Locating and Responding to Change Orders in COMMBUYS

This Job Aid explains how to search and respond to Change Orders and acknowledge the revised Purchase Order (PO) in COMMBUYS.

Overview 

Change order notifications are sent to the primary PO email address associated with the Vendor’s COMMBUYS profile and users with Seller credentials may acknowledge Change Orders. These documents require acknowledgement, review, and response. After acknowledging a Change Order, the Buyer will send a revised PO to the Vendor to be acknowledged. 

Launching COMMBUYS  

1. Launch COMMBUYS 
2. Select Sign In 
3. Type your Login ID and Password 
4. Select Sign In 

Finding Change Orders  

1. Select the PO tab 
2. Select the linked Purchase Order # that is associated with the Change Order in the Purchase Orders / Change Orders (Un-Acknowledged) section 

Acknowledging Purchase Orders  

1. Select the Purchase Order checkbox to acknowledge receipt of the Purchase Order 
2. Select the Purchase Order Receipt checkbox to notify the Buyer of the Purchase Order Receipt 
3. Select Proceed 

Reviewing Change Orders  

Accessing details of the Change Order may be reviewed from either the Summary tab or the Change Order tab.