Submitting a License Application via the ePLACE Portal - Office of Private Occupational School Education

General Instructions

Please follow the instructions on this page to apply for to apply for one of the following types of Occupational School licenses issued by the Division of Professional Licensure’s (DPL) Office of Private Occupational School Education:

  • Occupational School Initial License Application (For-Profit or Non-Profit)
  • Sales Representative License
  • Branch Location License

Prior to beginning your application, please review the information immediately below that is applicable to all licenses issued by the Office of Private Occupational School Education.

Renew Your Occupational School License Online

Creation of an ePLACE Account

In order to apply for your license online, you will first need to create an ePLACE account. For detailed instructions on creating an account, please consult DPL’s Creating an ePLACE Account webpage.

Licensing Benefits for Active Duty Military, Relocated Military Spouses, and Veterans

The Division of Professional Licensure (DPL) and the Office of Private Occupational School Education, are pleased to offer licensing benefits to active duty members of the military, relocated military spouses, and veterans, pursuant to the Veterans’ Access, Livelihood, Opportunity and Resources Act (VALOR Act) and the VALOR Act II, signed into law on April 4, 2014. These benefits include:

  • Extensions of the license renewal period;
  • Expedited license application processing; or
  • Waiver of certain licensing fees.

To apply for any of these licensing benefits, interested parties must self-identify as an active duty member of the military, military spouse, or veteran. To apply for these benefits or for more information, please visit this page.

Occupational School Initial License Application (For-Profit and Non-Profit Schools)

General Instructions

Please review and complete the steps noted below to prior to starting and submitting your Occupational School initial license application. Please note that this particular license application process applies to both For-Profit and Non-Profit Schools. Questions regarding the application process should be directed to Mary Jayne Fay at (617) 727-5812 or occupational.schools@mass.gov.

Please note that if you do not wish to submit your application online, you may download hard copies of the application from the Applications and Checklists of DPL’s Occupational School’s website. DPL strongly encourages you to submit your application online, as the processing time is longer for applications submitted by mail.

  1. Review DPL’s Occupational School Regulations

Prior to completing your application, please review the Office’s regulations, set forth at 230 Code of Massachusetts Regulations (CMR) 12.00-17.00.  You may purchase an official copy of 230 CMR 12.00-17.00 in person at the State Bookstore located at the Massachusetts State House, Room 116, Boston, MA 02133, or you may order a copy online through the Secretary of State’s office. DPL also maintains an unofficial, courtesy copy of the regulations accessible through the Statutes and Regulations section of its website. 

  1. Application Process

Step 1: If you are unsure whether your organization must apply for a private occupational school license, please refer to the Private Occupational School Licensure Determination form, available on DPL’s Occupational School’s website. If DPL determines that your organization must apply for licensure, please proceed to the next step.

Step 2: Contact the Office of the State Auditor (OSA) to request a copy of their financial application for an occupational school. The OSA can be reached by phone at 617-727-6200 or 617-727-0025. Please ask to speak with either Thomas Meagher (pronounced Marr), Nowshin Jahan, Kimberly Tonel-Wong or Shantell Cox to request the application and ask any questions you may have related to the OSA’s financial application. Potential license applicants are strongly encouraged to complete the OSA’s application as soon as possible since there is no need for you to go through the remaining steps if the OSA determines you are not financially eligible to apply for licensure.

Step 3: Complete and submit DPL’s application via our online ePLACE licensing system or by mail. If submitting online you can pay your fees online.  DPL strongly encourages you to submit your application online.  If you are submitting your application by mail, please include a check made payable to the “Commonwealth of Massachusetts” for the one-time application fee.  Please note that the processing time will be longer for applications submitted by mail.

