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Creating a Master Blanket Purchase Order (MBPO) in COMMBUYS

This Job Aid shows how to create a Master Blanket Purchase Order for an awarded and approved Bid in COMMBUYS.
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Launching COMMBUYS  

  1. Launch COMMBUYS  
  2. Select Sign In 
  3. Type User ID and Password 
  4. Select Sign In 

Creating a Purchase Order (PO) from Scratch 

  1. Select the Plus Sign (+) by theCOMMBUYS logo 
  2. Choose Purchase Order from the dropdown 
  3. Select Create a Purchase Order from scratch  
  4. Choose Blanket from the dropdown in the ‘PO Type’ field 
  5. Select Continue 

Completing the General Tab 

  1. Complete the following required fields:
Field Name Action Needed 
Short Description Type your organization’s contract numbering information and key words for searching 
Department No action needed. Choose the default Department using the dropdown if necessary. 
Location No action needed. Choose the default Location using the dropdown if necessary. 
Solicitation Enabled Select checkbox to allow Bids to obtain Quotes 
Type Code 

Select one of the following:  

  • NC for non-Statewide Contract 
  • SW Statewide Contract (only used by OSD) 

2. Select Save and Continue 

Adding Items

  1. Complete the following fields: 
Field Name Action Needed 
Description Type a description of the good/service. 400-characters max. 
Receipt method Choose quantity or dollars based on receiving needs for the Blanket 
Quantity Type the quantity amount; a minimum of one is required
Unit Cost Type “0” to allow the Buyer to provide information 
UOM (Unit of Measure) No action needed. Use the dropdown to change if necessary.  

Adding UNSPSC (United Nations Standard Products and Services Code) Codes 

  1. Choose a Commodity Code to identify vendors associated with the code(s) you select 
    1. UNSPSC Segment-Family: Choose the commodity codes from the dropdown 
    2. UNSPSC Class: Choose the two-character code from the dropdown 
  2. Select the Magnifying Glass by the ‘Commodity-EPP’ field and type a keyword to search Commodity Codes 
  3. Select Save and Add New to add additional codes or Save and Exit to return to the Items tab 

Adding Vendors from the Items Tab 

  1. Select the Items Tab 
  2. Select Lookup and Add Vendor 
  3. Select Find It 
  4. Type a keyword and select Find It 
  5. Select a vendor from the results 
  6. Select Add Vendor 
  7. Repeat steps to add vendors  

Completing the Summary Tab 

  1. Select the Summary tab 
  2. Select Submit for Approval 

Notifying the Vendor 

  1. Select the Bid Solicitation tab 
  2. Select the Approved tab 
  3. Select the Bid link in the Bid Solicitation # column 
  4. Select the Summary tab 
  5. Select Email and Notify Vendor to notify the vendor the Master Blanket Purchase Order (MBPO) is available in COMMBUYS 

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