Buyer Training Courses

The OSD Training Team offers various educational opportunities for public purchasers and procurement professionals to learn how to purchase goods and services from Statewide Contracts and conduct their own procurements.

COMMBUYS Organizational Administrator: Set-Up and Maintenance (1 Day)
Course Type: Instructor-led

This is an intensive class for those identified as Organization Administrators (OA) in COMMBUYS. OA training provides an in-depth review of and hands-on practice with COMMBUYS, including organization information, approvals, workflow, and user profile set-up activities. Upon completion of this training, OAs will be prepared to fulfill their roles in COMMBUYS, including set-up activities and maintenance tasks.

Conducting Procurements in COMMBUYS (1 Day)
Course Type: Instructor-led

This session is recommended for staff with the responsibility of conducting procurements for goods and/or services not available on Statewide Contract. The class covers: the creation of a bid, the use of templates, how to manage attachments, online bid evaluation and contract award, and posting awarded contracts online in COMMBUYS.

COMMBUYS – PunchOut & Line Item Catalog Ordering  (1 Hour)
Course Type: Webinar

This webinar provides instruction on how to order catalog items in COMMBUYS, either as fixed price items or as zero dollar items where the item price fluctuates throughout the life of the contract.

The webinar also covers ordering items through online PunchOut catalogs hosted in COMMBUYS with a link to the seller’s customized e-procurement Statewide Contract website.

COMMBUYS Purchasing Training for Eligible Non-Profits (3 hours)
Course Type: Instructor-led

This training is for all eligible non-profit staff responsible for the purchase of goods and/or services from Statewide Contracts. Participants will learn to use COMMBUYS to search for items/services and create a request using a requisition document. Attendees will learn to search for specific items/services using a line item or a PunchOut catalog and add items to a requisition. The requisition, once approved, is converted to a purchase order. The scope of this class also provides an introduction to COMMBUYS, new terminology, systems navigation, and policy. This 3-hour, hands-on training provides an overview and practice of COMMBUYS purchasing for non-profit organizations.

COMMBUYS Purchasing for Eligible Non-Profits (30 minutes)
Course Type: Webinar

This 30-minute webinar will provide an overview of COMMBUYS purchasing for non-profit organizations.

COMMBUYS - RPA Release & RPA Release Enabled Contracts (1.0 Hour)
Course Type: Webinar

A request for payment authorization (RPA) release is used to document in COMMBUYS a contract purchase that has taken place or to request funds for products and services that have already been purchased.

This webinar will provide instruction on how to create an RPA release requisition in COMMBUYS and convert an RPA release requisition to a release purchase.

Essentials of State Procurement (1 Day)
Course Type: Instructor-led

This one-day class introduces procurement professionals to the Operational Services Division (OSD) and how the state manages the procurement of goods and services. The class provides an overview of the policy and procedures related to purchasing and procuring goods or services in the Commonwealth. In addition, participants will receive hands-on training in COMMBUYS to search for Statewide Contracts, goods and services, as well as bids, contracts, and sellers. Participants completing this course will have a basic understanding of:

The goals of the Operational Services Division, purchasing from a statewide contract, policies and procedures for conducting a procurement, cost saving opportunities within the Commonwealth, and OSD’s procurement programs such as the Supplier Diversity Program, Small Business Purchasing Program , Environmentally Preferable Products, and basic navigation in COMMBUYS.

How to Create a Departmental Master Blanket Purchase Order in COMMBUYS (3.5 Hours)
Course Type: Instructor-led

The goal of this class is to assist Executive Department procurement professionals in setting up departmental contracts in COMMBUYS. The class will outline the different types of master blanket purchase orders and catalogs, including a catalog upload tool available to assist with this process. Attendees will participate in hands-on exercises that guide users on how to create single vendor and distributor model master blanket purchase orders, along with different methods of catalog creation.

How to use Master Blanket Purchase Orders (SWC) (1 Hour)
Course Type: Webinar

Learn about the goods and services on Statewide Contracts, cost saving opportunities, and how to locate and use the contracts.

Introduction to Statewide Contracts and COMMBUYS (3.5 hours)
Course Type: Instructor-led

Through hands-on exercises, this course covers information on how to use Statewide Contracts and COMMBUYS. This class should be attended by all new and existing procurement and purchasing staff (eligible entities included) responsible for purchasing goods, supplies, equipment, or services as needed for agency operations from Statewide or departmental contracts. Topics included in this class are:

A description of the Operational Services Division, understanding master blanket purchase orders, ground rules for using master blanket purchase orders, where to find master blanket purchase order information, benefits of using master blanket purchase orders, and online resources.

Purchasing in COMMBUYS – Creating Release Requisitions & Purchase Orders (1 Day)
Course Type: Instructor-led

This one-day, hands-on class introduces participants to the COMMBUYS Market Center and details how to perform various purchasing tasks within the system. This course is designed for those who are new to COMMBUYS as well as those who have taken previous COMMBUYS Purchasing courses and wish to acquire additional COMMBUYS functionality skills. Participants receive an in-depth overview of the Commonwealth’s purchasing process and policy, as well as hands-on practice with COMMBUYS. Participants will learn to:

Locate and use Statewide Contracts and User Guides, search for sellers, items, contracts, and documents within COMMBUYS, purchase from various catalog types, create a change order, and clone a requisition.

Strategic Sourcing Certificate Program (5 Full Days)
Course Type: Instructor-led

The Strategic Sourcing Certificate Program (SSCP) introduces industry best practices involved in strategic sourcing and conducting an effective procurement. Attendees will learn about the Commonwealth's procurement policies and procedures, creating buyer profiles, evaluating quotes, and communication strategies to effectively manage and monitor contracts. The SSCP is structured to enable learners to build knowledge by attending weekly classes. Please note that attendance is required at all 5 classroom sessions to receive a certificate. The SSCP offers practical knowledge and skills that participants may begin using immediately.

Review the Buyer Schedule for more information.

Training Snow Day Cancellation Policy

Training will be cancelled if any of the following occur:

  1. Non-essential government workers have been advised to stay home or if State Office Buildings are closed due to inclement weather.
  2. If the training is conducted in Boston and Boston Public Schools are closed due to inclement weather.
  3. If the public schools where the session is being conducted is closed due to inclement weather.

If you are registered for training on a snow day, please check your local weather forecasts and the mass.gov website for Weather Alerts.

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