30 Day Demand Letter

If you are unable to resolve a complaint with a merchant informally, then you may decide to take legal action.

If your problem involves an unfair or deceptive practice, which is a violation of the Massachusetts Consumer Protection Act, the law requires you to send the merchant a letter 30 days before filing a claim in court. The letter must outline your complaint, the harm you suffered, and how you want the problem resolved. This is called a 30 Day Demand Letter.The merchant must make a good faith response within 30 days, or it could subject him/her to triple damages and attorney's fees. 

Taking the first step

You must send a 30 Day-Demand Letter whether your action will be brought in Superior Court, District Court, Small Claims Court or Housing Court. You do not need to send this letter if the merchant does not maintain a place of business or keep assets within Massachusetts. You also do not need to send this letter if you assert the claim in a counterclaim or cross-claim response to a merchant taking legal action against you.

Information that must be included in the 30-Day Demand Letter

To meet your legal obligations, include the following information in your 30 Day Demand Letter:

  1. Your full name and address
  2. The description of the unfair or deceptive act or practice including all the unfair or deceptive practices claimed, the dates involved in the transaction, and any other important facts. If you know the regulation number of the regulation violated, you may wish to include it. However, you are not limited to written regulations or laws.
  3. Clearly explain the injury you suffered as a result of the unlawful act such as:
    • Failure to return a security deposit which results in the loss of money.
    • Sale of a defective household appliance results in the ownership of a useless and worthless product.
    • Failure of the TV repairman to repair a broken set results in payment for services improperly performed.
    • Purchase of goods through "bait and switch" tactics results in owning unwanted goods which are more expensive than originally planned.
  4. The demanded relief including the amount of money you are demanding to recover.

Although it is not required by law, the 30-Day Demand Letter should be sent by certified mail, return-receipt requested, so that you will have proof of delivery. Send the letter by regular mail also, and keep a copy for your files.

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Written offer of settlement

Once you mail the 30 Day Demand Letter, the merchant has thirty days to respond in writing. You then must decide to either reject or accept the merchant's offer. If you reject an offer which the Court later finds to be reasonable, then the Court may limit the amount of money you can collect. The Court may limit your recovery to the amount the merchant originally offered to you.

The Court may find in your favor because either the merchant never sent a settlement offer or sent you an unreasonable offer. You then may be able to recover you actual monetary damages, or $25, whichever is greater.

The Court may also find that the merchant's violation of the Consumer Protection Act was "willful or knowing," or that the merchant's refusal to settle with you was made in bad faith. In either case, you may receive between two and three times the amount of your actual damages, or $25, whichever is greater.

If the Court finds in your favor, you are entitled to reasonable attorney's fees and costs. However, the Court may not award you attorney's fees if you initially rejected a reasonable settlement offer.

Asserting your rights

If you and the merchant are unable to reach an agreement on your own, you have several options.

Mediation: This allows both parties to reach a mutually acceptable solution with the help of a facilitator. Mediation is voluntary, requiring both parties' consent. You may apply for mediation through your local consumer group, which is affiliated with the Attorney General's Office.

Court: You may also pursue your claim through the court system. For claims under $7,000, Small Claims Court is the least costly option. Larger claims may be more suitable to District or Superior Court. You should seek legal advice for all claims.

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