Step 4: If your school plans to offer a program that is also overseen by another state or federal agency, please contact that agency to obtain any necessary approvals. For example, if you intend to offer a Nurse Aide or Nursing Assistant Training (NAT) program, you will need to contact the Massachusetts Department of Public Health (DPH) Nurse Aide Registry, at 617-753-8036. DPH has a separate application process that must also be completed, as DPH and DPL have joint oversight of NAT schools. Please refer to the Technical Assistance Handout specific to prospective NAT schools.

Step 5: Once the OSA has completed its review of your financials, they will also determine the level of surety you must obtain for the protection of the students. This amount will be indicated in the final paragraph of your approval letter from the OSA. DPL recommends obtaining a surety bond to comply with this requirement, as they are the easiest to obtain and to maintain. The blank surety bond form for you to send to your insurance company is available on the Information for Schools section of our website. If you choose another form of surety, there are forms and directions for each also available on the Information for Schools section of our website.

Step 6: Once your application with DPL is complete and you have obtained any additional third party approvals needed, DPL will schedule a site visit to inspect the school.

Step 7: If approved, DPL will issue you an occupational school license, which will be valid for two (2) years. Every two (2) years you will be required to renew your license by submitting a renewal application and pay a renewal fee. As a condition of DPL licensure, you will be required to submit a financial application to the OSA every year. You will also be required to maintain surety, building and fire inspection reports, and, as needed, you will be required to submit the appropriate documentation for new instructors, employees, and instructional locations (branches).

  1. Submission of Supporting Documentation and Required Forms

The following documents may be uploaded during the online application process:

  • Ownership Documentation:

    For each owner, please upload under CORI Authorization:  An Ownership Form, with Notarized CORI Form, SORI Form, and signature page of Ethics Training. The Ethics Training is available on DPL’s website.

