Approved Date 6/8/11
Authorization for Board Issued Credit Card Usage
The Melrose Retirement Board authorizes the issuing and usage of a credit card issued to the Melrose Retirement Board, consistent with the provisions of MA General Law Chapter 32 and PERAC 840 CMR Regulation 2.11.
The credit card will be issued to the Melrose Retirement Board and will only be used for Melrose Retirement Board travel related expenditures (i.e. conference expenses). Personal use of the credit card is strictly prohibited. All original receipts for all credit card expenditures will be maintained with the monthly billing statement. If receipts are not provided, the user of the credit card will immediately reimburse the Board for those expenditures. The monthly billing statement will be paid promptly on a monthly basis by the Melrose Retirement Board approved vendor Warrant.
Approval Date 5/1/02
1. Air Travel Routing Criterion
Air travel when required shall be charged at. economy/coach rate, but preference shall be allowed for nonstop service and reasonable departure and arrival times. Air travel may be upgraded by the traveler to business or first class; however, all costs associated with the upgrade shall be the responsibility of the traveler.
2. Rental Car Usage
Use of standard grade rental vehicles from a national rental agency is authorized. Standard grade is defined as an intermediate or full size vehicle. A rental vehicle may be upgraded by the traveler; however, all costs associated with the upgrade shall be the responsibility of the traveler. An upgrade is authorized where two or more travelers share a rental vehicle and the net cost to the Board will result in a net savings to the Board.
3. Personal Motor Vehicle Usage
Use of a traveler's personal motor vehicle for retirement board travel shall be reimbursed at the mileage reimbursement rate established by the Internal Revenue Service. Parking and toll costs shall be reimbursed subject to proper documentation.
4. Maximum Daily Reimbursement for Meals
The maximum daily reimbursable amount for the cost of meals while on Board authorized travel shall be $ 75.00. The Board may, however, make allowances for reimbursement in excess of the allowable amount for travel to high-cost locations.
5. Authorization for Board Issued Credit Card Usage
Usage of Board issued credit cards are authorized by the Board. Billings for same are issued to the offices of the Melrose Retirement System, 562 Main Street, Melrose, MA 02176