General Business

The General Business program allows Driver’s Privacy Protection Act (DPPA) permitted users to view customer and/or vehicle data. Some business partners may also update the RMV data and records. The General Business program is intended for federal, state, and local agencies. There is a small volume of private business that can be authorized to access this program.

Overview

The General Business program allows DPPA permitted users the ability to view customer and/or vehicle data via the RMV’s ATLAS Business Portal. Municipalities that need access to RMV data and records for non-renewal or excise tax must go to those web pages.  Ex: EVR Helpdesk, Sheriff/County Offices, Municipalities Housing Authorities, Recreation and Public Works Departments, Automobile Insurers bureau, Insurance Fraud Bureau, National Insurance Crime Bureau, NeighborWorks Housing Solutions, etc.  

This program is not for businesses that have Fleet accounts multiple vehicles or your own personal or business vehicle.  

Who can participate in the General Business program?

DPPA Permitted businesses with a need to access the RMV data and we do not have a specific program.   

RMV data contains Driver's Privacy Protection Act protected information, so your employees, contractors, and/or agents must have a background check before they can access RMV data, refer to Section 11 of the Access Agreement. 

Depending on the business need the Business Portal gives you the ability to: 

• Inquire on drivers **Photos are highly secured by the DPPA, limited users have access** 

• Inquire on vehicles 

• View driving history 

• View insurance details 

Is there a fee to participate in the program?

There is no fee to participate in the General Business Program.   

How do I access the General Business Program?

Business Portal: This real-time free service facilitates individual users logging into a web-based portal displaying native RMV screens.  Usernames and passwords are required as well as a Multi-Factor Authentication (MFA) every time you log in.  

Log into the Business Portal 

Next Steps

Step 1: A letter of Intent and Appointment letter should be ready to upload.

a. Create a signed and dated letter on your business letterhead stating your business need for this program and what data you require. The letter needs to be submitted by the duly authorized signatory of the business. 

b. You must submit an acceptable proof of FEIN.  

• IRS’s Form 147C, Form 5372 - Notice of New Employer Identification Number Assigned, 

• IRS’s CP575 notice, or  

• Certificate of Exemption Form ST-2 (issued by the Department of Revenue).  

The document used should be no more than 2 years old.  

Step 2: Register for access to the RMV's Community Portal as a New Business Partner. Only one person can register per business.  (After approved registration, more contacts can be added.) You will be required to upload your letter of intent and proof of FEIN when registering.  

*If you are an existing business partner and do not have Community Portal credentials, contact [e-mail] and request a Community Portal logon. Skip to step 3.    

Step 3: Once your registration is approved, you will receive an email with your RMV's Community Portal login credentials. This may take up to 5-7 business days.   

Step 4: Log into the RMV's Community Portal to complete the process of becoming an RMV Business Partner for the program(s) you have selected.  

The person submitting the request will receive notification when the documents are approved or rejected.  End users will receive an email with their Business Portal login credentials once approved.   

Documents

You will be required to complete the following documents.  The forms can be completed two ways.  Online in a fillable format and signed digitally or download the forms, complete and upload.  To find the documents, visit the RMV's Community Portal.  The Downloadable documents are listed on the Home page.  To see the checklist of forms required go to the RMV’s Community Portal, click on My Business & Programs, click on open details.  

Access Agreement –  Depending on your business type, will determine if you need to use the standard or government version of the Agreement for Access to Records Maintained by Registry of Motor Vehicles.  (Access Agreement) Visit the RMV's Community Portal, click on: My Business & Programs, click on open details. In the Business Checklists you will find the Access Agreement, click on Complete Online   

• One agreement must be completed and signed by the signatory authority for your business.    

• Make sure you are checking off General Business (only check off other programs if you currently enrolled in another program or if you are requesting access to additional programs.  

Business Portal User Request form 

• This form is used to identify each End User that will need access to the Business Portal. Each user that is requesting access to the Business Portal will need to complete this form. The Business or Security must start the process for each end user.  

If you would like to review the documents, please use the links below.    

Sample: Agreement for Access to Records and Data Maintained by Registry of Motor Vehicles - Standard Business Partners  

Sample: Agreement for Access to Records and Data Maintained by Registry of Motor Vehicles - Government Business Partners   

Sample: RMV Business Portal User Request Form  

Is there training required to participate in this program?

Yes, all users must watch the ATLAS Business Portal Training/Driver's Privacy Protection Act (DPPA) and Navigation - May 2023 to understand the DPPA law and learn how to navigate ATLAS. 

Reference guides 

ATLAS Navigation and General Inquiry for Business Users/Business Partners 

Business Portal Help Documentation   

Some users may be authorized to view more than the standard access,  

Viewing Driving History Information - YouTube Video 

Viewing Suspension Information - YouTube Video 

If a user updates records and data, they must attend a virtual or in-person training session to be scheduled.  Training times and dates will be sent to the designated contact after we receive completed documents for the end users.   

Resources

Community Portal - New Registration   

The RMV's Community Portal will have additional help material.    

Contact Information

Questions for the General Program or using the Business Portal: [e-mail]

Business Portal Access or Password Issues [e-mail]     

Questions on the RMV's Community Portal [e-mail]