    • Please attach the applicable ownership documentation:
      • Corporations must submit a copy of their Articles of Incorporation; and documentation of EIN or FEIN number. (Note: Corporations that are operating (not as schools) and now want to offer courses must amend their articles of organization with the Secretary of State’s Office. Please enclose a copy of the certified amendment.)
      • LLCs must submit a copy of their Articles of Organization; and documentation of EIN or FEIN number.
      • Partnerships must submit a notarized copy of their partnership agreement and Articles of Organization; and documentation of EIN or FEIN number.
      • Individual owners must submit consent to do business from the city/town clerk.
      • Franchises must submit an executed copy of their franchise agreement.
  • Business Certificate
    • A Business Certificate, or D/B/A Certificate, from the cities or towns in which the school intends to operate.
  • Facility Inspection Reports:
    • The applicant must provide current building and fire inspection reports for each facility in which students enter.  A current Certificate of Occupancy report that has been signed by both the local building and fire inspectors may be submitted in lieu of separate inspection reports.
  • Building Inspection Report:
    • For each location, please upload a copy of the school’s current Certificate of Inspection, or use the Building Inspection Report Form available on DPL’s website. The report must include the Building Use Group in accordance with 780 CMR 304 or 305, the regulations for building codes. If the Use Group is not present on your inspection report, contact your local building inspector’s office for a determination of the Use Group. The Use Group code determines how often your facility must be inspected and will therefore inform DPL how often to require building inspections (e.g., annual, biennial) from you.
  • Fire Inspection Report:
    • For each location, please upload a copy of the school’s current Certificate of Inspection, or use the Fire Inspection Report Form available on the DPL website.
  • Enrollment Agreement:
    • Please upload an Enrollment Agreement on school letterhead that complies with G.L. c. 255, §13K (please check the sample enrollment agreement on DPL’s website to be sure you are using the most up to date language).  For a copy of the form, please visit DPL’s website.
  • School Closure Plan:
    • Please complete and upload the School Closure Plan form found on DPL’s website.
  • Property Lease or Deed:
    • If property is owned by the applicant, please upload a copy of the deed.  If the property is being leased by the applicant, please upload a copy of the school's lease, signed by both the lessee(s) and the lessor(s), which also includes the lessor’s name, address, and telephone number.
  • Floor Plan:
    • A copy of the proposed school’s floor plan indicating the approximate size and purpose for each room.
  • Board of Health Approval:
    • If the applicant will be providing instruction in an allied health program that requires approval by the local board of health, the applicant must provide a copy of the approval to DPL.  Oversight of programs such as phlebotomy and other allied health programs is at the discretion of the local board of health.
  • Proof of Adequate Liability Insurance.
  • Policy Statements:
    • On school letterhead, or marked within the school catalogue or student handbook, policies for the following:
      • Entrance requirements pursuant to 230 CMR 15.05(1)(b);
      • Attendance policies, including the consequences of not adhering to these policies;
      • Grading policies, including the consequences of not maintaining the school’s minimum grade requirements;
      • Satisfactory progress pursuant to 230 CMR 15.01(10);
      • School rules and regulations, including the consequences of not adhering to these rules and regulations;
      • Guidance and counseling policies;
      • Job placement;
      • School calendar (showing dates of courses, days off, days the school is not open, or any other breaks); and
      • Student complaint resolution process pursuant to 230 CMR 15.07, including that the school must respond to students’ written complaints in writing within 10 days; and, students may contact the Office of Private Occupational School Education at any time.
  • Program or Course Catalogue:
    • A copy of the school’s catalogue.
  • Federal Student Aid Approval, if applicable:
    • A copy of approval letter.
  • Accreditations Approval(s), if applicable:
    • A copy of approval letter(s).
  • GI Bill Approval Letter, if applicable:
    • A copy of approval letter(s).
  • Surety:
    • Initial applicants must submit to DPL by first class mail the original surety document in the amount determined by the State Auditor. Initial applicants must also upload a copy of the surety and a copy of the State Auditor’s determination letter.
  • Instructors:
    • For each instructor, please upload under CORI Authorization:  An Instructor Certification Form, with Notarized CORI Form, SORI Form, and resume or Curriculum Vitae.
  • Staff (non-instructional):
    • For each staff person, please upload under CORI Authorization:  A Staff Certification Form, with Notarized CORI Form, SORI Form, and signature page of Ethics Training (if the latter is required).  The Ethics Training is available on DPL’s website.
  • Electronic Records Waiver, if applicable:
    • A copy of the completed Electronic Records Waiver
  • CORI Notarized Form, if submitting instructors or staff.
  • Resume or Curriculum Vitae, if submitting instructors or staff.
  • Professional License Printout, if applicable for instructors.
  1. Application Fee

All applicants are required to pay a non-refundable application fee. For-Profit Schools are required to pay non-refundable, one time application fee of $2,500.00. Non-Profit Schools are required to pay a non-refundable, one-time application fee of $1,250.00.  This fee can be paid online at the end of the application process, either by check or credit card. Please note that a convenience fee will be assessed for credit card payments.

Application Questions

Please direct any questions regarding the application process to Mary Jayne Fay at (617) 727-5812 or occupational.schools@mass.gov.

Begin Your Application Now

To start your online application, please go to the ePLACE Portal. You may “save without submitting” at any point.  Once you complete and submit your application, please email us at occupational.schools@mass.gov to notify us that your initial application has been submitted.

NOTICE: Please be aware that if you submit an application and it is determined by the Board that it is incomplete, or that you have failed to meet the regulatory requirements for licensure, the Board will provide you six months to complete your application or submit the information needed to demonstrate that you meet the regulatory requirements, which will be communicated to you in a written letter from the Board. After six months, if your application is still incomplete, or if you have still failed to demonstrate that you meet the regulatory requirements for licensure, you will be issued a letter from the Board indicating that your application has been closed or denied. If your application is closed or denied, you would need to re-apply for licensure by submitting a complete application to the Board and by paying a new application fee.

Sales Representative Initial License Application

General Instructions

Please review and complete the steps noted below to prior to starting and submitting your Sales Representative initial license application. Questions regarding the application process should be directed to Clinton Dick at 617-727-5970.

