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Commonwealth Equity in Governance Award - Nomination Instructions

Read instructions prior to completing the nomination form.

Nomination Instructions:

  1. Read “Award Overview”  section prior to completing the nomination form.
  2. Type or print legibly when completing the nomination form and make sure all sections of the form are completed. For group nominations please provide names and personal information for each group member on a separate spreadsheet.
  3. When writing the nomination narrative (Section III), please respond to each area requested:

    · Elaborate in the area most applicable to nominee's accomplishment;
    · Describe specific incidents/examples which typify nominee's work effort and performance;
    · Quantify accomplishments (using facts and figures) wherever possible;
    · Describe what the nominee actually does in his/her job (do not assume that the reader
    understands the job; you may be underselling the nominee);
    · Include remarks/personal testimony of individuals or organizations regarding nominee or
    programs in which nominee participates;
    · Explain what makes this person an exceptional employee. Detail his/her contributions.
    Describe what makes this employee exemplary.
  4. Attach any supporting materials or additional statements/letters of support for the nominee(s) (limit 3 attachments). The Equity in Governance Selection Committee looks closely at supporting documentation and takes it into consideration when making their selections.
  5. Attach the appropriate resume. For group nominations, please provide resume for group leader only (or 2-3 key members).
  6. Review the final submission to be submitted to HRD ensuring that the nomination is complete with resume(s) and any supporting documentation attached.
  7. Obtain Agency Head signature on the nomination form to verify approval of the nomination.

Complete nomination form, including resume and any supporting documentation, should be sent electronically in PDF format to

All nominations must be submitted to HRD by August 9, 2019 in order to be eligible for consideration.

Award Overview

About the Award

Equity in Government consists of: the fair, just and equitable (a) management of public agencies, (b) development and implementation of public policy; and/or, (c) delivery of and access to state services.

The Commonwealth Equity in Governance Award is given annually to an employee or group of employees who have demonstrated commitment to and attainment of the principles of equity in one or more areas of government operations: human resources activity that promotes diversity and inclusion, procurement activity that promotes the participation of minority business enterprises and women business enterprises, policy development and/or implementation (including the development and implementation of regulations, program policies, and/or rules), and/or improving access and/or accessibility (physical or programmatic) to state programs or the delivery of state services.


Any state employee who has worked in public service for 12 months as of May 23, 2019 is eligible to be nominated for the Commonwealth Equity in Governance Award. Supervisors, peers, professional colleagues (not including subordinates) and someone else who is familiar with the employee's accomplishments may nominate an individual or group.

An individual or group does not have to be a recipient of the 2019 Citation for Outstanding Performance in order to be eligible for this award.

Award Criteria

The ideal candidate for the Commonwealth Equity in Governance Award is an employee or group of employees who has:

  • Demonstrated commitment to the principle of equity (non-discrimination, equal opportunity, and diversity and inclusion) in the one or more areas of government operations - human resources, procurement, policy development and/or implementation, access to state programs and activities, and/or the delivery of state services,
  • Shown leadership in promoting the principle of equity,
  • Achieved significant outcomes in promoting equity in governance in agency operations.
Selection Process

Screening committees throughout the individual agencies will review all submissions within their own agency. Each agency will select a nomination to forward to the Human Resources Division (HRD) for consideration.

A Selection Committee comprising, at a minimum, the Director of Office of Diversity and Equal Opportunity, the Executive Director of the Supplier Diversity Office, and the Director of the Massachusetts Office on Disability will review nominations. Additional individuals (not more than five and with the approval of the Assistant Secretary for Access and Opportunity or her/his designee) with a background or experience in diversity and inclusion matters may also serve on the Selection Committee. The Selection Committee's recommendation will be forwarded to the Governor for approval.

It is expected that final candidate(s) for the Commonwealth Equity in Governance Award be in full compliance, prior to selection, with all Local, State, and Federal tax obligations, and with any court ordered child support obligation. Accordingly, the Department of Revenue will be asked to determine whether the candidate has filed all applicable tax payments and court-ordered child support payments in a timely manner.

The Governor shall make all final selection decisions.