The Office of Grants and Research (OGR) intend to award $4,312,709.60 to Metropolitan Area Planning Council (MAPC) to continue serving as the Statewide Fiduciary Agent to perform fiscal related grant support for the Commonwealth’s Regional Homeland Security Advisory Councils on behalf of and under the advisement of OGR.
The following are the key responsibilities of the Statewide Fiduciary Agent:
- Statewide Fiduciary Agent will ensure procurement is conducted in accordance with State and Federal requirements on behalf of the Sub-Fiduciary Agents and the regions and their advisory councils they represent.
- Statewide Fiduciary Agent will act as fiscal “pass-through” for the anticipated awards in SHSP Local Share funding provided to the regions and their advisory councils.
- Statewide Fiduciary Agent will not act in an advisory role to the Regional Councils but rather provide guidance to the sub-fiduciary agents regarding procurement requirements as outlined in federal regulations, state laws, and OGR policies.
- Pass-through amounts have been determined by OGR as follows:
| SHSP Regional Council- Project Description | Awarded Amount |
|---|---|
| Northeast Region- Homeland security projects outlined in FFY 2025 SHSP-funded regional plan that was approved by EOPSS. | $1,231,990.19 |
| Southeast Region- Homeland security projects outlined in FFY 2025 SHSP-funded regional plan that was approved by EOPSS. | $1,031,643.26 |
| Western Region- Homeland security projects outlined in FFY 2025 SHSP-funded regional plan that was approved by EOPSS. | $998,456.96 |
| Central Region- Homeland security projects outlined in FFY 2025 SHSP-funded regional plan that was approved by EOPSS. | $834,983.71 |
| Total: | $4,097,074.12 |
| Statewide Fiduciary Agent- Project Description | Awarded Amount |
|---|---|
| Management and Administration (fiscal/procurement) services for the four FFY2025 SHSP-funded homeland security planning regions to Metropolitan Area Planning Council (MAPC). | $215,635.48 |
| Total | $215,635.48 |
Statewide Fiduciary Agent will be responsible for the following:
- Submitting timely and accurate Bi-annual Project Progress reports to OGR
- Sub-fiduciary agents will be responsible for the project portion of the report.
- Statewide fiduciary agent will be responsible for the financial portion of the report.
- Participate in OGR/EOPSS sponsored surveys and required reporting (e.g. THIRA/SPR) related to the SHSP funding.
- Maintain regional equipment inventory and submit annual equipment inventory reports to OGR.
- OGR reserves the right to deny payment pending receipt of required reporting documentation.
- Submission of quarterly performance metrics information that will allow OGR to monitor its performance related to procurement and vendor payment processing.
- Receive prior written approval from OGR prior to project revisions and/or reallocating project funds.
- Statewide Fiduciary Agent agrees to comply with the following:
- The administrative, financial and programmatic requirements set forth by the funding source as outlined in the OGR Contract Conditions and Federal Articles of Agreement.
- Audit requirements of 2 CFR 200. Subpart F during each of its fiscal years. The audit must be conducted in accordance with the requirements of Government Accountability Office's (GAO) Government Auditing Standards.
- Monitoring efforts, such as site visits and desk reviews conducted by OGR, state and/or federal audits and equipment checks.
- Follow OGR policies, procedures, and processes.
- Awards can be used to supplement but cannot be used to supplant federal, state, and/or local funds.
- Award will not be commingled with other funds.
- Statewide Fiduciary Agent must have the following in place:
- Accounting system capable of providing cost accounting, tracking funds and any associated transactions in accordance with the corresponding grant and its period of performance, and formulating quarterly reports. The fiduciary agent must also be able to provide backup documentation from its financial system to support each quarterly report.
- A uniform procurement policy that adheres to the Massachusetts General laws, Chapter 30b, Uniform Procurement Act and facilitate the procurement of goods and services in compliance with all applicable state and federal requirements. All of its sub-recipients and sub-contractors will be required to abide by the agent’s uniform procurement policy.
The anticipated project period is Contract Start Date through December 31, 2027.