Please note that if you do not wish to submit your application online, you may download hard copies of the application from the Applications and Checklists page of DPL’s Occupational School’s website. DPL strongly encourages you to submit your application online, as the processing time will be longer for applications submitted by mail.

  1. Review DPL’s Occupational School Regulations

Prior to completing your application, please review the Office’s regulations, set forth at 230 Code of Massachusetts Regulations (CMR) 12.00 - 17.00.  You may purchase an official copy of 603 CMR 3.00 in person at the State Bookstore located at the Massachusetts State House, Room 116, Boston, MA 02133, or you may order a copy online through the Secretary of State’s office. DPL also maintains an unofficial, courtesy copy of the regulations accessible through the Statutes and Regulations section of its website. 

  1. Application Process

Pursuant to M.G.L. c. 112, § 263, private occupational schools seeking to hire sales representatives to solicit prospective students within the Commonwealth of Massachusetts must obtain a license for the sales representative from the DPL. In order to obtain a sales representative license, the school (not the prospective sales representative) must submit to DPL a completed application for licensure and surety in the amount of $1,000.00 (see the “Surety Forms” section of the Information for Schools portion of DPL’s Occupational School’s website) and the requisite application fees. Incomplete applications will not be accepted by DPL.

  1. Submission of Supporting Documentation and Required Forms

The following documents may be uploaded during the online application process:
 

  • Resume or Curriculum Vitae:
    • Must be current, include dates of employment, and explicitly state the duties for each position.
  • Proof of Highest Level of Education:
    • Acceptable documentation of additional the highest level of education attained by this prospective sales representative includes:
      • If no college/university degree was completed, include copy of applicant’s high school diploma or its equivalent (e.g. GED, HiSet, Adult Secondary Education Diploma, home schooling certification).
      • If college/university degree was completed, include certified copy of applicant’s transcript (diplomas not accepted).
      • DPL cannot accept degrees from institutions not accredited by a U.S. Department of Education-approved accrediting agency. To determine whether a college/university is accredited, please refer to their website.
      • If highest level of education is from an institution outside of the United States, applicants must enclose a detailed equivalency report or course-by-course evaluation by a nationally recognized, independent agency. Please refer to an approved list of agencies on DPL’s website.
      • If the college/university degree is being forwarded to DPL under separate cover, direct the transcripts to “Division of Professional Licensure/[name of the school requesting the application for sales representative].” Example, “Division of Professional Licensure/American School Institute.”
  • Surety:
    • Surety in the amount of $1,000 is required for each sales representative and DPL must receive the original surety document. Schools may hold a blanket bond to cover multiple sales representatives (see Blanket Bond for Private Occupational School Sales Representatives available on our website). If a Blanket Bond is being used, the application must include a Certification of Blanket Bond (see Certificate form on DPL’s website.
  • Sales Representative Information Form:
    • Please have the prospective sales representative complete and sign the Sales Representative Information Form.  This form is available on DPL’s website. Once the form is completed, please upload the document.
  • CORI Acknowledgement Form:
    • All Sales Representative applications must include a CORI Acknowledgement form, which is available on DPL’s website. This form must be completed by the prospective sales representative and must be notarized by a valid US notary.  Once the form has been completed and notarized, upload the document.
  • Sales Representative Ethics Training:
    • Please upload the signature page of the Ethics Training for Sales Representatives, the Ethics Training is available on DPL’s website.  The signature page should be signed and dated by the prospective sales representative.
  • Passport Photo:
    • Please upload a passport-size photo
  1. Application Fee

All applicants are required to pay a non-refundable, one time application fee of $1,000.00.  This fee can be paid online at the end of the application process either by check or credit card. Please note that a convenience fee will be assessed for credit card payments. 

Application Questions

Please direct any questions regarding the application process to Clinton Dick 617-727-5970.

