Changes for the upcoming winter season

Expect the following changes for the upcoming 2023/2024 snow and ice season:

For this 2023-2024 Snow & Ice season

  • All of the hourly rates for base vehicles have received a 4% increase with the exception of the 40000 Class Code base vehicle (16,001 - 25,800 GVW, with minimum 10-foot PRP). The 40000 Class Code hourly base rate has received a 10% rate increase. See Attachment A for details.
  • We have created a new base vehicle Class Code for the heaviest vehicles that come to work with us. Vehicles described as "60,001 or greater GVW with minimum 11-foot plow" will be defined by a new 80000 base vehicle Class Code, and compensated at an hourly rate that is 15% greater than the next heaviest Class Code (70000 vehicles: 50,001-60,000 GVW with minimum 11-foot plow).
  • Tailgate Training stipend has been increased to $300 per eligible material spreader (salt spreader, tanker or front-end loader).
  • The cost of fuel will be adjusted based on the difference between the monthly price of fuel and the base price (August 2023) as shown in Attachment B, Fuel Adjustment Worksheet. Any month with a fuel price greater than August 2023’s will be adjusted by MassDOT so that the Vendor pays the August 2023 price.
  • Material spreaders (salt spreader & tankers) must carry a GPS device that MassDOT verifies as visible on our GPS platform. Failure to do so makes a material spreader ineligible to remain on any depot's rotation list, and ineligible for closed loop compensation. See Attachment G for details.
  • To ensure a consistent administration of the Vendor Agreement, we have made edits to clearly define the concept of an “excused absence”. Each equipment piece is allowed two (2) excused absences per season, assuming proper prior notification was made to the District office. With a change in the language, the standing of the “excused piece” will be preserved in the equipment rotation. However, for any absence the total average hours for that event worked by vehicles with a similar Class Code at the Vendor’s depot shall count towards the absent piece of equipment’s rotation hours as though the

Additional Resources

Administrative Changes/Notes

  • This season there will be two (2) compliance deadlines. October 6th, 2023 will be the paperwork deadline, including vehicle registrations. Note that picture submissions will only be necessary for new or modified equipment. November 4th, 2023 will be the deadline for Equipment Inspections and Calibrations. Please see the Snow & Ice Control Agreement for details.
  • Similar to last season, we are planning on accepting paperwork submissions only by email and paper-based mail-ins. Furthermore, payment invoices will continue to be emailed to vendors and, unless contested by a Vendor, presumptively approved, and paid following a 5- day period. If you have not provided a valid email address to the MassDOT Snow & Ice program, it is important that you do so prior to the 2023-2024 season.
  • Vendors operating equipment pieces which dispense liquid deicers shall continue to supply their own related safety equipment, including impermeable gloves and eye protection. This is necessary to prevent possible person-to-person infection transmission from shared gloves and eye protection.

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