Guide Pay and recordkeeping

Workers have the right to be paid for all the time that they work and to be paid on time. They must get paystubs and be able to see their employer's record of their hours and pay. Workers who think their rights were violated can file a complaint with the Attorney General's Fair Labor Division. They can file a complaint even if they agreed to work for less than the law requires or agreed not to sue their employers.

Minimum wage

$11/hour Masschusetts minimum wage

In Massachusetts, all workers are presumed to be employees, and almost all workers must be paid at least the minimum wage.

For most employees, the minimum wage is $11 per hour.

Service employees who earn tips must earn at least the minimum wage. In some circumstances, the employer may pay these workers the service rate of $3.75 per hour. However, the hourly tips, plus the hourly service rate, must add up to at least the minimum wage over the course of the work week. If the service rate plus tips does not add up to at least the hourly minimum wage, the employer must pay the difference.

The minimum wage for agricultural workers is $8.00 per hour.

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Tips

Managers, supervisors and owners must never take any part of workers’ tips or any service charges listed on a bill.

Some workers earn an hourly service rate, plus tips.

An employer can pay the hourly “service rate,” which is $3.75 per hour, to a worker if:

  • the employer informs the worker in writing that they will be paid the service rate;

  • the worker makes more than $20 a month in tips; and

  • the hourly tips plus the hourly service rate add up to the minimum wage over the course of the work week.

Note: If the service rate plus tips does not add up to at least the minimum wage for every hour worked, the employer must pay the difference.

For example: A restaurant server worked 20 hours during a week and received $100 in tips.

  • The minimum wage due for the week is $220 (20 x $11).

  • The service rate pay for 20 hours is $75 (20 x $3.75).

  • Service rate plus tips are $175.

  • The employer must pay $45 more to make the minimum wage ($220-$175).

Tip pooling and service charges

Tip pooling is allowed, but only wait staff, service bartenders, and other service employees can take part.

If an employer chooses to add a service charge or tip (as defined by the law) to a bill, the employer must distribute the money in proportion to the work done by those employees.

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Overtime

1.5x the regular rate of pay

Most employees who work more than 40 hours in any week must be paid overtime. Overtime pay is at least 1.5 × the regular rate of pay for each hour over 40 hours.

For some employees who are paid at the “service rate,” overtime rate is 1.5 × the basic minimum wage, not the service rate. Different rules may apply to tipped employees under federal law.

Some jobs and workplaces are exempt from overtime

Some jobs and workplaces are not required to pay overtime under state law. However, an employee who does not have a right to overtime under state law may have a right to overtime under federal law. The most worker-protective law applies. For a complete list of state overtime exemptions, see M.G.L. c. 151, § 1A, or call our Attorney General’s Fair Labor Division at (617) 727-3465. For questions about federal overtime law, visit the U.S. Department of Labor's overtime page.

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Payment of wages

Workers have a right to their wages, including tips, earned vacation pay, promised holiday pay, and earned commissions that are definitely determined, due and payable.  A worker’s pay (or wages) must include payment for all hours worked. 

Hourly workers must be paid every week or every other week (bi-weekly). The deadline to pay depends on how many days an employee worked during one calendar week.

Number of Days Worked

Deadline to Pay

5-6 days 6 days after pay period ends
1-4 days OR 7 days 7 days after pay period ends

Workers who quit their jobs must be paid in full on the next regular payday or by the first Saturday after they quit (if there is no regular payday). Workers who are fired or laid off must be paid in full on their last day of work.

Employers may require workers to be paid their wages through direct deposit, however, employers cannot choose the financial institution where workers will receive the funds.

Workers cannot be charged a fee to have access to their pay.

Hours worked

Hours worked or “working time” includes:

  • all time that a worker must be on duty at the employer’s worksite or other location,
  • any time worked before or after the normal shift to complete the work, and
  • travel time during the work day (but not ordinary commuting time between home and work).

Pay deductions

An employer cannot deduct money from a worker’s pay unless the law allows it (such as wage withholding taxes), or the worker asked for a deduction to be made for his or her own benefit (such as to put money aside in the worker's savings account).

An employer cannot take money from a worker's pay for the employer’s ordinary business costs (for example: supplies, materials or tools needed for the worker's job).

The law also puts limits on when and how much money an employer can take from a worker's pay for housing and meals the employer gives to the worker. And, an employer who requires a worker to buy or rent a uniform must pay for the uniform, or promptly refund the actual costs to the worker.

Reporting pay

An employee of a for-profit employer must be paid at least minimum wage for at least 3 hours if she or he:

  • is scheduled to work 3 or more hours,
  • reports to work on time, and
  • is sent home after working less than 3 hours.

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Records

Payroll records

Employers must keep payroll records for 3 years. Payroll records include the worker’s name, address, job/occupation, amount paid each pay period, and hours worked (each day and week).

Workers have the right to see their own payroll records at reasonable times and places.

Paystubs

Employers must give workers a statement with their pay that says:

  • the name of the employer and worker
  • the date of payment (month, day and year)
  • the number of hours worked during the pay period
  • the hourly rate
  • all deductions and increases made during the pay period.

Employers may not charge workers for paystubs. Paystubs may be given out electronically as long as the employer provides a way for the worker to print out the information for free.

Personnel records

A personnel record is a record kept by an employer that may affect a worker's qualifications for employment, promotion, transfer, additional compensation, or disciplinary action. Employers who keep personnel records must allow workers to review their own personnel records or receive a copy of their personnel files within five business days of a written request.

Employers must also notify workers when adding information to the personnel record that could negatively affect an worker's employment. If a worker disagrees with information contained in the personnel file, the worker has the right to submit a written statement that would need to be included whenever the personnel record is given to another person.

Earned sick time recordkeeping

The Earned Sick Time Law requires employers to track the accrual and use of earned sick time in most circumstances. To learn more, visit our page on earned sick time.

Recordkeeping for domestic workers

The Domestic Workers Bill of Rights requires some additional recordkeeping, including timesheets and employment agreements. For more information, visit our page on domestic workers.

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Working on Sundays and holidays ("Blue Laws")

The Massachusetts Blue Laws control hours of operation for certain businesses and require some businesses to pay extra (time and a half) on Sundays and some legal holidays.

Various retail and non-retail businesses are exempt from Blue Laws restrictions. Special rules also apply to factories and mills and to the sale of alcoholic beverages.

These laws are enforced by the Attorney General's Office. The Department of Labor Standards has authority over the statewide approval of local permits allowing businesses to open on Columbus Day, Veteran's Day, Thanksgiving and Christmas when they otherwise could not open for some or all hours on those days. If you have questions about the statewide approval process, please contact the Department of Labor Standards’ Minimum Wage Program at (617) 626-6952.

The Attorney General’s Office enforces the premium pay requirements when alcoholic beverage retailers may legally operate. However, the Alcoholic Beverages Control Commission regulates when such businesses may be open. If you have questions about when alcoholic beverage retailers may be open, please contact the Alcoholic Beverages Control Commission at (617) 727-3040.

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