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Role of attorneys in the document management system (DMS)

Participation in DMS is required for all parties. Attorneys learn what they need know in order to participate in DMS.


Attorneys will be instructed to bring only new documents to the conciliation, i.e. nothing that has already been submitted via the initial Form 110 - Employee Claim with medical reports and or bills. 

All DIA offices have kiosks that allow case participants to log in to their accounts and review case information, including documents.

Additional Resources


Document packets submitted to the Administrative Judge (AJ) at the time of Conference are to be properly prepared in PDF format, with an index page, bookmarks, text recognized, and all pages must be numbered including the index page. See above for tutorial on creating Conference Medical and Non Medical Packets.


Exhibits and documents submitted to the administrative judge at the hearing must also be presented to the court without fasteners. Motions, pleadings, closing arguments, etc., are to be submitted electronically to the Administrative Judge and his or her assistant - see correspondence below.

However, coversheets are not be required at this stage. The judge will make the determination as to whether the exhibits will be allowed as evidence or for identification only . The judge will designate each document with an exhibit number and indicate whether it is "for identification only" or as "evidence" based on their ruling(s). The bar-code coversheet for hearing exhibits will be created by the judge's administrative assistant after the proceeding. A description field on the document index may be used to indicate what the specific document is or contains. After creating the coversheets, the hearing exhibits will be quality controlled by the administrative assistant and forwarded to the impartial scheduling unit for scanning.

Where available audio, video and X-ray files should be submitted to the judge in a digital format (preferably on CD). The presentation of VHS tapes and X-ray films will be dealt with on a case-by-case basis. Communication with the judge should limit the number of these.


Correspondence to the judge should be conducted via e-mail. This includes all motions, procedural matters, scheduling requests, etc. Both the e-mail message itself and any attachments will be part of the record and will be imported into the DMS as part of the case file.


Documents in paper form that need to be placed in the file must be scanned and submitted electronically to the Administrative Judge and his or her assistant. Photographs of documents are not acceptable. The document must be properly scanned and sent as an email attachment or sent by other electronic means.

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