration of the City of Melrose Contributory Retirement System which involves staffing and planning, organizing, directing, controlling of the retirement system. Duties are performed in accordance with the provisions of the retirement plan as defined by MGL Ch. 32 and PERAC regulations and Board policies.
Essential Functions
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Meet with and respond to member and retiree inquiries.
- Supervises new member orientation, responsible for retirement benefit counseling, including retirement calculation estimates, buybacks, and make-ups.
- Prepare and process monthly payroll for retirees/survivors including but not limited to transmission of files for benefits, adjustments to withholdings and cost of living adjustments.
- Prepare monthly financial records including but not limited to cashbooks, warrants for payment, investments, transfers, refunds/rollovers and 3(8)(c) billings and collections.
- Manage monthly board meetings including but not limited to preparation and posting of agenda, organization and disbursement of meeting packets, and coordination of guests and presentations.
- Prepares and supervises the submission of final retirement calculations and documentation to PERAC.
- Prepares the annual operating budget for the Melrose Retirement Board and provides actuals on a quarterly basis with approval from the Board.
- Maintain general ledger and prepare Annual Statement for PERAC
- Coordinate with Melrose Housing Authority, and City Treasurer for annual appropriations funding.
- Manages issuance of 1099 forms, Group 4 Health Insurance letters, and Member Annual Statements.
- Prepares documentation for the Board’s actuaries and outside auditors.
- Collaborates with Vital Records Control and PTG to supervise and ensure accuracy and quality of scanning technology.
- Implements court ordered Qualified Domestic Relations Orders (QDRO) agreements.
- Participates in legal cases and case law documentation with Board’s legal counsel.
- Serves as Public Records Officer.
- Continually evaluate and make recommendations to improve procedures, programs, internal controls, and implement changes approved by the Board.
- Develop and implement educational programs for City of Melrose retirement members.
- Performs other duties as required.
| Date published: | April 16, 2026 |
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