NOTICE REGARDING ONLINE REGISTRATION:
Please be advised that the Designer Selection Board is transitioning to a new online system for all of its operations. At the present time, interested prime firms may use the current Master File Brochure or may use the new AUTOCENE Enterprise Automation Platform that is available online to meet its statutory disclosure requirements. Please refer to this link here for more information. After January 1, 2020 all disclosures must be filed online and new Master File Brochures will no longer be accepted.
For more than a year, the Designer Selection Board has been working on an exciting streamlining effort with the AUTOCENE Enterprise Automation Platform that will enable registered users to access all DSB operations online. We intend to roll out the product over the next few months and as a first step we are encouraging prime and sub-consultant firms to register using the attached instructions.
By registering, prime firms will no longer have to provide disclosures (formerly master file brochures) as they can be updated easily online as necessary. Sub-consultant firms will also have full access and will be able to develop an online profile with references and firm information. Both will be able to search our database, select their sub-consultants and put teams together, respond to evaluations, and apply to projects. The resultant statewide database of designers and sub-consultants will be used by public agencies and municipalities to enter their evaluations, for any public project in Massachusetts.
We encourage everyone in the design community to enter all their information and start getting used to this powerful new product!
- Submission of the DSB Master File Brochure (Updated July 2016) in the format required, and at least annually or when there are significant principal or key changes.
- Please mail/hand deliver One Original copy of the Master File Brochure to Designer Selection Board, One Ashburton Place, Room 1018A, Boston, MA 02108. Electronic copies are not accepted.
- Applicants may supplement the required material with their printed brochure, including pictures and illustrations and any other information which the applicant deems essential to be representative of his or her capabilities. Please utilize return receipt if an acknowledgment is desired. All material shall become the property of the Commonwealth, may be disposed of without notification, and shall be considered public information.
- Receipt of applications from designers who are full-time employees of another firm shall disqualify the applicant.
- A person may not submit more than one application as a “prime” applicant on the same project. The applications of any such applicant shall be considered disqualified. This rule does not preclude a person applying as a "prime" applicant even though that applicant is also listed as a consultant on one or more other “prime" applications on the same project. For the purposes of this paragraph, the term “person” means an individual, corporation, association, partnership or other legal entity.
- Simultaneous receipt of applications from individuals or group of individuals who are associates or who are involved in an association or corporation filing for the same project shall disqualify the applicants.
- Applicants agree to execute the current forms of the Commonwealth of Massachusetts standard the Contract.
- Chapter 7C, § 51 requires that on public design contracts where the total design fee is expected to exceed $30,000 or for the design of a project for which the estimated construction cost is expected to exceed $300,000 the designer shall:
- File its latest CPA or PA audited financial statement with the Awarding Agency and continue to do so annually throughout the term of the contract;
- Submit a statement from a CPA or PA that states that they have examined management’s internal auditing controls, and expresses their opinion regarding those controls.
- Every application or statement filed pursuant to this section shall be sworn to under penalties of perjury. A designer, programmer or construction manager who has been determined by the Board to have filed materially false information under this section shall be disqualified by the Board from further consideration for any project for such time as the Board determines is appropriate. UNSIGNED APPLICATIONS WILL NOT BE CONSIDERED BY THE BOARD.
ADDITIONAL REQUIREMENTS FOR DESIGNERS PROVIDING PLANS & SPECIFICATIONS
(a) Certification that the applicants’ legal entity, if applying to perform design services other than preparation of studies, surveys, soil testing, cost estimates, programs, or construction management is a designer as defined. The definition of a design professional as listed in M.G.L. C.7C, §44 follows:
“Designer,” an individual, corporation, partnership, sole proprietorship, joint stock company, joint venture, or other entity engaged in the practice of architecture, landscape architecture, or engineering, which satisfies the following:
- if an individual, the individual is a registered architect, landscape architect, or engineer; (registered in the Commonwealth of Mass.)
- if a partnership, a majority of all the partners are persons who are registered architects, landscape architects, or engineers; (registered in the Commonwealth of Mass.)
- if a corporation, sole proprietorship, joint stock company or other entity, the majority of directors or a majority of the stock ownership and the chief executive officer are persons who are registered architects, landscape architects or engineers, and the person to be in charge of the project is registered in the discipline required for the project.
[Note: This requires that the chief executive officer and a majority of the directors or the chief executive officer and a majority of the stock ownership be registered architects, landscape architects or engineers and that the person to be in charge of the project be registered in the discipline required for the project. “Registered” means registered in the Commonwealth of Massachusetts.]
(iv) if a joint venture, each joint venturer satisfies the requirements of this section.
(b) As a condition of application, each applicant agrees to carry, if selected for the new project, (other than a master plan, study, program, or construction management) professional liability insurance in the amount equal to 10% of the estimated construction cost of the project, in conformance with the provisions of Article 12 of study contract and Article 12 of the design contract, i.e. minimum coverage of $250,000 and maximum coverage of $5,000,000. Note that the requirement for professional liability insurance shall apply to the Commonwealth of Massachusetts Contract for Study, Final Design and Construction Administration Services (June 2016) when a project is advertised by both study and design services.