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Learn about EVV for Provider Organizations that contract with ASAPs

Find information about MassHealth’s implementation and operation of Electronic Visit Verification (EVV) for individuals supported by ASAP-contracted Providers in Massachusetts.

Table of Contents

General Information

Provider organizations that contract with Aging Services Access Points (ASAPs) and deliver personal care, homemaking and companion services to individuals supported by MassHealth or the State Home Care Program must comply with EVV requirements.  (EVV is not required for Council on Aging programs that only offer companion services.) Other provider organizations delivering personal care services may have EVV requirements.  Please follow the provider descriptions from the Main EVV Webpage to learn about those EVV requirements. 

Providers may fulfill EVV requirements by either:

  • Purchasing their own EVV system and submitting data on at least a monthly basis to EOHHS’ Data Aggregator;

OR

  • Using the state-sponsored EVV system known as MyTimesheet.  

Providers that choose to use their own EVV systems are referred to as Alternate-EVV Providers or Alt-EVV Providers.  Providers that choose to use MyTimesheet are referred to as MyTimesheet Providers.

EVV Implementation Plan for Provider Organizations that contract with ASAPs

EOHHS will be issuing an RFR to procure an integrated EVV data system (both a Data Aggregator and state-sponsored EVV system).  Information regarding the timing of the procurement and how it will impact implementation timelines for ASAP-Contracted Providers is forthcoming.  

​​​​​​​Options for EVV Compliance

ASAP-contracted providers may fulfill EVV requirements by either:

  • Purchasing their own EVV system and submitting data on at least a monthly basis to EOHHS’ Data Aggregator;

OR

  • Using the state-sponsored EVV system known as MyTimesheet

The benefits and challenges of the alternatives for meeting EVV requirements varies by provider organization.  EOHHS developed the below EVV Cost Considerations document to help ASAP-contracted provider organizations in determining which alternative suits their needs best. 

EVV Cost Considerations for ASAP Providers PDF | Word

Other implementation resources for ASAP-contracted providers can be found below:

EVV Compliance Resources Description
Steps to Using the Data Aggregator ASAP-contracted providers that choose to use their own EVV system must complete 3 steps to begin sending data to the Massachusetts Data Aggregator.
Steps to Using MyTimesheet ASAP-contracted providers that choose to use the state-sponsored EVV system, known as MyTimesheet, must complete 2 steps to begin utilizing MyTimesheet.
Other Provider Information and Frequently Asked Questions Data Aggregator and MyTimesheet Documentation, as well as the FAQs related to EVV implementation for ASAP-contracted providers.

    Stakeholder Engagement

    Stakeholder input on the EVV system is integral to the success of the implementation.  This section provides notifications of upcoming stakeholder meetings and copies of documentation presented during stakeholder sessions. 

    Upcoming Stakeholder Engagement Opportunities

    The EOHHS EVV Team holds bi-weekly video-conferences for ASAP-contracted providers addressing EVV implementation.  Please email EVVfeedback@Mass.gov for more information. 

    Stakeholder Meeting Documentation

    • FAQ EVV Phase 1 –  08/24/21 PDF | Word
    • ASAP Provider Session – 12/16/20 PPT | PDF | Word
    • ASAP Provider Session – 11/18/20 PDF | PPT
    • EVV Regional Provider Dialogue Session #8 – 12/06/19 PDF | Word
    • EVV Regional Provider Dialogue Session #6 – 07/16/19 PDF | Word
    • EVV Regional Provider Dialogue Session #5 – 06/24/19 PDF | Word
    • EVV Regional Provider Dialogue Session #4 – 06/07/19 PDF | Word
    • EVV Regional Provider Dialogue Session #3 – 05/21/19 PPT | Word
    • EVV Regional Provider Dialogue Session #2 – 05/8/19  PDF | Word
    • EVV Regional Provider Dialogue Session #1 – 04/24/19  PDF |Word
    • Alternate EVV Provider Meeting – 02/13/19 PDF | Word
    • ASAP Contract Managers Meeting – 12/10/18 PDF | Word
    • ASAP Executive Director’s Meeting – 10/04/18 PDF | Word

    Contact

    Online

    For questions related to EVV implementation in the Commonwealth of Massachusetts related to agency-based providers, please contact EVVfeedback@Mass.gov
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