5.1 Status of Contracting Process
The original Request for Response (RFR) was posted by MassDOT in December of 2023, and two addendums were posted in February of 2024. This will be the only round of solicitation for the NEVI funding. The three vendors under contract with MassDOT from this procurement will be the vendors throughout the life of the project.
Table 4: Contracting Process Status
| Round of Contracting (example: 1st Round of Three) | Number of Proposals or Applications received | Contract Type (design-build-operate-maintain, design-build, or others) | Date Solicitation Released | Date Solicitation Closed | Date of Award |
|---|---|---|---|---|---|
| One Round of Contracting for Solicitation | 14 | Contracting Structure: 1. Pre-Development Services Agreement 2. Task Order Solicitation 3. Site Specific Task Order 4. Limited Notice to Proceed 5. Notice to Proceed | Original: December 19, 2023 Addendum 1: February 13, 2024 Addendum 2: Feb 27, 2024 | March 12, 2024 | Intent to Award posted April 22, 2024 |
5.2 Awarded Contracts
Table 5 below summarizes the three vendors which are undergoing the contracting process with MassDOT.
Table 5: Summary of Awarded Contracts
| Round of Contracting (example: 1st Round of Three) | Award Recipient | Contract Type (design-build-operate-maintain, design-build, or others) | Location of Charging Station | Award Amount | Estimated Date of Operation |
|---|---|---|---|---|---|
| One Round of Contracting for Solicitation | Global Montello | Design-build-operate-maintain | TBD – predevelopment services in progress | TBD | TBD |
| One Round of Contracting for Solicitation | Weston and Sampson | Design-build-operate-maintain | TBD – predevelopment services in progress | Task 0: $63,350 | TBD |
| One Round of Contracting for Solicitation | Applegreen Electric | Design-build-operate-maintain | TBD – predevelopment services in progress | TBD | TBD |
5.3 Scoring Methodologies Utilized
Two rounds of evaluation occurred for the NEVI Formula Program responses to the RFR.
The first evaluation was the “Initial Response Qualitative Evaluation” which is outlined in Table 6 below. These initial response criteria were the first step in evaluating the responses.
Table 6: Initial Response Qualitative Evaluation Criteria
| Criteria | Evaluation Methodology | Importance |
|---|---|---|
| Financial | Qualitative | Less Important |
| Past Experience | Qualitative | More Important |
After initial evaluation of the respondents, MassDOT posted a short-list of vendors to submit a full response on the MassDOT COMMBUYS website.
The Response Evaluation Criteria for the short-list of selected vendors included more detailed evaluations, outlined in Table 7 below.
Table 7: Response Qualitative Evaluation Criteria
| Criteria | Evaluation Methodology | Importance |
|---|---|---|
| Qualifications of the Respondent and Personnel | Qualitative | Most Important |
| Approach to Pre-Development Services | Qualitative | |
| Financial | Qualitative | |
| Past Performance | Qualitative | |
| Hourly Rates | Qualitative | Least Important |
The four vendors were selected using this criteria, and specific sites will then be determined based on site evaluation criteria and a segment analysis methodology. See Section 8.1 for a breakdown of segment methodology and scoring.
For discussion on equity considerations of the individual sites, see Section 10.0.
5.4 Plan for Compliance with Federal Requirements
All federal requirements will be met through the contracting process. Contract Documents can be found on the MassDOT COMMBUYS website. Federal Requirement compliance is stated in “MassDOT NEVI - Pre-Development Services Agreement Exhibits (Addendum 2).pdf” Exhibit 1 under NEVI Rule.
MassDOT has hired an external consultant to independently verify all NEVI requirements are met through the design and construction of the charging sites.