Submit a Reimbursement for Urban and Community Forestry Grants

Learn how to submit your reimbursement paperwork for all Urban and Community Forestry's Challenge Grants

Julie Coop, Urban and Community Forestry Coordinator

The Details of Submit a Reimbursement for Urban and Community Forestry Grants

What you need for Submit a Reimbursement for Urban and Community Forestry Grants

Please submit your request once you have all of the following information (as appropriate for your grant):

  • Grant inspection completed (as appropriate)
  • Reimbursement Request Form (for planting or non-planting projects, as appropriate)
    • Transfer total dollar values from the Expense-Match Documentation Form to the appropriate lines on the Reimbursement Request Form
  • Expense-Match Documentation Form
  • Accomplishment Report Form (for final reimbursement)
  • Copies of paid invoices/statements and the front and back sides of canceled checks (or electronic copies of canceled checks) or bank statements, credit card statements, for all cash expenditures
  • Copies of invoices/statements for all donated equipment, facilities, supplies and services
  • Documentation of the source and amount of project-specific cash donations and private grants
  • Documentation showing cost basis for sponsor supplies
  • Invoices or statements which include non-project-related items must clearly distinguish project from non-project costs. Also, indicate on each invoice, statement and canceled check the specific project component to which the purchase was related (e.g., “tree inventory”).
  • Documentation of labor and equipment use (if applicable)
  • Copies of volunteer sign-in sheets
  • Employee or donated labor timesheets/payroll records/invoice showing value of donated labor
  • Equipment use logs
  • Copies of publications or products produced with the grant (Inventories, resource assessments, and management plans must be submitted electronically.)

How to submit Submit a Reimbursement for Urban and Community Forestry Grants

Julie.Coop@state.ma.us

Julie Coop, Urban and Community Forestry Program Coordinator

251 Causeway Street, Suite 900

Boston, MA 02114

Downloads for Submit a Reimbursement for Urban and Community Forestry Grants

Contact for Submit a Reimbursement for Urban and Community Forestry Grants

Address
DCR Bureau of Forest Fire Control and Forestry
251 Causeway Street, Suite 900, Boston, MA 02114

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