Organization: | Office of the State Auditor |
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Date published: | May 25, 2021 |
Executive Summary
In accordance with Section 12 of Chapter 11 of the Massachusetts General Laws, the Office of the State Auditor (OSA) has conducted a performance audit of Berkshire County Arc, Inc. (BCArc) for the period July 1, 2017 through June 30, 2019. The purpose of this audit was to determine whether (1) BCArc’s management staff members were fully qualified for their positions and the compensation BCArc provided to them was allowable according to BCArc’s policies and procedures and Section 1.05(24) of Title 808 of the Code of Massachusetts Regulations (CMR); (2) BCArc’s credit card expenditures were documented and allowable in accordance with its policies and procedures and 808 CMR 1.04(1), 1.04(5), 1.05(3), 1.05(9), 1.05(10), 1.05(12), 1.05(23), and 1.05(26); and (3) BCArc conducted its related-party transactions2 in accordance with 808 CMR 1.05(8) and 1.05(12).
This audit was conducted as part of OSA’s ongoing efforts to audit human service contracting activity by state agencies and to promote accountability, transparency, and cost-effectiveness in state contracting.
Below is a summary of our findings and recommendations, with links to each page listed.
BCArc charged $124,247 in nonreimbursable expenses to its state contracts. |
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BCArc’s president and chief executive officer (CEO) used agency credit card reward travel miles for his personal travel. |
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BCArc did not properly administer its inventory of non–generally accepted accounting principles (GAAP) fixed assets. |
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BCArc charged at least $651,540 in unallowable related-party expenses against its state contracts. |
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BCArc allowed inappropriate use of its credit cards. |
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BCArc did not have required documentation for $43,192 in client fund expenditures. |
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BCArc should develop procedures to monitor the use of client funds to ensure that all expenses paid for with these funds are properly approved using the Savings Withdrawal Form. |
Post-Audit Action
BCArc’s board of directors indicated that as a result of the problems identified in Finding 1b, the agency had implemented a new credit card policy prohibiting any employee from deriving a personal benefit from an agency credit card.
A PDF copy of the audit of the Berkshire County Arc, Inc. is available here.
1. Related-party transactions can involve various parties, such as individuals, their family members, organizations, and trusts. According to the Financial Accounting Standards Board’s “Statement of Financial Accounting Standards No. 57,” a party “is a related party if it can significantly influence the management or operating policies of the transacting parties or if it has an ownership interest in one of the transacting parties and can significantly influence the other to an extent that one or more of the transacting parties might be prevented from fully pursuing its own separate interests.”
2. OSD is the state agency responsible for regulating and overseeing the activities of all the state’s contracted human service providers, such as BCArc.
Table of Contents
- List of Abbreviations
- Overview of Audited Entity
- Audit Objectives, Scope, and Methodology
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- Berkshire County Arc, Inc.’s Use of Its Credit Cards Resulted in Nonreimbursable Expenses, Unallowable Use of Reward Travel Miles, and Improper Administration of Fixed Assets.
- BCArc Charged at Least $651,540 in Unallowable Related-Party Expenses Against Its State Contracts.
- BCArc Allowed Inappropriate Use of Its Credit Cards.
- BCArc Did Not Have Required Documentation for $43,192 in Client Fund Expenditures.
Appendix
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