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School, Recreation and Facilities Managers

One of the most effective ways to encourage local water conservation efforts is to lead by example. Witnessing best water conservation and water saving practices in action in and around municipally-managed properties will encourage local citizens and business owners to do the same.

Table of Contents

Indoor facilities water conservation tips

For public buildings such as libraries, schools, and town or city halls, implement these water-saving practices: 

School kids washing hands in the sink
  • Replace older plumbing fixtures – such as toilets, urinals, faucets, and showerheads – with high-efficiency fixtures,
  • Identify and fix leaks
  • Replace or retrofit boilers, chillers
  • Upgrade water-using appliances to high-efficiency models
  • Add faucet aerators/self-stopping faucets

Add signage to highlight the upgrades you’ve made and educate residents about water-saving practices.

Outdoor facilities water conservation tips

For sports fields and landscaped areas outside public buildings, adopt these practices to reduce water use: 

Outdoor facilities
  • Water savings start with healthy soils. Loosen soils to let roots grow deep and allow water to reach them. Add organic material that holds water and provides nutrients  
  • Use mulch around shrubs and garden plants to help reduce evaporation, inhibit weed growth, moderate soil temperature, and prevent erosion
  • Minimize use of turf in landscaped areas. Where turf is used, keep grass mowed to 3” or higher
  • Where turf is needed (as in sports fields), select grasses that do well in the Massachusetts climate. Fine fescues – including creeping red fescue, chewings fescue and hard fescue – are drought tolerant and low maintenance.
  • Manage irrigation systems for best water-conservation practices:
    • Water only when needed. Turn off the system during rainy periods
    • Water early in the day. Do not water between 9:00 AM and 5:00 PM
    • Water deeply and less often to encourage deep root growth
    • Direct water to vegetated areas; avoid spraying sidewalks, driveways, decks, and other hard surfaces
  • Harvest rainwater: install rain barrels or cisterns and use water for landscaping
  • Check pipes to water fountains for leaks and repair when leaks are found
  • In procuring lawn and landscape services, ensure that design, irrigation design, and maintenance and construction guidelines for minimizing outdoor water use are included in the procurement bid documents and evaluation criteria.

Engage, educate and publicize!



When people are involved, they care, and they act.  Make residents, students, staff, visitors and users of your facilities all part of the effort to conserve water. Also, think about ways to team up with the local garden club, Boy Scouts and Girl Scouts troops, high school science and/or conservation clubs, sports leaders and vocational school students to extend the reach and impact of your conservation efforts.  

The more you communicate about your municipal water conservation efforts — and the results — the more likely your local residents, businesses, and community leaders will be to support them and follow your lead. 

Here are tips for what to include in your messaging about water conservation efforts:  

Water savings tips Use natural mulch
  • Why you’re implementing water conservation initiatives 
  • The site or sites involved and the specific measures you’re implementing at each one 

  • How residents and business owners can do their part to support the initiatives 

  • Before and after savings grid that keeps tabs of how much water you’re saving. Make sure you update it on a regular basis! 

There are several ways you can get your message out. The most common are signs, flyers & mailings, town/city website and social media. 

welcome to Massachusetts sign

Signage:  Place signs wherever your program is publicly visible such as in gardens, parks, athletic fields, and bathrooms in public buildings. Use the sign to call attention to your water conservation efforts and how much water and money they’re saving. Signs can also ask users to be part of the solution by reporting leaks or other problems with fixtures. Provide a phone number where users can report problems. 

Flyers and mailngs

Flyers & mailings: Place flyers describing specific water conservation measures at the point of effort. For example, if you are implementing a water conservation program at a library or school, create a flyer or pocket brochure that itemizes the program’s components and water savings and then place them on a counter, brochure display, or bulletin board. 

You can also send the flyer or brochure as a special mailing, or include with a periodic mailing, like a newsletter. And make sure to coordinate with the water department to send it out with monthly water bills. 

tter. And, of course, you can coordinate with the water department  to send it out with the monthly water bill.

person on laptop

Town/city website: Your town/city’s website is a prime opportunity for educating the community about water conservation programs. It helps to provide information on why each element is important and how it works.  

Once you have posted information about your water conservation program on the town/city website, be sure to publicize the website on signage and brochures so community members know where to go for more information.  

Social Media: Establish a Facebook page and use it to build community interest around your local water conservation program. Use your municipal presence on other social media sites – such as Twitter, Instagram, or You Tube – to get the word out. Regularly post updates including how much water you’re saving as well as best practices residents can implement at home. Include plenty of photographs and even instructional videos (i.e., how to check for toilet leaks or apply mulch) that bring the content to life.   

Library of Outreach Materials 

Click here to access a library of outreach materials. Communities should feel free to customize these resources and use them on social media, websites and in mailers. Make them your own by adding your town or program’s name or logo to these graphics!  

Graphic for Click to a Library of outreach materials


For additional technical guidance on institutional indoor and outdoor water conservation, see the Industrial, Commercial, and Institutional Water Conservation portion of this toolkit.

Toolkit - Site Map  > Municipalities > School, Recreation and Facilities Managers

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