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Webinars for DR-4496 - COVID-19 Federal Disaster Declaration in Massachusetts

Webinars from the Massachusetts Emergency Management Agency about how cities and towns, state agencies and certain non-profits in all Massachusetts counties can pay for emergency protective measures (response costs) related to the COVID-19 pandemic under FEMA's COVID-19 Federal Disaster Declaration (DR-4496)

On March 27, 2020, the President declared a Major Disaster Declaration for the Commonwealth of Massachusetts, DR-4496, related to the COVID-19 pandemic response, making federal funding available to local governments, state agencies, and eligible private non-profit organizations in all counties.

This webpage includes webinars related to the disaster declaration to assist applicants with various aspects of the reimbursement process.

For all other information about the disaster declaration including declaration information, applicant briefings, information about the public assistance process, FEMA grants portal, procurement, eligible costs, FAQ, contact information and more, see the COVID-19 Federal Disaster Declaration webpage.

 

Table of Contents

MEMA Summer Webinar Series - FEMA Public Assistance

 

TOPIC Details Date Time Meeting Information
Procurement

This webinar review’s procurement guidelines and provide best practice recommendations when purchasing goods and services to secure and retain FEMA Public Assistance funding.

Thursday, June 24, 2021 2:00 PM EST

Recording of webinar: https://youtu.be/Ty0ipkl406U

Presentation slides from webinar: PA Procurement Webinar Presentation Slides

Q&A from webinar: Federal Procurement Webinar FAQ 6-24-21

Streamlined Project Application This webinar demonstrates how to complete an application in the FEMA Grants Portal system and troubleshoot some pending issues. Thursday, July 01, 2021 2:00 PM EST

Recording of webinar: https://youtu.be/MhwvxV6WzOc

Presentation slides from webinar: MEMA Streamlined Project Application Webinar Presentation Slides

Q&A from webinar: Streamlined Project Application Webinar FAQ 07-01-21

Cost Eligibility/ Narrative Justification This presentation summarizes the three COVID-19 eligibility periods and discusses how to develop robust narratives that supports eligible expenses. Thursday, July 08, 2021 2:00 PM EST

Recording of webinar: https://youtu.be/DuRrOpnMfV8

Presentation slides from webinar: MEMA Cost Eligibility Narratives Webinar Slides 07-08-21

Q&A from webinar: Cost Eligibility Narrative Justification Webinar Q&A 07-08-21

MEMA Workbook This webinar demonstrates how to use the MEMA state workbook tool and offer suggestions for effectively supporting incurred expenses. Thursday, July 15, 2021 2:00 PM EST

Recording of webinar: https://youtu.be/S2HpPYWK6WI

Presentation slides from webinar: MEMA State Workbook Webinar 7-15-2021

Q&A from webinar: MEMA Workbook Webinar Q&A

Project Review Process This session provides suggestions for responding to a FEMA Request for Information (RFI) and discusses the steps to appeal an eligibility Determination Memo (DM). Thursday, July 22, 2021 2:00 PM EST

Recording of webinar: https://youtu.be/McaGKTAqRHU

Presentation slides from webinar: MEMA Summer Series - RFI and Appeals Presentation Slides

Q&A from webinar: Project Review Process Q&A 07-22-21

End of Incident Period This session reviews the regulatory deadlines to ensure that your entity requests and receives Public Assistance funding for all eligible expenses. Thursday, July 29, 2021 2:00 PM EST

Recording of webinar: https://youtu.be/upTSvV7gZzA

Presentation slides from webinar: End of Incident Period Webinar Presentation

 

Management Costs The presentation will highlight Category Z or Management Cost projects guidelines, including the required documentation. Thursday, August 5, 2021 2:00 PM EST

Recording of webinar: https://youtu.be/RuvSYNCZcQ0

Presentation slides from webinar: MEMA Management Costs Webinar Presentation 080521

Q&A from webinar: MEMA Management Costs Webinar Q&A 080521

Closeout This webinar outlines the FEMA Public Assistance closeout process for the COVID-19 disaster. Thursday, August 26, 2021 2:00 PM EST

Recording of webinar: https://youtu.be/LoBaKmp5pVY

Presentation slides from webinar: FEMA PA Project Closeout Presentation

Have Questions Ahead of Time?
We encourage you to submit your questions to the PA Formstack: https://massgov.formstack.com/forms/em3438_declaration_fema_pa_questions

Safe Opening & Operating Work Webinars

FEMA recently released Safe Opening and Operation Work policy which generally allows private nonprofit facilities that provide educational, utility, emergency, medical, custodial care, or other essential social services to the general public can now receive Public Assistance for specific COVID-19 response costs.  This also made funding available for additional municipal departments that do not conduct emergency services.

*Note* FEMA's policy for Safe Opening and Operation Work changed dates of eligible work after these webinars were conducted. For dates of eligible work, please see the Safe Opening and Operation Work page linked above.

MEMA hosted webinars in June - see recordings and materials below.

