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Managing Child Care Financial Assistance

This page provides information for family access administrators on the Department of Early Education and Care's (EEC) regulations and policies for child care financial assistance, including EEC's rate chart and SMI income guidelines.

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Child care subsidy management

View the Financial Assistance Policy Guide - February 1, 2022, and Financial Assistance Procedures Manual - February 1, 2022. 

View EEC's policy advisories to stay up to date on new or updated policies.

Key Actions

Find program forms for managing child care subsidies  Policies and regulations  Hub for Child Care Financial Assistance Programs Changes 

Additional Resources

Open XLSX file, 27.22 KB,  Parent Fee Chart FY2025 (English, XLSX 27.22 KB)
Open PDF file, 75.95 KB,  CCFA SMI Income Eligibility FY2025 (English, PDF 75.95 KB)

Fiscal Year 2025 Rates

Through the state’s Fiscal Year 2025 state budget and another supplemental budget, $22.5 million was provided to increase the reimbursement rates for early education and care providers who care for children whose families receive state Child Care Financial Assistance (CCFA). The Board of Early Education and Care approved a rate increase plan that includes an across-the-board increase for all rates as well as additional targeted adjustments to specific rates by region and age group to make progress on inequities in rate amounts, based on the cost of providing care. 

EEC updated CCFA rates for center-based early education and care providers on March 1, 2025. This rate increase is retroactive to July 1, 2024, which means the rate increase will be applied to services provided on or after July 1, 2024. Center-based providers will receive a one-time payment in March to account for retroactive rate increases. 

Additional Resources

Open PDF file, 311.95 KB,  Fiscal Year 2025 Child Care Financial Assistance Daily Reimbursement Rates (English, PDF 311.95 KB)
Open PDF file, 207.89 KB,  EEC Policy Advisory - CCFA 2025 - 02 - CCFA Rate Increase (Center-based) (English, PDF 207.89 KB)
Open PDF file, 208.17 KB,  EEC Policy Advisory – CCFA 2025-04 – CCFA Rate Increase (FCC) (English, PDF 208.17 KB)
Open PDF file, 150.87 KB,  EEC_CCFA-25-04_FCC Rate Increase_FAQ (FCC) (English, PDF 150.87 KB)
Open PDF file, 144.79 KB,  FAQ - CCFA 2025 - 02 - CCFA Rate Increase (Center-based) (English, PDF 144.79 KB)

Child Care Financial Assistance (CCFA) system

EEC provides subsidies to families in need to help cover the cost of child care.  Early education and care programs that accept these subsidies use EEC's Child Care Financial Assistance (CCFA) system for documenting family eligibility, tracking child attendance, and submitting requests for reimbursement.

How to use CCFA

These instructional videos and training materials provide guidance for programs on how to use the various functions in CCFA. 

Get Help on CCFA

If you have a question about CCFA or need assistance using the system, you may submit a request to EEC's Help Desk. Please close your web browser after submitting the request.  If you have not received a response to a previously submitted request, please check your email junk folder before opening a new ticket.

Providers who accept only vouchers and who do not have any contracted slots just need to complete training on the CCFA Attendance modules. To access this training, contact your CCR&R's CCFA Administrator.

Key Actions

Log in to CCFA  CCR&R Administrators for CCFA  Submit a Request for Help with CCFA 

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