This guide provides information for child care subsidy administrators on the Department of Early Education and Care's regulations and policies for child care financial assistance, including intake procedures for families, and requirements for billing and payment.
- This page, Child care subsidy management and CCFA, is offered by
- Department of Early Education and Care
Child care subsidy management and CCFA
Table of Contents
Child care subsidy management
NEW COPAYMENT STRUCTURE:
Child care programs will be expected to begin collecting parent co-payments based on the new co-payment scale starting on February 1, 2022.
Over the last year, EEC has created a new parent co-payment structure that will reduce parent co-payment amounts for 99% of families. Learn more about the new co-payment structures.
Subsidy administrators must send families their new co-payment amounts in updated application and Fee Agreements by January 14, 2022
View the Financial Assistance Policy Guide - February 1, 2022, and Financial Assistance Procedures Manual - February 1, 2022.
EEC will be hosting training sessions throughout December and January to support subsidy administrators while implementing this change. Subsidy administrators can sign up for training sessions through their EEC Single Sign On accounts.
View the letter notifying parents of the upcoming change. Please help us distribute this letter to parents in your network!
Key Actions for Child care subsidy management
Additional Resources for Child care subsidy management
Open PDF file, 1.24 MB,
EEC's Financial Assistance Policy Guide - February 1, 2022
(English, PDF 1.24 MB)
Open PDF file, 4.73 MB,
EEC's Financial Assistance Procedures Manual - February 1, 2022
(English, PDF 4.73 MB)
Open PDF file, 173.02 KB,
Parent Fee Update Letter
(English, PDF 173.02 KB)
Open PDF file, 169.29 KB,
Parent Fee Update Letter - Spanish
(Spanish, PDF 169.29 KB)
Open PDF file, 169.52 KB,
Parent Fee Update Letter - Portuguese
(Portuguese, Portugal, PDF 169.52 KB)
Open PDF file, 215.68 KB,
Parent Fee Update Letter - Mandarin
(Chinese, Traditional, PDF 215.68 KB)
Child Care Financial Assistance (CCFA) system
EEC provides subsidies to families in need to help cover the cost of child care. Early education and care programs that accept these subsidies use EEC's Child Care Financial Assistance (CCFA) system for documenting family eligibility, tracking child attendance, and submitting requests for reimbursement.
How to use CCFA
These instructional videos and training materials provide guidance for programs on how to use the various functions in CCFA.
Get Help on CCFA
If you have a question about CCFA or need assistance using the system, you may submit a request to EEC's Help Desk. Please close your web browser after submitting the request. If you have not received a response to a previously submitted request, please check your email junk folder before opening a new ticket.
Providers who accept only vouchers and who do not have any contracted slots just need to complete training on the CCFA Attendance modules. To access this training, contact your CCR&R's CCFA Administrator.