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Massachusetts COVID-19 Vaccine Program (MCVP) – Guidance for Vaccine Providers and Organizations

The goal of the Massachusetts COVID-19 Vaccination Program (MCVP) is to protect the residents of the Commonwealth through the safe and efficient administration of COVID-19 vaccine.

The guidance on this page will help prepare vaccine providers for the receipt and administration of COVID-19 vaccine in Massachusetts. As a reminder, providers must continue to follow the terms of any Emergency Use Authorization.

Note on employer-based vaccination programs for workers in Phase 2, Group 3:

At this time, the Commonwealth does not receive sufficient vaccine supply from the federal government to support an employer-based vaccine program. Based upon federal supply projections, the Commonwealth had hoped and planned to allow companies to participate. However, we now ask the business community to hold off on efforts to set up employer-based vaccination clinics.

Table of Contents

Guidance on COVID-19 vaccine management and administration for vaccine providers

Download: Guidance for Vaccine Providers PDF | Doc, updated March 18, 2021
This guidance provides information on becoming a COVID-19 vaccine provider, information about COVID-19 vaccine products, requesting vaccine and reporting to the Massachusetts Immunization Information System (MIIS), storage and handling, and clinical considerations.

Providers must also:

  • Sign and electronically submit the Massachusetts COVID-19 Program (MCVP) Agreement Form. Contact the MDPH Vaccine Unit for more information: dph-vaccine-management@massmail.state.ma.us
  • Confirm that your facility is fully registered and on-boarded to submit vaccine-administered data to the Massachusetts Immunization Information (MIIS). Contact the MIIS Unit for more information: miishelpdesk@mass.gov

Vaccine redistribution

Vaccine can be redistributed to sites that have completed an MCVP Agreement. See attached documents for redistribution guidance for the Pfizer, Moderna, and Janssen COVID-19 vaccines. Please note that this guidance does not apply to temporary off-site clinics.

Download: Redistribution Guidance for COVID-19 Vaccines, updated April 8, 2021.

Sites that are redistributing vaccine must ensure that they are transferring COVID-19 vaccine to other providers who have completed the MCVP agreement. Registered users will have access to the Vaccines Module in MIIS to complete and accept these transfers. It is critical to document all vaccine transfers in the MIIS; failure to do so will cause inaccurate inventories leading to less vaccine being allocated to you in future orders.  Providers should only transfer COVID-19 vaccine to providers that have completed the MCVP agreement. Providers receiving COVID-19 vaccine should confirm what has been physically received is what has been transferred before completing the transfer. Please review: 

COVID-19 Vaccine Management Standard Operating Procedure Template

Download: COVID-19 Vaccine Management Standard Operating Procedure (SOP) Template, updated April 8, 2021.
The purpose of the COVID-19 Vaccine Management Standard Operating Procedure (SOP) Template is to ensure the vaccine cold chain is maintained for optimum potency. All staff handling vaccines must read, sign, and adhere to the protocols described in this document.

COVID-19 vaccine request process

Download: COVID-19 Vaccine Request Process PDF | Doc, updated February 22, 2021.
This document outlines the COVID-19 vaccine request process for MCVP-enrolled providers. This process will continue until supply is sufficient to allow providers to place their own order through the Massachusetts Immunization Information System (MIIS). 

Download: Timeline for requesting second doses PDF | Doc | Second Dose Calculator
This document outlines the timeline for requesting second doses of Pfizer and Moderna vaccine. Second doses must be requested in the weekly MCVP survey.

Download: MCVP Survey Guide PDF | Doc
This document is intended to assist vaccine administrators and their partners with successfully completing the weekly MCVP survey for requesting vaccine.

Scheduling second doses

Download: Pfizer and Moderna second dose scheduling PDF |  Doc
This document outlines key messages about scheduling second doses of Pfizer and Moderna, including information about scheduling second doses at mass vaccination sites and pharmacies when the first dose was administered at another site.  

Guidance for prioritization of COVID-19 vaccine

The MA COVID-19 Vaccine prioritization reflects several priorities: protecting our most vulnerable, maintaining health care system capacity, and addressing inequities in health care access and COVID-19 burden. 

Detailed list of priority groups in each phase: COVID-19 vaccination phases

Considerations for health care personnel after COVID-19 vaccination

Download: Considerations for Health Care Personnel After COVID-19 Vaccination
The purpose of this memorandum is to provide guidance to health care organizations and providers regarding health care personnel working in the three days following COVID-19 vaccination, as personnel may experience side effects.

 

Frequently asked questions about the MCVP Provider Agreement

Download: Massachusetts COVID-19 Vaccine Program (MCVP) Agreement FAQ PDF | Doc, updated December 24, 2020.

Weekly provider bulletins

DPH issues a weekly bulletin to MCVP-enrolled providers with vaccine inventory.

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