Sustainable Materials Recovery Program (SMRP) Municipal Grants

Supports local recycling, composting/organics, reuse, source reduction, program development, and enforcement activities that increase diversion and reduce disposal.
MassDEP accepts applications between early April and mid June annually.

MassDEP Bureau of Air & Waste: SMRP Contacts

Online

SMRP Municipal Grants & Eligibility: Tina, Klein, 617-292-5704 tina.klein@state.ma.us 
Re-TRAC Connect™: Janine Bishop, 617-348-4004 janine.bishop@state.ma.us 
Mattress Recycling: Lydia Meintel-Wade, 617-556-1011 lydia.meintel-wade@state.ma.us 
Recycling Dividends Program: Dawn Quirk, 617-292-5557 dawn.quirk@state.ma.us 
School Recycling Assistance: Ann McGovern, 617-292-5834 ann.mcgovern@state.ma.us 

The Details

How to apply

Submit your application via Re-TRAC Connect™.

Please note that MassDEP has established a Re-TRAC Connect™ account for each municipality. If you have forgotten your account login, contact Janine Bishop. Do NOT create a second municipal account.

See additional details below.

Next steps

  1. What to Know

    MassDEP Sustainable Materials Recovery Program (SMRP) Municipal Grant funding may be used to improve local recycling, composting, reuse, and household hazardous waste diversion programs.

    Cities, towns, regional authorities, and certain non-profit organizations that provide solid waste-related services to them are eligible to apply.

    Grants are available for:

    • Recycling and composting equipment;
    • Mattress recycling;
    • Pay-As-You-Throw programs;
    • Waste reduction enforcement;
    • School recycling; and
    • Organics capacity development.

    SMRP funding is also available for SMRP Recycling Dividends Program (RDP) payments to qualifying cities and towns.

  2. Review the Application Guidance

    The guidance document below provides critical information on SMRP Municipal Grants including eligibility criteria, terms and conditions, and how grant funds may be used.

  3. Play Back a Grant Information Webinar

    MassDEP hosted two Sustainable Materials Recovery Program (SMRP) Grant webinars in April 2017. If you were unable to participate, you may play back the session that applies to your community and/or download the presentation for future reference.

    Webinar 1: Grant Opportunities for Municipalities with Drop-Off Programs
    Play Back Full WebinarPlay Back RDP Section Only

    Webinar 2: Grant Opportunities for Municipalities with Curbside Programs 
    Play Back Full Webinar | Play Back RDP Section Only

    You may also download the presentations below.

  4. Meet Minimum Eligibility Criteria

    • Applicants must certify that they have "buy recycled" by-laws, ordinances or policies in place; indicate whether their purchasing function is centralized or decentralized; certify that everyone with purchasing authority is aware of the "buy recycled" requirement and reminded of it annually; and attach a copy of this communication. See below for examples of qualifying "buy recycled" policy notifications.
    • Before submitting a grant application, municipal applicants must have completed MassDEP Municipal Solid Waste & Recycling Surveys for calendar years 2015 and 2016 at Re-TRAC Connect™. Regional and non-profit applicants must certify that each municipality to be served by the grant proposal has filed these documents.
    • Please note that MassDEP has established a Re-TRAC Connect™ account for each municipality. If you have forgotten your account login, contact Janine Bishop. Do NOT create a second municipal account.
    • Municipal applicants with unspent Recycling Dividends Program (RDP) funds or who were awarded in the previous calendar year must report prior year expenditures and RDP Funds balances via Re-TRAC Connect™.
    • Municipal applicants must certify that they have active recycling programs that provide recycling containers for paper, cans and bottles in all offices and meeting spaces in all municipal buildings. All other applicants are required to certify that they have active programs providing for office recycling of paper, cans and bottles.
  5. Complete & Submit a Grant Application

    • The most recent application deadline was Wednesday, June 14, 2017. 
    • Please note that MassDEP has established a Re-TRAC Connect™ account for each municipality. If you have forgotten your account login, contact Janine Bishop. Do NOT create a second municipal account.
    • Applications must be submitted electronically via Re-TRAC Connect™, an online reporting tool. MassDEP does not accept applications in any other format.
    • Regional authority and non-profit applicants without established accounts first need to "Register" with Re-TRAC Connect™ and then "Join" the MassDEP program no later than two weeks before the grant application deadline. See the Re-TRAC Connect™ User Guide (PDF) below for details.
    • If you are requesting funds for Waste Reduction or Organics Capacity projects, the Re-TRAC Connect™ system will prompt you to attach a written proposal, which must conform to the Mandatory Proposal Outline below. MassDEP strongly encourages applicants to contact Brooke Nash before developing their proposals, to discuss project concepts.
    • If you are requesting School Recycling Assistance, you will need to submit a letter of commitment, further described in the SMRP Guidance below. Use the Commitment Letter Template below for help in composing the letter.
    • If awarded a grant, your School Committee or District must pass a mandatory School Recycling Policy, further described in the SMRP Guidance. See the Sample Recycling Policy Template below. An applicant whose policy has been adopted at the time of grant application submittal will be favorably evaluated.
    • A Reference Copy of the SMRP Municipal Grant Application is also provided below. This is for reference only. Do not attempt to submit this version of the application in any format. MassDEP does NOT accept applications submitted by mail, fax, or email attachment. Applications must be submitted via Re-TRAC Connect™.
  6. MassDEP Reviews All Applications

    The agency spends most of the summer reviewing and scoring the applications it has received from cities, towns, regional authorities and eligible non-profits. MassDEP concludes this process and announces two rounds of grant awards in the fall, generally in September and November.

More info

MassDEP has distributed $20.5 million in SMRP and Recycling Dividends Program funding since 2010. See below for the lists of recipients.

Downloads

Contact

Online

SMRP Municipal Grants & Eligibility: Tina, Klein, 617-292-5704 tina.klein@state.ma.us 
Re-TRAC Connect™: Janine Bishop, 617-348-4004 janine.bishop@state.ma.us 
Mattress Recycling: Lydia Meintel-Wade, 617-556-1011 lydia.meintel-wade@state.ma.us 
Recycling Dividends Program: Dawn Quirk, 617-292-5557 dawn.quirk@state.ma.us 
School Recycling Assistance: Ann McGovern, 617-292-5834 ann.mcgovern@state.ma.us 

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