Order a court proceeding transcript
Office of Transcription Services
What you need
An official transcript is a written record of what's said during a court proceeding, transcribed from an electronic recording by a transcriber or reporter. Transcripts are commonly used by parties seeking review by the appeals court. Approved court transcribers on the Massachusetts trial court list are selected to prepare these official transcripts.
If an Official Court Reporter recorded your proceeding in the Superior Court, you'll need to call the reporter. If you know the name of the Superior Court reporter, find their phone number in the official court reporters list (see Downloads below), or if you need further assistance, call the Superior Court at (617) 788-8130.
To order a transcript, make sure you have the proper case information, including:
- The name of the case and docket number — Provide the full case name (ex. - Comm. v. John Doe or John Doe v. Jane Smith) and the full docket number, including the county (ex. – SUCR2013-01234 or SUCV2013-56789).
- The name of the judge and courtroom number — Provide the name of the judge that presided over the case and the courtroom where the case was held.
- The date and time of your proceeding — Provide the date, start time, and end time of the proceeding. If you don't know the exact start or end time, a.m. or p.m. is helpful in locating the specific case on the audio recording.
- NAC (Notice of Assignment of Counsel) number — Provide the NAC number if you're ordering an indigent transcript that will be paid for by the Committee for Public Counsel Services (CPCS).
You'll also need to fill out the transcript order form (see Downloads below). The order form is the same for all cases in the Superior, Suffolk Juvenile, and Boston Housing courts.
Estimated costs are based on producing approximately 50 pages of transcript for 1 hour of recording. If the length of your proceeding is 1 hour, multiply that by the respective page rate. A copy transcript can only be ordered if an original transcript has been previously prepared.
If you're determined to be indigent by the court, the state will cover the cost of the transcript.
|Rush transcript fee||$4.50||per page|
|Regular transcript fee||$3||per page|
|Rush transcript copy fee||$1.50||per page|
|Regular transcript copy fee||$1||per page|
How to order
To order the transcript by email, email your completed order form to firstname.lastname@example.org.
To order the transcript by fax, fax your completed order form to (617) 878-0762.
When Transcription Services receives your completed order form, they will process your request by securing the audio recording from the court and selecting a transcriber to prepare your transcript. Shortly after that, you'll be contacted by the transcriber for a deposit payment and given an estimated completion date. You'll need to provide a deposit payment to the transcriber. When s/he receives your deposit, s/he will begin production. Transcription Services doesn't accept payments.
Before the transcriber completes your transcript, s/he will contact you for the final payment, which is required before the official transcript is completed and released to you.
After the transcriber has received the audio recording from the court, you can expect a rush transcript within 1–7 calendar days, or a regular transcript within 14–90 days. If the recording is lengthy, rush delivery could take more than 7 days.
To cancel a transcript, you must notify the transcriber in writing and compensate them for the transcript pages produced up until notification.