Microsoft PowerPoint Accessibility Testing Checklist

Perform the following accessibility checks to ensure your PowerPoint documents are accessible.

Overview

The following accessibility checks are phrased as yes/no questions; a “Yes” response means the document or content passes the check, while a “No” response means an accessibility issue is present and should be remediated.

Accessibility checks are categorized by the level of skill required to perform the check. Level 1 checks are the simplest to perform, while level 4 checks require more advanced skills.   Each level builds from the checks in the previous level. Digital content creators can develop their accessibility skills by learning how to perform more advanced checks. 

  • Level 1: Run automated tests and fix any errors found
  • Level 2: Manual verification of visible content
  • Level 3: Manual verification of document properties
  • Level 4: Preparing to finalize 

Table of Contents

Level 1: 

Level 2: 

Level 3: 

Level 4: 

  • Are text alternatives provided for complex charts and graphs?
  • Are excessive carriage returns or line breaks avoided to create white space between paragraphs or list items?
  • Are emojis or other non-standard symbols avoided for bulleted and numbered lists?
  • Are graphics clear and understandable in grayscale?
  • Is “print to PDF” avoided when saving or exporting the slide deck?
  • Is language translation provided for critical information? 

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