Questions on Background Record Check (BRC) Requirements: Frequency

Questions on this page are about how often someone has to have an EEC Background Record Check (BRC).

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How often must Background Record Checks be completed?

How often must Background Record Checks be completed?

Background Record Checks must be run once every three years unless EEC requires that a candidate be re-run sooner. EEC will require someone to be re-run sooner for the following reasons:

  • A candidate moved outside of Massachusetts since the last EEC BRC was completed and had a break in employment or affiliation of thirty days or longer;
  • When it has been revealed by the candidate, or through a reliable source, that new criminal charges have been brought against the candidate, there has been a child welfare investigation involving the candidate, or the candidate has been required to be registered or classified as a sex offender in Massachusetts or any other state or territory;
  • Candidates who have a break of 180 days or more from being affiliated with an EEC Program;
  • When EEC or the BRC Program Administrator has discovered that the candidate has false, misleading or incomplete information on file;
  • Candidates who may be involved in any investigation;
  • For purposes of resolving a candidate’s pending criminal charge, sex offender status or child welfare information.; and
  • When a candidate changes their role or program type.

For more information, please refer to the Background Record Check Policies on EEC’s website, specifically: Transfer of Suitability and Frequency of BRC’s (EEC BRC POLICY NUMBER: 19-006) and Refusing to Consent; Failure to Respond to Requests related to Background Record Checks; Providing Materially False Information (EEC BRC POLICY NUMBER: 19-012)

After what duration of a break in employment does a candidate require a new BRC?

After what duration of a break in employment does a candidate require a new BRC?

EEC and BRC Program Administrators will not process BRCs more frequently than required by state statute unless an exception applies. Candidates who fall within the following exceptions may be required to complete a partial or full EEC BRC prior to their BRC renewal date at the discretion of EEC:

  • Candidates who have moved outside of Massachusetts since the last EEC BRC was completed and who have had a break in employment or affiliation of thirty days or longer;
  • When it has been revealed that new criminal charges have been brought, there has been a child welfare investigation, or the candidate has been required to be registered or classified as a sex offender in Massachusetts or any other state or territory;
  • Candidates who have a break of 180 days or more from being affiliated with an EEC Program;
  • EEC or the BRC Program Administrator has discovered that the candidate has false, misleading or incomplete information on file;
  • Candidates who may be involved in any investigation;
  • For purposes of resolving a candidate’s pending criminal charge, sex offender status or child welfare information; and
  • Candidates who change role or program type.

For more information, please refer to the Background Record Check Policies on EEC’s website, specifically:  Transfer of Suitability and Frequency of BRC’s (EEC BRC UNIT POLICY NUMBER: 19-006)

Do the rules about “breaks in employment” apply to college or high school students who are seasonal?

Do the rules governing “breaks in employment” apply to college or high school students who are more seasonal employees?

Students and seasonal workers do not need to be re-run unless there is a gap of employment of 180 days or more.- For more information, please refer to the Background Record Check Policies on EEC’s website, specifically: Transfer of Suitability and Frequency of BRC’s (EEC BRC POLICY NUMBER: 19-006)

Would a staff member on extended medical leave need to get a new BRC prior to returning to work?

Would a staff member out on extended medical leave be required to get a new BRC prior to returning to work?

Any staff who are on leave but remain on the payroll throughout their leave would not require a new BRC within the three (3) years.

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