This advisory contains guidance on procuring services relating to snow hauling and procuring snow and ice-control supplies. It clarifies that snow plowing is exempt from Chapter 30B, but snow hauling is not.
OIG investigations have led to increased protections against the misuse of disabled persons' parking placards (parking placards). We encourage you to circulate flyers and post them in appropriate areas to help increase the awareness of the laws surrounding the abuse of parking placards.
The Office of the Inspector General has developed a Code of Conduct for Public Employees, which sets standards of conduct for public employees engaged in official business relationships. We recommend that public jurisdictions adopt the Code to preserve the integrity of business relationships and to maintain the highest level of public confidence in the impartial operation of government.
The OIG recommends that public agencies require consultants and key subconsultants assigned to public building projects to comply with this Code of Conduct by incorporating this Code of Conduct by reference into their contracts.
This guide outlines practices, such as upholding fiduciary principles, that will help board members understand their obligations and perform their duties effectively. The guide also provides an overview of the laws that apply to board members, including those relating to board meetings, official communications and individual conduct.
The Office reviewed the relationships between public awarding authorities and the energy professionals those entities pay to assist with the purchase of electricity and natural gas for public facilities. In conducting this review, the Office found that many public awarding authorities are not employing a competitive process to procure energy professionals, are failing to adequately monitor payment to energy professionals, and are automatically renewing contracts with energy professionals without an adequate assessment of the services provided. As a result, the Office made numerous recommendations, including that public awarding authorities use a competitive process to procure energy professionals, keep detailed records of services performed by and payments made to these professionals, and attempt to negotiate the rate at which these professionals are paid.
The OIG created the procurement charts as a guide on public procurement procedures that must be followed pursuant to the Massachusetts General Laws. The OIG updated the procurement charts to include information on 2018 changes to the designer selection law. The charts supersede the November 2016 charts. Your jurisdiction may establish stricter or additional requirements that you must follow. Contact your chief procurement officer or legal counsel for advice on your jurisdiction's rules and procurement procedures.
The Designer Selection Law requires municipalities and other local public agencies to adopt written designer selection procedures, which must be used when contracting for design services for any building construction, reconstruction, alteration, remodeling or repair project that has an estimated design fee of $30,000 or more and an estimated construction cost of $300,000 or more.
This guide provides information on writing and organizing good, clear invitations for bids (IFBs) and requests for proposals (RFPs) for supplies and services contracts. The guide includes general tips, a model IFB, and instructions on how to modify that model to create an RFP. Useful sample language and sample forms have been included.
Sample school bus bid forms and sample fuel adjustment clauses.
This advisory was issued to assist municipalities in preventing and detecting fraud, waste, and abuse in the use of fuel for motor vehicle fleets. The advisory reviews municipal fuel management systems and audits and findings from around the nation.
The Office of the Inspector General issued this advisory to school districts and other entities that are considering procuring the services of energy efficiency and conservation consultants. The Office recommends that it is in your best interests to ensure that the promises of savings be verifiable.
This advisory assists school districts in procuring energy efficiency and conservation consultants. These consultants assist in reducing energy costs through education, training, or other methods that do not involve the purchase or retrofit of equipment, fixtures, or other assets.
This advisory is based on a review of contracts pertaining to the 63 municipal golf courses in the Commonwealth. The Office reviewed whether municipalities were operating golf courses using sound business practices and receiving a fair share of golf course revenue.
This guide is a revised version of A Local Official's Guide to Procuring and Administering Audit Services issued in May 2004. The update provides further guidance on the procurement rules related to hiring Certified Public Accountants.
This guide was issued to help local officials understand the procurement rules for hiring Certified Public Accountants.
This advisory provides guidance on disposing of surplus supplies through online auctions while complying with Massachusetts General Law Chapter 30B, the Uniform Procurement Act.
This advisory helps local officials understand the importance of appropriate computer usage policies for government-owned or operated computers.
This advisory helps local officials understand the importance of usage policies for government-owned land line and cellular telephones.
This guide explains the importance of developing comprehensive fraud prevention policies and programs.
The purpose of this guide is to help public officials write effective travel policies and to assist public employees in complying with established travel policies.
This guide is a resource for municipalities that need to develop policies for fleet administration or who wish to re-examine their current policies.
This guide was issued to help local officials understand the procurement rules for obtaining banking services. These procurement rules are listed in Massachusetts General Law Chapter 30B, the Uniform Procurement Act.
This advisory was issued to provide information on hiring insurance consultants, including that insurance consultants must be licensed and free from financial ties with insurance brokers.