Resource  Contract Award Submission Guidance - MassDOT Contract Award Process

The Schedule of Participation, Letter(s) of Intent, and SDO Certification Letter must be submitted by the close of business on the third (3rd) business day after bid opening (i.e. if bids are opened on Tuesday the forms must be submitted by Friday). If a bidder does not get their package in on time, the Department may consider rejection.

Every project requires a Schedule of Participation and Letter of Intent. These documents define the participation of Disadvantaged Business Enterprises (DBE) for federally-funded projects and Minority, Women, or Service Disabled Veteran Owned Business Enterprises (M/WBE or SDVBE) for state-funded projects.

• For projects that include federal funding, a DBE Schedule of Participation Form B00853 and Letter of Intent Form B00854 are required
• For projects using only state funding, a M/WBE Schedule of Participation Form B00842 and Letter of Intent Form B00843 are required, and/or SDVOBEs Schedule of Participation B00844 and SDVOBE Letter of Intent B00845
• In addition to completed Schedule of Participation and Letter of Intent forms, each DBE or M/WBE must submit the appropriate Certification Letter from the Supplier Diversity Office (SDO).
• Original/wet signatures and electronic signatures are acceptable – copies will not be accepted.

See the Frequently Asked Questions section for further assistance.

A PDF of this information is available under Downloads, linked below.

Watch our video for guidance on this process.