Overview
Department of Public Health
Functional Title: Administration and Finance Director, Bureau of Community Health and Prevention
Official Title: Administrator VI
Career opportunity for an experienced and successful fiscal administrator and manager eager to lead a team in a mission-driven environment that aims to improve the health and well-being of individuals and communities in the Commonwealth of Massachusetts.
This position requires a highly motivated professional who learns quickly, inspires others and thrives in a fast-paced, challenging and ever evolving team-based environment.
The Director of Administration & Finance (A&F) is a critical leader within the Bureau of Community Health and Prevention (BCHAP) leading a team in providing exemplary fiscal stewardship and support to Bureau Directors and their fiscal staff. To ensure effectiveness and efficiency throughout the Bureau, the Director of A & F champions the development, implementation, monitoring and improvement of fiscal best practices—in alignment with Department, state and federal requirements.
In consultation with the BCHAP Deputy Director, this position supports and implements systems and infrastructure improvement to support the fiscal and operational goals of the Bureau. S/he is responsible for fiscal planning and management of federal, state and trust funds in excess of $100M annually. This position will build and maintain a team culture, while ensuring that individuals are engaged, motivated and supported to successfully meet the fiscal and administrative needs of this busy and high-functioning Bureau. Together the A&F team ensures compliance with grant requirements; provides long-term budget forecasting and annual spending plans human resources support for the Bureau; guidance and support for purchasing; and technical assistance and oversight of contract procurement for the Bureau.
Duties and responsibilities
These duties are a general summary and not all inclusive.
Administration, Finance & Procurement Oversight
- Provides leadership, thoughtful decision-making, strategic planning and internal monitoring of Bureau fiscal, personnel and purchasing practices in an environment with declining resources, competing priorities with an increased need for services statewide.
- Oversees all BCHAP fiscal planning and management, compliance with all grant requirements, long-term budget forecasting, annual spending plan development, purchasing, and contracts.
- Manages all financial federal grant requirements, ensuring adherence, as well as, appropriate monitoring of sub-awards takes place.
- Provides support to Directors within the Bureau regarding all aspects of admin, finance, personnel and procurement activities.
- Analyses and presents financial reports regularly and as requested by the Department and the State.
- Builds relationships and communicates with Department leaders in Budget, Grants Development, Purchase of Service, Accounting offices other DPH Bureaus and Offices that work collaboratively with BCHAP programs.
Personnel Management & Support
- Oversees the entire A&F office and provides direct supervision to five staff.
- Coordinates team meetings, mentors staff, fosters achievement, growth, performance and career advancement.
- Develops effective communication tools and feedback mechanisms to provide support, motivation and feedback.
- Provides guidance and support to other staff managers to ensure their success in maintaining strong, effective and efficient teams.
- Ensures all staff are trained in any areas to effectively and efficiently fulfill their role, such as the Information Warehouse, MMARS, PTS or other applications
Leadership & Collaboration
- Serves as a member of the Bureau’s senior management team; participates in the development of policies, procedures and operational issues and in the Bureau’s overall program planning activities, including recommending cost-saving and spending initiatives.
- Demonstrates strong leadership and facilitation skills, including: communication, strategic planning, project management,
- Provides critical support and guidance to teams throughout the Bureau—assisting, supporting and training staff to ensure adherence to all grant requirements, processes and procedures.
- Balances the competing demands for information or work product from several different sources: program staff who may require immediate assistance with a fiscal emergency, senior level management who may require analytical expertise in addressing long range or ongoing problems, staff of other bureaus who require immediate responses to detailed questions and other general program specific analyses.
Preferred background, knowledge, and skills
- Knowledge of best practices of financial management, including financial analysis;
- Experience working with large and complex budgets, with ability to leverage resources to maximize impact.
- Strong leadership, project management and time management skills
- Experience developing and implementing policies and procedures related to: systems change and process improvement; internal controls and audits; and tracking and monitoring compliance with state and federal requirements.
- Capacity to supervise staff, including: performance appraisal, employee coaching, team development, training and professional development.
- Strong interpersonal and communication skills to lead, influence, and encourage others;
- Advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Creates appropriate professional development and training plans for team members based on their individual strengths, development needs, career aspirations and abilities.
- Ability to coordinate numerous projects simultaneously to successful completion.
- Understanding of state budgeting process, preferred.
- Experience using state fiscal systems, preferred.
Experience necessary
The candidate must have at least (A) five years of full-time, or equivalent part-time, professional experience in financial management work, the major duties of which included at least two or more of the following functions: budgeting, accounting, auditing, management analysis, program evaluation, financial reporting, and (B) of which at least three years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
A Master’s or higher degree with a major in accounting, business administration, economics, finance or public administration may be substituted for a maximum of one year of the required (A) experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Background information & benefits
Total Compensation
As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:
- 75% state paid medical insurance premium
- Reasonable Dental and Vision Plans
- Flexible Spending Account and Dependent Care Assistance programs
- Low cost basic and optional life insurance
- Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
- 11 paid holidays per year and competitive Sick, Vacation and Personal Time
- Tuition Benefit for employee and spouse at state colleges and universities
- Short-Term Disability and Extended Illness program participation options
- Incentive-based Wellness Programs
- Professional Development and Continuing Education opportunities
- Qualified Employer for Public Service Student Loan Forgiveness Program
Bureau of Community Health and Prevention Overview
We promote the health, safety, and well-being of the people in Massachusetts. Our programs serve individuals, communities, and organizations in four main areas:
- Chronic disease prevention and wellness
- Violence and injury prevention and services
- Access to quality health services
- Surveillance of disease and injury
More information can be found at the Bureau of Community Health and Prevention.
MA Department of Public Health Overview
The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.
More information can be found at the Department of Public Health.
Application
Pre-Hire Process
Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.
To Apply
Please apply at MassCareers.
| Date published: | April 19, 2018 |
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