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Revising a Quote in COMMBUYS after a Bid Has Closed

This Job Aid provides instructions to respond to a Buyer request for a quote revision after a Bid has closed.
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Overview 

Buyers may submit revision requests for clarification or if additional information is needed. It may be due to A Best and Final Offer (BAFO) request or if there is an error in the quote. 

COMMBUYS will notify you by email if a Buyer requests a revision to the quote. If the Buyer attached files to the revision request, it will be found within the Revisions tab in COMMBUYS. 

Only users with Seller privileges may revise a quote in COMMBUYS. These instructions assume the logged-in user has Seller credentials. 

Launching COMMBUYS  

  1. Launch COMMBUYS 
  2. Select Sign In 
  3. Type your Login ID and Password 
  4. Select Sign In 

Locating Requests for Quote Revisions 

  1. Select the Vendor Communication tab 
  2. Review the Revision Request notification 
  3. Select the link to review Attachments if applicable  

Locating Quotes that Require Revision 

  1. Select the Quotes tab 
  2. Select Revision  

Reopening Quotes that Require Revision 

  1. Select the Quote Revision link 

Acknowledging Quote Revision 

  1. Select Yes  
  2. Edit the Quote 

Revising Quotes 

  1. Revise the Quote as requested by the Buyer using the following tabs: 
    1. General Tab – modify Quote information such as Description 
    2. Items Tab – add, remove, or edit item information such as Unit Cost 
      1. No Bid – select if Vendor is not submitting a price Quote  
      2. No Charge – select to indicate interest in the item 
      3. See Quote Attachments – select and upload pricing on the Attachments tab  
    3. Questions Tab – answer questions posed by the Buyer  
    4. Attachments Tab – upload or remove files and documents 
  2. Select Save and Continue on the tab where changes are made 
  3. Select the Summary tab 

Resubmitting the Quote 

  1. Review the information on the Summary tab  
  2. Select Submit Quote 
  3. Select OK  
    1. You will receive a COMMBUYS-generated email confirming your revised Quote has been submitted 

Contact

Online

Email OSD Help Desk at OSDHelpDesk@mass.gov

Phone

Call OSD Help Desk at 888-627-8283

Available Monday through Friday, 8:00 a.m. - 5:00 p.m.

Online

Email Training Contact Information at OSDTraining@mass.gov

Phone

Main Call Training Contact Information, Main at (617) 720-3300

Open M-F 9am-5pm

TTY Line Call Training Contact Information, TTY Line at (617) 727-2716

Fax

Fax (617) 727-4527

Address

One Ashburton Place, Room 1608, Boston, MA 02108-1552
Directions

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