Submit a Reimbursement for Urban and Community Forestry Grants

Please submit your request once you have all of the following information (as appropriate for your grant):

• Grant inspection completed (as appropriate)
• Reimbursement Request Form (for planting or non-planting projects, as appropriate)
  • Transfer total dollar values from the Expense-Match Documentation Form to the appropriate lines on the Reimbursement Request Form
• Expense-Match Documentation Form
• Accomplishment Report Form (for final reimbursement)
• Copies of paid invoices/statements and the front and back sides of canceled checks (or electronic copies of canceled checks) or bank statements, credit card statements, for all cash expenditures
• Copies of invoices/statements for all donated equipment, facilities, supplies and services
• Documentation of the source and amount of project-specific cash donations and private grants
• Documentation showing cost basis for sponsor supplies
• Invoices or statements which include non-project-related items must clearly distinguish project from non-project costs. Also, indicate on each invoice, statement and canceled check the specific project component to which the purchase was related (e.g., “tree inventory”).
• Documentation of labor and equipment use (if applicable)
• Copies of volunteer sign-in sheets
• Employee or donated labor timesheets/payroll records/invoice showing value of donated labor
• Equipment use logs
• Copies of publications or products produced with the grant (Inventories, resource assessments, and management plans must be submitted electronically.)