State Aid Reimbursable Program Forms

Many of MassDOT’s funding programs are reimbursement-based, meaning that approved costs are reimbursed after expenses are incurred. Municipalities can request reimbursement at any time during a project’s implementation. Some municipalities request reimbursements at various milestones throughout a project, while others prefer to wait until the end of a project to submit one single request. Reimbursements are processed by the State Aid Engineer assigned to the municipality’s MassDOT Highway District.

This page contains the forms necessary to complete and submit a reimbursement request. All forms may be submitted electronically to the appropriate District State Aid Engineer. Physical copies are not necessary. These reimbursement forms may be used for various MassDOT programs, including:

Learn more about each program by clicking the links above. Please note that the Winter Recovery Assistance Program utilizes separate and distinct reimbursement forms.

Table of Contents

Reimbursement Forms

In addition to these forms, municipalities will also need to submit invoices or receipts for the costs incurred as applicable. For this reason, it is very important to maintain organized records of work performed or materials purchased during project implementation.

Helpful Links

Contact

Phone

District 1 Local Aid Office (857) 368-1036

David Stokes, District State Aid Engineer

District 2 Local Aid Office (857) 368-2217

Christopher Bouchard, State Aid Administrator

District 3 Local Aid Office (857) 368-3011

James Marine, Assistant Administrator or Michael O'Hara, State Aid Engineer at (857) 368-3226

District 4 Local Aid Office (781) 641-8300

Karyn Ramshaw, Administrator at (781) 862-1560 or Allison Saffie, Assistant State Aid Administrator

District 5 Local Aid Office (857) 368-5025

Sean M. Sullivan, State Aid Manager

District 6 Local Aid Office 617-680-5522

Bryan Sutherland, District State Aid Engineer, Bryan.P.Sutherland@dot.state.ma.us

Online

District 1 Local Aid Office David.Stokes@dot.state.ma.us
District 2 Local Aid Office Christopher.J.Bouchard@dot.state.ma.us
District 3 Local Aid Office Michael.OHara@dot.state.ma.us
District 4 Local Aid Office Karyn.Ramshaw@dot.state.ma.us
District 4 Local Aid Office Allison.M.Saffie@dot.state.ma.us
District 5 Local Aid Office Sean.M.Sullivan@dot.state.ma.us
District 6 Local Aid Office Bryan.P.Sutherland@dot.state.ma.us

Fax

District 1 Local Aid Office (413) 637-0309
District 2 Local Aid Office (857) 368-0200
District 3 Local Aid Office (857) 368-0310
District 4 Local Aid Office (781) 862-1673
District 5 Local Aid Office (508) 880-6102
District 6 Local Aid Office (857) 368-0109

Address

District 1
270 Main Street
Lenox, MA 01240
District 2
811 North King Street
Northampton, MA 01060
District 3
499 Plantation Parkway
Worcester, MA 01605
District 4
519 Appleton Street
Arlington, MA 02476
District 5
1000 County Street
Taunton, MA 02780
District 6
185 Kneeland Street
Boston, MA 02111

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