Completing Vendor Registration in COMMBUYS

This Job Aid shows how to complete the vendor registration process in COMMBUYS.

Overview

Vendors must register in order to receive notifications about bid opportunities, submit quotes, receive bid awards, or be issued Purchase Orders through COMMBUYS. Vendor accounts specify a Seller Administrator who will maintain vendor business information in COMMBUYS.

Launching COMMBUYS  

1. Launch COMMBUYS
2. Select Supplier Registration  

Registration 

1. Select the Tax ID type for your company (Employer Identification Number [EIN] or Social Security Number [SSN])
2. Enter the 'Tax ID,' 'Company Name,' 'Email Address,' and 'Country'
3. Select Register  

Completing the Company Information Tab 

COMMBUYS is a tab-based system. The following tabs need to be completed during registration: Company Information, Administrator, Address, Terms, Categories and Certifications, Commodity/Service Codes, Summary.

1. Complete the Company Information tab. Fields marked by an asterisk (*) are required. Confirm Tax ID, Company Name, and Email Address
2. Enter a brief description in the 'Business Description' field
3. Select Save and Continue Registration 

Completing the Administrator Tab 

1. Complete the Administrator tab. Fields marked by an asterisk (*) are required
   1. Type your Login ID. This is your username and will not be editable after registration
   2. The Login Question and Login Answer are used for resetting forgotten Login credentials
2. Select Save and Continue Registration

   1. An email notification will be sent to the email address entered here including the Login ID and a temporary password 

Completing the Address Tab 

1. Verify the Address tab fields and edit if necessary
   1. This information will be connected to your company profile published on COMMBUYS
2. Select Continue Registration  

Reviewing the Terms Tab 

1. Select Continue Registration 

Completing the Categories and Certifications Tab

The following tab includes mandatory, optional, and supplier diversity categories. The Supplier Diversity Office (SDO) is responsible for updating certification statuses. Explore SDO Certifications. 

1. Mandatory categories:
   1. Select the checkbox that best describes your Business Structure
   2. Select the ‘Yes’ checkbox in the Agreement and Terms of Use for Sellers category
   3. Select the checkbox that best describes your Business Type
2. Select Save and Continue Registration  

Completing the Commodity/Service Codes Tab

The United Nations Standard Product and Service Codes (UNSPSC) support categorization of goods and services in COMMBUYS for both buyers and businesses. At least one code is needed to register; additional codes may be added later. 

1. Use the UNSPSC Keyword field or the UNSPSC Segment-Family and UNSPSC Class dropdown menus to add codes to your Vendor Profile. For more information on how to search for UNSPSCs, refer to the Maintain UNSPSC Job Aid
2. Select the codes relevant to your business
3. Select Save and Add More to search for additional codes
4. Select Save and Continue Registration  

Reviewing the Summary Tab 

1.  Review the Summary tab information for accuracy
   1. To correct any information, return to the appropriate tab, modify, and save changes
   2. Return to the Summary tab

2. Select Complete Registration 

Completing Registration 

1. Select OK on the pop-up message to be redirected to the COMMBUYS landing page
2. Open the confirmation email with account information and your login credentials, including a temporary password
3. Copy the temporary password
4. Select Sign In on the COMMBUYS landing page
5. Enter the Login ID and temporary password
6. Select Sign In  

Changing Temporary Password 

1. Paste the temporary password into the 'Current Password' field
2. Type your new password in the 'New Password' field
3. Type your new password in the 'Confirm New Password' field
4. Select Submit 

Next Steps

It is recommended to add multiple users to your COMMBUYS Vendor Account. Refer to the Maintain and Add Users to COMMBUYS Vendor Account Job Aid for guidance.