Begin Your Application Now

To start your online application, please go to the ePLACE Portal.

NOTICE: Please be aware that if you submit an application and it is determined by the Board that it is incomplete, or that you have failed to meet the regulatory requirements for licensure, the Board will provide you six months to complete your application or submit the information needed to demonstrate that you meet the regulatory requirements, which will be communicated to you in a written letter from the Board. After six months, if your application is still incomplete, or if you have still failed to demonstrate that you meet the regulatory requirements for licensure, you will be issued a letter from the Board indicating that your application has been closed or denied. If your application is closed or denied, you would need to re-apply for licensure by submitting a complete application to the Board and by paying a new application fee.

Occupational School Branch Location License Application

General Instructions

Please review and complete the steps noted below to prior to starting and submitting your Occupational School Branch license application. Questions regarding the application process should be directed to Occupational School staff at 617-727-5811.

Please note that if you do not wish to submit your application online, you may download hard copies of the application from the Applications and Checklists page of DPL’s Occupational School’s website. DPL strongly encourages you to submit your application online as processing time will be longer for applications submitted by mail.

  1. Review DPL’s Occupational School Regulations

Prior to completing your application, please review the Office’s regulations, set forth at 230 Code of Massachusetts Regulations (CMR) 12.00 - 17.00.  You may purchase an official copy of 603 CMR 3.00 in person at the State Bookstore located at the Massachusetts State House, Room 116, Boston, MA 02133, or you may order a copy online through the Secretary of State’s office. DPL also maintains an unofficial, courtesy copy of the regulations accessible through the Statutes and Regulations section of its website. 

  1. Application Process

A branch is defined as another location of a licensed school. All branches have the same owners and are considered the same business. Unlike a separate campus or a franchise, which must hold its own license, a branch does not have its own managerial and administrative personnel. Franchises with different owners are considered separate businesses, even if multiple franchises of the same business are operating with the same d/b/a. Franchises are not branches; therefore, each franchise must apply for its own license.

An application must be completed and returned with all supporting materials at least thirty (30) days prior to anticipated opening date. A separate application must be completed for each branch. DPL will review this application and its attachments and, if approved, will return to the school an approved copy.

  1. Submission of Supporting Documentation and Required Forms

The following documents may be uploaded during the online application process:

  • Fire Inspection Report;
  • Building Inspection Report, with use group;
  • Floor plan(s);
  • Copy of the lease, signed by both the lessee(s) and the lessor(s), which also includes the lessor’s name, address, and telephone number;
  • Enrollment Agreement;*
  • If teaching phlebotomy at the new location, attach a copy of the school’s medical waste disposal contract that includes the new location;
  • If teaching massage therapy, phlebotomy, or colon hydrotherapy at the branch location, attach copies of the local Board of Health approvals for each program;
  • D/b/a certificate, if applicable, or copy of valid certificate if already doing business in this city/town;
  • CORI Notarized Form, if submitting new instructors or staff;
  • Resume or Curriculum Vitae, if submitting new instructors or staff; and
  • Professional License Printout, if applicable for new instructors.

*Please Note: If you are using previously approved materials, please submit a copy of the documents or the date of the approval by DPL.

Application Questions

Please direct any questions regarding the application process to the Occupational School staff at 617-727-5811.

Begin Your Application Now

To start your online application, please go to the ePLACE Portal.

NOTICE: Please be aware that if you submit an application and it is determined by the Board that it is incomplete, or that you have failed to meet the regulatory requirements for licensure, the Board will provide you six months to complete your application or submit the information needed to demonstrate that you meet the regulatory requirements, which will be communicated to you in a written letter from the Board. After six months, if your application is still incomplete, or if you have still failed to demonstrate that you meet the regulatory requirements for licensure, you will be issued a letter from the Board indicating that your application has been closed or denied. If your application is closed or denied, you would need to re-apply for licensure by submitting a complete application to the Board and by paying a new application fee.

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