Thursday June 10, 2021 Webinar:

Recording of webinar: https://youtu.be/QpfNNFqx88M

Presentation slides from webinar: MEMA- All Applicant Presentations Opening Guidance 061021

Q&A from webinar: Safe Opening Webinar Q&A 6-10-21

Thursday June 3, 2021 Webinar:

Recording of webinar: https://youtu.be/eMDbwyJ-XjE

Presentation slides from webinar: MEMA- All Applicant Presentations Opening Guidance 060321

Q&A from webinar: Safe Opening Webinar Q&A 6-3-21

Tuesday, May 25, 2021 Webinar:

Recording of webinar: https://youtu.be/ZA7N4eoZp30

Presentation slides from webinar: MEMA- All Applicant Presentations Opening Guidance Webinar Slides

Q&A from webinar: Safe Opening Webinar Q&A 5-25-21

 

April 26, 2021 Webinar for Higher Education

MEMA hosted a webinar on Monday, April 26th for institutions of higher education.

Recording of webinar: https://www.youtube.com/watch?v=H89soute_Ak

Presentation slides from webinar: FEMA PA Higher Ed Webinar Presentation 4-26-21

Q&A from webinar: Higher Ed Webinar 4-26-21 All Hands Q&A

February 4, 2021 Webinar on Vaccine Cost Reimbursement

MEMA hosted a webinar on Thursday, February 4 at 11:00 AM EST to present the following:

-Eligible vaccination costs for FEMA PA;

-Documentation requirements for projects;

-What elections to make on the Streamlined Project Application.

Recording of webinar: https://youtu.be/liRQeGjHU0g

Presentation slides from webinar: FEMA PA Vaccinations Webinar Slidedeck 020421

Q&A from webinar: Vaccination Webinar Q&A 02.04.21

If you would like to request vaccination cost technical assistance or have any other questions, please reach out to your MEMA Program Coordinator or to disaster.recovery@mass.gov

Both MEMA and FEMA are committed to ensuring that lack of funding is not a barrier to providing and obtaining vaccinations.  We will be coordinating with appropriate sister agencies and providing more guidance and updates as they become available.

FEMA webinars

For current FEMA webinars, see: FEMA PA Webinars 2021-10.18 to 10.22

See the FEMA Grants Portal – Grants Manager YouTube Channel for tutorial videos at: https://www.youtube.com/channel/UCIJp91Ds2IaVlR1t8uXcEKg

December 2020 MEMA Webinars for Municipalities, Schools, Higher Ed & Others - FEMA Public Assistance

In December 2020, the Massachusetts Emergency Management Agency (MEMA) hosted a series of webinars in December to review ongoing support available to municipalities, schools, and certain nonprofit organizations, through FEMA’s Public Assistance Program. The webinars cover cost eligibility and documentation requirements, as well as guidance for applicants to determine what costs can and cannot be covered under the program.

The webinars have been organized by applicant type to provide information on common questions and concerns of specific sectors. MEMA recommends that applicants choose to attend a session that best describes their organization to learn the most relevant costs and documentation requirements.

 

December 2, 2020 Webinar for Municipalities

 

Recording of webinar: https://youtu.be/w8PPT8VRt4M

Presentation slides from webinar: MEMA- All Applicant Presentations

Questions & Answers: Municipalities 12-2-20 All Hands Q&A

 

December 2, 2020 Webinar for Hospitals & Clinics

Recording of webinar: https://youtu.be/z2U2R0C-WnM

Presentation slides from webinar: MEMA - All Applicant Presentations Hospitals

Questions & Answers: Hospitals & Clinics 12-02-20 All Hands Q&A

 

December 3, 2020 Webinar for Educational Facilities

Recording of webinar: https://youtu.be/JuN7K7Z3YwI

Presentation slides from webinar: MEMA- All Applicant Presentations

Questions & Answers: Educational Facilities 12-03-20 All Hands Q&A

 

December 3, 2020 Webinar for Private Non-Profits

Recording of webinar: https://youtu.be/A_oOrlt6mQQ

Presentation slides from webinar: MEMA- All Applicant Presentations

Questions & Answers: Private Non-Profit 12-03-20 All Hands Q&A

 

December 10, 2020 Webinar for Institutions of Higher Education

Recording of webinar: https://youtu.be/_YYtMxgSnaM

Presentation slides from webinar: MEMA- All Applicant Presentations higher education 12-10

Questions & Answers: Institutions of Higher Education Applicant All Hands 12.10.2020 Q&A

Spring 2020 MEMA Applicant Briefings

After the Federal Disaster Declaration, MEMA conducted applicant briefings via webinar for government agencies and non-profits. Recordings of the webinars as well as presentations and Q&As from those webinars are available for viewing:

4/23/20 Municipal Applicant Briefing

4/28/20 State Agency Applicant Briefing

4/29/20 Private Non-Profit Applicant Briefing

4/30/20 Municipal Applicant Briefing

5/6/20 Private Non-Profit Applicant Briefing

April 2020 MEMA Webinars on FEMA Public Assistance Program

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