OIG Forms, Guides and Advisories

The Chapter 30B Manual contains information about procurement requirements and recommendations. Chapter 30B establishes procedures to follow for most agreements for acquisitions of supplies and services, dispositions of surplus supplies, and real property acquisitions and dispositions by local governmental bodies.

The Office of the Inspector General created the procurement charts as a guide on public procurement procedures that must be followed pursuant to the Massachusetts General Laws. Contact your chief procurement officer or legal counsel for advice on your jurisdiction's rules and procurement procedures.

A local jurisdiction that wishes to use Chapter 30B’s request for proposals (RFP) process to procure supplies or services ($50,000 or more) must appoint a CPO.

Chapter 30B addresses the purchase of supplies and services, the disposition of surplus supplies and the acquisition and disposition of real property by local governmental bodies and other jurisdictions that use Chapter 30B. This form is one of our options for you to obtain assistance. We look forward to assisting you!

The OIG Bulletin is the official newsletter of the Massachusetts Office of the Inspector General (OIG).

This guide provides information on writing and organizing good, clear invitations for bids (IFBs) and requests for proposals (RFPs) for supplies and services contracts. It includes general tips, a model IFB, and instructions on how to modify that model to create an RFP.

This advisory contains guidance on procuring services relating to snow hauling and procuring snow and ice-control supplies. It clarifies that snow plowing is exempt from Chapter 30B, but snow hauling is not.

The Designing and Constructing Public Facilities Manual contains information about requirements and recommendations for awarding construction project contracts. Massachusetts awarding authorities are responsible for a variety of construction projects, including schools, police and fire stations, roads and bridges.

Apply for a Notice to Proceed to use the construction management at-risk (CM at-risk) delivery method to procure a contract for the construction, reconstruction, installation, demolition, maintenance, or repair of any building estimated to cost $5 million or more.

The OIG has developed this design-build application to be completed on a project-specific basis to procure a contract for the construction, reconstruction, alteration, remodeling, or repair of any public works project estimated to cost $5 million or more.

The Designer Selection Law requires local public agencies to adopt written designer selection procedures to use when contracting for design services for any construction project with an estimated design fee of $30,000 or more and an estimated construction cost of $300,000 or more.

You can make a complaint without giving your name 24 hours a day.

Use this form to report suspected wrongdoing in the expenditure of transportation and transit funds or property to the OIG's Internal Special Audit Unit (ISAU) at MassDOT. You can make a complaint without giving your name 24 hours a day.

The OIG produced a list of behavioral red flags that might indicate fraud is occurring in your organization.

This guide helps public officials and those doing business with the Commonwealth understand the importance of developing broad fraud prevention policies and programs for their jurisdictions and businesses.

This guide outlines practices, such as upholding fiduciary principles, that will help board members understand their obligations and perform their duties effectively. The guide also provides an overview of the laws that apply to board members, including those relating to board meetings.

The OIG's code of conduct sets standards of conduct for public employees engaged in official business relationships. We recommend that public jurisdictions adopt the code to preserve the integrity of business relationships and to maintain the highest level of public confidence in the impartial operation of government.

The OIG's code of conduct is for project designers, interior designers, owner’s project managers (OPMs), and other consultants under contract to public agencies to work on public building projects, as well as for key subconsultants assigned to the projects.

This advisory helps local officials understand the importance of appropriate computer usage policies for government-owned or operated computers.

This advisory helps local officials understand the importance of usage policies for government-owned land line and cellular telephones.

The purpose of this guide is to help public officials write effective travel policies and to assist public employees in complying with established travel policies.

The Office of the Inspector General prepared the Chapter 30B compliance form to help jurisdictions comply with Chapter 30B requirements for exemptions for energy and energy-related services.

Treasurers or collectors of local jurisdictions must submit annual reports on any compensating balance account agreements with banking institutions to the OIG.

The OIG prepared guidelines on compensating balance account agreements with banking institutions. Annual reports for each compensating balance account agreement must be submitted to the OIG.

This form is required for an OIG-issued request for response (RFR). This electronic funds transfer sign-up form is designed for doing business with the Commonwealth.

This form is only for consultant contracts and is required for an OIG-issued request for response (RFR). The required disclosures can include additional income, persons with financial interest and key personnel.

References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s response. This form is required for an OIG-issued request for response (RFR).

The Massachusetts substitute W-9 form is the request for taxpayer identification number and certification. This form is required for an OIG-issued request for response (RFR).

Any contractor (other than a sole proprietor or an individual contractor) must provide a listing of individuals who are authorized as legal representatives of the contractor who can sign contracts and other legally-binding documents related to contracts on the contractor's behalf.