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You don't, as a general rule, need to prepare bar-coded cover sheets for your hearing documents. The reason is that your case may resolve, or be continued, which would require you to recreate the bar-coded cover sheets with the updated information.
If you submit hard-copy medical documents after the hearing, but before the record is closed, the administrative judge may require you to prepare a bar-coded cover sheet when the documents are given to the administrative judge.
This is the preferred method of submitting documents as you don't need to create a bar-coded cover sheet!
When the hearing stenographer has completed the hearing transcript, the parties will be notified via email that the transcript can be viewed in DMS.
When submitting a deposition transcript, the stenographic service should be encouraged to send the transcript directly to the administrative judge in a PDF format. If the deposition gets mailed to the administrative judge, the administrative judge's office will prepare the bar-coded cover sheet and scan the transcript into DMS.
Witnesses who will be authenticating the video must bring a DVD player which can be connected to the monitor in the courtroom. The administrative judge's computer won't be used to play a DVD during the hearing.
DVD's and videotapes that are marked and admitted will be treated as physical evidence. When a final decision has been filed, the parties must retrieve the DVD within 60 days or it will be destroyed.
A photograph being marked as evidence should be identified by a label on the back of the photograph. The photograph will be scanned into DMS by the administrative judge's office. There is no need to prepare a bar-coded cover sheet.
Hearing decisions will be filed and sent 1st class mail. Decisions will also be imported and viewable through DMS.