The role of the treasurer in municipal finance

The treasurer is responsible for the turnover, investment and disbursement of municipal funds. This official works with the community’s financial advisors, and manages banking services and the issuance of debt. Preparing financial reports and complying with state reporting requirements is another important responsibility. Learn more about the role of the treasurer by reviewing the resources below.

The treasurer is responsible for the deposit, investment and disbursement of municipal funds. This official works with the community’s financial advisor, and manages banking services and the issuance of debt. Preparing financial reports and complying with state reporting requirements is another important responsibility. Learn more about the role of the treasurer by reviewing the resources below.

Overview of responsibilities

• The Role and Responsibilities of the Treasurer (PDF)

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Cash management

• Accounts Payable Workflow (XLS)
• Cash Flow Forecasting and Short-Term Borrowing (PDF)
• Reconciling Cash and Receivables (PDF)
• Revenue Turnover Workflow (XLS)
• The Importance of the Treasurer's Cash Book (PDF)

Debt video series

• A Deeper Dive Into Municipal Debt - Accounting for debt and surplus proceeds/abandoned projects (Video)
• A Deeper Dive Into Municipal Debt - Borrowings subject to debt exclusion approval (Video)
• A Deeper Dive Into Municipal Debt - Credit rating agencies (Video)
• A Deeper Dive Into Municipal Debt - DLS oversight/conclusion (Video)
• A Deeper Dive Into Municipal Debt - Emergency spending (Video)
• A Deeper Dive Into Municipal Debt - Full Video (Video)
• A Deeper Dive Into Municipal Debt - Introduction and overview (Video)
• A Deeper Dive Into Municipal Debt - Issuance roles and responsibilities (Video)
• A Deeper Dive Into Municipal Debt - Long-term debt (Video)
• A Deeper Dive Into Municipal Debt - Municipal borrowing authority (Video)
• A Deeper Dive Into Municipal Debt - Short-term debt (Video)
• A Deeper Dive Into Municipal Debt - Voting to borrow (Video)
• Introduction to Municipal Debt (Video)

State House notes

• How to submit State House Notes online (PDF)
• State House Notes Modernization Webinar Recording (Video)
• State House Notes Modernization Webinar Slides (PDF)
• State House Notes User Guide (PDF)

Bond ratings

• Explanation of Moody's Bond Ratings (PDF)
• Explanation of Standard and Poor's Bond Ratings
• Report: Trends in Municipal Bond Ratings

Tax takings

• Delinquent Real Estate Taxes: Tax Taking Process Webinar Recording (Video)
• Delinquent Real Estate Taxes: Tax Taking Process Webinar Slides (PDF)

Emergency spending

• Emergency Expenditure Timeline (for emergencies not related to COVID-19) (PDF)
• Emergency spending instructions (PDF)

Reserves

• City, Town and District Reserve Funds (PDF)
• Stabilization Funds (IGR2017-20) (PDF)
• Stabilization Funds: Overview and Best Practices (Video)

Other funds

• Other Post-Employment Benefits (OPEB) Liability Trust Frequently Asked Questions (FAQ) (PDF)
• Other Post-Employment Benefits (OPEB) Liability Trust Fund (IGR2019-10) (PDF)

Tools and templates

• Debt Service Calculator (XLS)
• Debt Service Schedule (XLS)
• Tax Impact Calculator (Databank report)
• Treasurer's Cash Flow Budget Tool (XLS)
• Treasurer's Debt Service Schedule (XLS)

 

Other DLS resources

• A Detailed Look at Setting the Tax Rate Handbook (PDF)
• Borrowing Guidelines: Asset Useful Life Schedules and Maximum Borrowing Terms (PDF)
• Borrowing: Purposes and Procedures (IGR 2022-2: Borrowing) (PDF)
• Guidelines: Municipal Finance Provisions of the Community Preservation Act (CPA) (IGR2019-14) (PDF)
• Premiums and Surplus Proceeds for Proposition 2½ Excluded Debt (IGR 2022-1) (PDF)
• Understanding Municipal Debt (PDF)

Local options

• Adoption Timetable: Local options meals, rooms, cannabis and community impact fee (PDF)
• FAQs: Short-term Rentals and Room Occupancy (PDF)
• Guidance: Municipal Finance Law and Accounting Treatment of Retail Sales of Marijuana for Adult Use (LFO2018-3) (PDF)
• Local Option Excise on Retail Marijuana Sales (BUL2018-3) (PDF)
• Local Option Excise on Room Occupancy and Meals Excise (Bul2009-15B) (PDF)